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85 Cards in this Set

  • Front
  • Back
To ensure your work center meets
the deadlines set for the
completion of tasks, which of the
following factors must you properly
manage?
1. Personnel, maintenance, and
t i m e
2. Material, maintenance, and time
3. Personnel, material, and time
4. Maintenance, watch standing,
and time
3. Personnel, material, and time
Which of the following resources
within your division are the most
important in accomplishing a task?
1. Personnel and time
2. Maintenance and time
3. Personnel and materials
4. Maintenance and personnel
3. Personnel and materials
A little time should be spent in
your office in the morning and
afternoon, then the rest of your
time should be spent in the work
area.
1. True
2. False
1. True
As a minimum, how often should you
assess your division's personnel and material readiness?
1. Daily
2. Biweekly
3. Monthly
4. Quarterly
1. Daily
When you assess your workers' job performance, you should look at
which of the following areas?
1. Knowledge, work habits, and
character
2. Attitude, knowledge, and work habits
3. Attitude, work habits, and
character
4. Attitude, knowledge, and
character
2. Attitude, knowledge, and work habits
To keep abreast of the knowledge
and experience of your personnel,
you should randomly review each members
1. departmental record
2. divisional record
3. training record
4. service record
3. training record
At a minimum, how often should you
take inventory so that you will
know when to order additional
supplies?
1. Daily
2. Weekly
3. Monthly
4. Quarterly
2. Weekly
Which of the following logs is used
by your division or department to
maintain its supply inventory?
1. EDL
2. JSN
3. OPTAR
4. POA&M
3. OPTAR
Each command should ensure all hand
and power tools are assigned serial
numbers.
1. True
2 . F a l s e
1. True
The equipment deficiency list
contains all of the following
information except
1. when it was discovered and the
action taken
2. the space and space location
3. the problem or deficiency
4. the PMS requirements
4. the PMS requirements
What is the work center’s most
valuable resource?
1. Equipment
2. Personnel
3. Material
4 Schedule
2. Personnel
The Enlisted Distribution
Verification Report can better
enable your division to fulfill
which of the following requirements
without an adverse effect?
1. Liberty
2. Training
3. Watch standing
4. Temporary additional duty
4. Temporary additional duty
Based on the ship’s overall
manpower, how are TAD requirements
usually allocated?
1. By TYCOM directive
2. By work center
3. By department
4. By division
3. By department
Which of the following schedules
allows for losses in manpower,
logistic problems, work stoppages,
and personnel training?
1. Work center schedule
2. Annual employment schedule
3. Planning board for training
4. Quarterly employment schedule
1. Work center schedule
From the annual employment
schedule, all other schedules are
developed.
1. True
2. False
1. True
Jobs on your work center schedule
are listed by what order of
precedence?
1. P r i o r i t y
2. Location
3. Numerical
4. Alphabetical
1. P r i o r i t y
What writing instrument should be
used to fill out a work center
schedule and time line?
1. Felt-tip marker
2. Ball-point pen
3. Highlighter
4. Pencil
4. Pencil
After your schedule is approved,
which of the following requirements
should be met?
1. Goals
2. Working hours
3. Cleaning assignments
4. Maintenance assignments
1. Goals
Including your junior petty
officers in the planning process
prevents which of the following
problems from occurring?
1. Arguments
2. Harassment
3. Skylarking
4. Misunderstandings
4. Misunderstandings
How many goal setting elements
should you consider when setting
goals within the work center?
1. One
2. Two
3. Six
4. Eight
3. Six
Keeping abreast of changes prevents
crisis management from occurring.
1. True
2. False
1. True
When you attend department
meetings, remember to check which
of the following factors before the
meeting?
1. Assess personnel
2. Work progress
3. Organizing
4. P l a n n i n g
2. Work progress
As major job completion dates near,
you should never allow which of the
following situations to happen?
1. Change the work priority
2. Shorten the work day
3. Neglect major jobs
4. Neglect minor jobs
4. Neglect minor jobs
Assigning your junior petty
officers challenging jobs will
increase which of the following
s k i l l s ?
1. Management
2. Leadership
3. Organizational
4. Administrative
2. Leadership
The work center supervisor has the
complete responsibility for the
completion of a job.
1. True
2. False
2. False
When delegating authority, you
should delegate to which of the
following competent levels
to develop your subordinates?
1. Highest
2. Average
3 . L o w e s t
3. L o w e s t
You should inform your subordinates
of their standing in the division
in which of the following ways?
1. By giving awards
2. By the use of counseling
3. By the use of a memorandum
4. By awarding special privileges
2. By the use of counseling
Who generates letters of
instruction and command counseling
sheets?
