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82 Cards in this Set
- Front
- Back
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Which of the following directives prescribes polices and procedures for administering the Coast Guard Paperwork management program?
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COMDTINST M5212.12 (series)
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What is a directive?
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A military communication in which policy is established or a specific action is ordered
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What chapter/section of DPRI listing identifies the order form to use to reqest updates, replacements, or new directives?
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Chapter 1, section C
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Where should you log the official changs issed to a directive?
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Record of Changes Page
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What is the reporting interval for the cutter engineering report?
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every calendar year ending 31 Dec.
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What is the reporting interval for Underwater Body Paint Report?
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After each routine or emergency drydock.
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Which how many days of an inspection are you required to submit the Boat Inspection Report?
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10 Days
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The original Drydocking and Underwater Body Inspection Work Sheet is submitted to?
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MLC via NESU
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Which report requires entis to ensure that the unit has maintained records for DEMPS or performance tests, bottom paint, OMS completions, and boat records?
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Boat Inspection Report
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Which report covers conducting inspections on Safety Items, Hull, Machinery/Electrical, and Administrative Programs and recording PMS completion percentages?
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cutter Engineering Report
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For WHEC, WMEC, WAGB class vessels, which report is required to be maintained by both the operations and engineering departments?
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Tag-Out Log
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What does the Coast Guard use to administer the configuration management process?
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Engineering Change Request
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Which report contains data that is used to preserve the continuity of operational history of a piece of equipment?
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Machinery History
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Which report is submitted by the unit to identify all maintenance work beyond the capability of the unit's assigned personnel?
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Currents Ship's Maintenance Project
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How long are units required to retain copies of Boat inspection reports?
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3 years
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What type of equipment casualty is reported on the Materiel Casualty Report?
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Significant
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A Casualty Report (CASREP) should be submitted for any equipment malfunction or efficiency that cannot be corrected within 48 hours and affects the unit's?
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primary and secondary mission
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Which information set identifies the message type and message originator information on a CASREP?
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MSGID set
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Pertinent identifying information about the CASREP equipment item being reported on is found in the ______ information set?
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PARTSID
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What number properly identifies a fourth Initial CASREP being forwarded by a unit in 2005?
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INITIAL - 05004
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Which type of information entered into the SSMP
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Storm or casualty damage sustained by structures, utilities, or equipment.
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What priority code should you use on an SSMR for a shore station maintenance project that is to be accomplished as part of a normal backlog?
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3
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The statement of work or SOW is used to measure ____ performance?
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Contractor
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For which of the following reasons would a change recommendation be made to an existing SSMR?
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Safety issues
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Who determines what procedures are used to make a change to the SSMR?
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Sectors/Group SOPs
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Who can cancel an Instruction? and how often does it get reviewed?
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Originator or Higher Authority;
every 4 years. |
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How many pages does a manual have?
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25
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Who are authorized to issue directives?
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Commandant, (area, district, & group commanders), (commanders, MLC), (commanding officer, OINC)
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What are the 2 basic purpose of SDL(standard distribution list)
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1: Provides carious pieces of contact information for every Coast Guard unit (e.g. phone number, address, distribution symbol etc)
2: Provides instructions for correspondence handling throughout the Coast Guard. |
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What is a DPRI
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Directives, publications and reports index. It lists every directive issued by the CG and the required distribution for each directive.
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What is NE-TIMS
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Naval Engineering Technical Information Management System. an online database of specific directives, usually manufacturers' technical manuals that are used as primary reference material.
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Where can you access NE-TIMS?
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Through ELC website.
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When can you cancel a directive?
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A directive can be cancelled by another directive issued by the same originator or higher authority.
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What is the purpose of a distribution symbol?
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A code used to group units by type for the purpose of distributing directives and publications
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Which manual publishes the complete list of CG units and their distribution symbols?
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Standard distribution list
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What form number is used to submit a detailed Boat Inspection Report?
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CG-3022
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What are the intervals for a detailed Boat inspection report?
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not to exceed 1 year and be submitted 10 days after completion of inspection.
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When is a special inspection report made?
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In the case of a boat transfer and when a boat is disposed of.
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what are the 4 sections of a detailed boat inspection report?
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Header, Records Inspection, Waterborne Inspection, Inspection While Hauled Out.
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What form number is used to submit a Cutter Engineering Report?
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CG-4874
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what is the time interval for submitting Cutter Engineering Reports?
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annually covering a 12-month period ending 31 december.
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How many and what sections are there in the Cutter Engineering Report?
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7 Sections and they are:
1 - Safety Items 2 - hull 3 - Machinery/electrical 4 - Administrative Program 5 - Cutter engineering summary 6 - Remarks 7 - Remarks |
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In Cutter Engineering Report, what section do you provide the completion status of PMS by division, main propulsion, auxiliary, etc...
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Section 5
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Sumbit this report no later than January 31; if at sea at the end of the reporting period, submit the report upon reaching a port.
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Cutter Engineering Report
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Who consists the Hull Inspection Board?
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MLC/NESU representative
The Cutter's: -CO/OIC -1st LT. -EO/EPO |
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What is the name of this form (CG-2926)?
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Drydocking and Underwater Body Inspection
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What is the name of this form(CG-4815)?
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Underwater Body Paint report
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When is the Hull Inspection Report and Underwater Body Paint Report required to be submitted?
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After each routine or emergency drydocking before convening the third A-team meeting.
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How many sections are there in the Hull Inspection Report? and what are they?
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2 sections and they are:
Drydocking data & Inspections |
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How many sections are there in the Underwater Body Paint Report? and what are they?
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2 sections and they are:
Paint Performance & Paint Application |
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Where do you put the compiler's name according to MLCLANT when submitting Underwater Body Paint Report?
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On the lower left-hand corners of sections 1 and 2.
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To whome do Boat Inspection Reports shall be submitted to?
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MLC & District/AREA
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To whome do Cutter Engineering Reports shall be submitted to?
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MLC, and each intermediate commands & ELC
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To whome do Drydocking and Underwater Body Inspection Work Sheet be submitted to?
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MLC through NESU with copies for Operational Commanders
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To whome do Underwater Body Paint Report be submitted to?
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ML through servicing NESU with Copies for operational commanders.
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What is the document entirely concerned with safety?
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Tag-Out Log
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How many Tag-out Logs are required for WHEC, WMEC and WAGB class vessels?
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2
1 for Engineering and 1 for Operations. |
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What is the prime means of preserving the continuity of the operational history of a piece of equipment?
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Machinery History File
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Who are required to maintain a Machinery History File?
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All cutters & composite units(one file each for barge and pusher).
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What are the contents of the Machinery History File?
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Alteration of Machinery, Record of important part numbers, Ball bearing and packing size info & miscellaneous important info after an engine overhaul.
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These are always entered in the Machinery log.
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Machinery safety device deficiencies
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What is an Engineering Change Request?
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Used by CG to administer the configuration management process.
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What is the Engineering Change Request Form Number?
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CG-5682
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Who funds an ECR?
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Unit AFC-30: for low cost ECR
MLC AFC-4X: for medium cost Program Manager 3X/4X/AC&I: for High Cost |
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What are the classifications of ECR?
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Class A,B,C
A as the most urgent and descending. |
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What is a CMA?
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It is Corrective Maintenance Action. It is used to record and update unscheduled maintenance repair and casualties.
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What is a CSMP?
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Current Ship's Maintenance Project. An administrative method of tabulating all outstanding repairs and alterations for all cutters 65 feet and longer.
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Units not equipped with CMplus maintain files on CSMP form number?
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CG-2920 or equivalent.
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What is a SSMR?
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Shore Side Maintenance Record. A request for maintenance assistance which the local unit cannot perform.
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what is the form used for SSMR?
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CG-4094
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How many copies of SSMR are routed? and to whom?
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5 copies.
one for local unit one for Group/ISC/CEU/Sector one retained by CEU one forwarded to district or area one returned to unit by CEU |
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How many Boat Records are required for each unit?
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one for each boat assigned to a unit.
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What is the Boat Record form number?
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CG-2580A
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How many sections are there in the Boat Record? and what are they?
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Six sections. They are:
1 - Boat Record Book 2 - Boat Inspection Reports 3 - Casualty Reports and Casualty Correction 4 - Engineering Changes Pending 5 - Engineering Changes completed 6 - Pending CSMP's |
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What are the two requirements for setting up the Machiner History File?
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One form is completed for each piece of equipment which is listed on MICA. Forms to be indexed same way in MICA
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When maintaining the Machinery History File, what information should you include pertaining to each entry?
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Date, Summary of Data & Operating Hours
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CMA's are used to record and update unscheduled maintenance for what two items?
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Repairs & Casualties
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What are the categories of casualty for casreps?
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Category 2 - 3 - 4
2 having minor degradation of primary mission and total loss of secondary mission. 3 causes a major degradation but not the loss of a primary mission. 4 is worse than 3 and causes a loss of at least one primary mission. |
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when to submit a CASCOR?
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as soon as possible, after the casualty is corrected
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When to cancel a CASREP
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CASCAN's are transmitted when the Initial CASREP action is canceled and teh equipment will not be repaired following standard operating procedures.
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What is the purpose of CASREPs
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To inform GROUP/DISTRICT/AREA/
COMMANDS informed on the readiness of a unit. |
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what should be in the FIRST line of the "description of work" block of an SSMR?
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Short Project Title
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