1. Work center supervisor
2. D i v i s i o n o f f i c e r
3. Division chief
4. Both 2 and 3 above
4. Both 2 and 3 above
Counseling sheets and letters of
instruction are entered in a
member’s service record.
1. True
2 . F a l s e
2 . F a l s e
A page 13 entry reflects which of
the following types of job
performance?
1. Average
2. Good
3 . B a d
4. Both 2 and 3 above
4. Both 2 and 3 above
If you use a facsimile stamp of
someone’s signature, what should
appear next to the signature to
authenticate the facsimile?
1. Acting
2. By direction
3. Your initials
4. Your signature
3. Your initials
A naval message should be used
instead of a NAVGRAM under which of
the following circumstances?
1. The communication is urgent and
speed is of primary importance
2. The addressee is an overseas
station
3. The communication is classified
4. Its use is cost effective
1. The communication is urgent and
speed is of primary importance
If a command is the “information
addressee” on a message, which of
the following actions, if any,
should the command take concerning
the message?
1. Route the message to concerned
officers to determine the
action addressee’s
r e s p o n s i b i l i t i e s
2. Whatever action is required
within the command
3. The actions directed by the
action addressee
4. None of the above
2. Whatever action is required
within the command
After a naval message has been
prepared and signed by the drafter,
which of the following persons
releases the message?
1. The drafter
2. The senior Radioman
3. The delegated releasing officer
4. The communications watch
o f f i c e r
3. The delegated releasing officer
Who is responsible for the
validation of the contents of a
message?
1. Originator
2. Addressee
3. Releaser
4. Drafter
3. Releaser
Who is responsible for the selection of a
message precedence?
1. Drafter
2. Releaser
3. Addressee
4. Originator
1. Drafter
Who is responsible for the proper
addressing of messages?
1. Originator
2. Addressee
3. Releaser
4. Drafter
4. Drafter
When assigning precedence to a message,
which of the following factors should you
consider?
1. Importance of the subject
2. Desired delivery time
3. Both 1 and 2 above
4. Seniority of the originator
3. Both 1 and 2 above
What is the highest precedence normally
authorized for administrative messages?
1. Immediate
2. Priority
3. Routine
4. Flash
2. Priority
What precedence is identified by the
prosign 0?
1. Flash
2. Priority
3. Immediate
4. Emergency Command
3. Immediate
A message is released at 1930 hours
Greenwich mean time on 2 January 1991.
What is the correctly stated date-time group
(DTG) assisgned to the message?
1. 1930Z 02JAN91
2. 02JAN91 1930Z
3. 19302Z JAN 91
4. 021930Z JAN 91
4. 021930Z JAN 91
Naval messages may have a total of (a)
how many originators and (b) how many
action and information addresses?
1. (a) One (b) one each
2. (a) Two (b) two each
3. (a) Three (b) unlimited
4. (a) One (b) unlimited
4. (a) One (b) unlimited
Messages addressed to address indicating
groups (AIGs) would most likely contain
which of the following types of
information?
1. Directive changes
2. Emergency leave requests
3. Destructive storm warnings
4. Personnel changes of station
3. Destructive storm warnings
When a message is unclassified, what word
or abbreviation should appear on the
classification line?
1. UNCLASSIFIED
2. NOCLASS
3. NONCLAS
4. UNCLAS
4. UNCLAS
A message readdressal refers to what kind
of message?
1. A corrected copy of the original draft
2. A duplicate copy transmitted to an
activity because the original was
illegible
3. One transmitted to an activity that is
not an addressee on the original draft
4. One that has been returned to the
originator for additions or deletions by
higher authority
3. One transmitted to an activity that is
not an addressee on the original draft
Unless otherwise directed, all naval
message directives are automatically
canceled after what maximum period of
time?
1. 12 months
2. 6 months
3. 90 days
4. 30 days
3. 90 days
Minimize requires message drafters and
releasers to make which of the following
considerations?
1. Is the message as short as possible
2. Is electrical transmission essential
3. Can the message be sent at a later date
4. May the message be sent to more than
one addressee
2. Is electrical transmission essential
A rough draft of naval correspondence to
be reviewed by a drafting officer should
contain which of the following types of
information?
1. Two ideas in each sentence and more
than one central thought in each
paragraph
2. One subject, clearly and concisely
written
3. All information pertaining to the
subject
4. The smallest details of all the facts
2. One subject, clearly and concisely
written
What should be your first concern in
drafting correspondence?
1. Format
2. Purpose
3. Distribution
4. Security classification
2. Purpose
When organizing a naval letter, what
information should you include in the first
paragraph?
1. References used
2. Listing of addressees
3. Purpose of the letter
4. Overview of the letter contents
3. Purpose of the letter
You are assigned the task of writing a piece
of naval correspondence. Which of the
following steps should be your first?
1. Writing an outline
2. Determining the target date
3. Determining the distribution list
4. Gathering appropriate reference
material
2. Determining the target date
When preparing the rough draft of a naval
letter, you should concentrate on which of
the following aspects?
1. Proper spelling and punctuation
2. Proper style and letter format\
3. The appropriate references
4. The necessary information
4. The necessary information
When reviewing the rough draft of your
correspondence for the first time, which of
the following procedures should you
follow?
1. Review your accomplishments
2. Remove unnecessary introductory
phrases
3. Rework paragraphs that are difficult to
understand
4. Make brief notes at points where the
text can be improved
4. Make brief notes at points where the
text can be improved
Before presenting smooth
correspondence for signature, you
should check for accuracy in which of
the following areas.
1. Standard subject identification codes
2. Properly labeledand attached enclosures
3. Correct titles of all addressees
4. All of the above
4. All of the above
The security classification you assign to naval correspondence is determined by which of the following factors?
1. The number of information addressees
2. The information contained in the
correspondence
3. The security classification of related
documents
4. The security classification of
references contained in the
correspondence
The security classification you assign to
2. The information contained in the
correspondence
An endorsement may be placed on the
signature page of a naval letter under which
of the following circumstances?
1. The text of the endorsement consists of
a maximum of three lines
2. The basic letter and the endorsement
bear the same security classification
3. The security classification of the
endorsement is lower than that of the
basic letter
4. The space on the signature page of the
basic letter is sufficient to
accommodate the entire endorsement
4. The space on the signature page of the
basic letter is sufficient to
accommodate the entire endorsement
Correspondence that is used as informal
communication between subordinates
within the same activity can be
accomplished by using which of the
following methods?
1. NAVGRAM
2. Speedletter
3. "Memorandum For"
4. "From-To" memorandum
4. "From-To" memorandum
What is the purpose of a NAVGRAM?
1. Urgent communications between DOD
addressees
2. To ensure priority handling of the
correspondence by addressee
3. To transmit urgent correspondence by
electrical means
4. To ensure special handling by postal
authorities
1. Urgent communications between DOD
addressees
Our Navy uses a standard filing
system for which of the following
reasons?
1. Frequent rotation of personnel
2. Saves the Navy space
3. Saves the Navy money
4. All of the above
4. All of the above
Which, if any, of the following
classified material does not
require controlled routing?
1. Confidential
2. Top secret
3. Secret
4. None of the above
1. Confidential
When filing material you should
include all of the following except
1. the incoming document
2. a copy of the outgoing
correspondence
3. any essential supporting
documents
4. all early drafts and extra
copies
4. all early drafts and extra
copies
Standard subject identification
codes (SSICs) provide which of the
following standard systems
throughout the Navy?
1. Colors
2. Numbers
3. Symbols
4. Alphabets
2. Numbers
When writing a naval letter, you
should ensure it is well organized
and orderly. Which of the
following writing methods is NOT in
the correct order?
1. Stating requests before
j u s t i f i c a t i o n s
2. Stating explanations before
answers
3. Giving conclusions before
discussions
4. Giving summaries before details
2. Stating explanations before
answers
The order that references appear in
reference block of a naval
letter is based on which of the
following factors?
1. The OPNAV/SECNAV number
assigned
2. The length of the title of the
reference
3. The order in which they appear
in the text
4. The numerical listing
3. The order in which they appear
in the text
Paragraphs in a naval letter should
be short and contain roughly what
maximum number of sentences?
1. 4 t o 5
2. 6 t o 7
3. 8 to 10
4. 10 to 12
1. 4 t o 5
For an idea to gain emphasis within
a sentence, where should it appear?
1. At the start or the end of the
sentence
2. At the end of the sentence only
3. At the start of tie sentence
only
4. In the middle of the sentence
1. At the start or the end of the
sentence
To save words, clarify ideas, and
provide balance when you wish to
express two or more equally
important ideas in a sentence, you
should use which of the following
types of sentence construction?
1. Minisentences
2. Topic sentences
3. Rambling sentences
4. Parallel sentences
4. Parallel sentences
To make your writing more like
speaking, you should use which of
the following writing techniques?
1. Use personal pronouns
2. Use everyday words
3. Use short sentences
4. All of the above
4. All of the above
Which of the following writing
practices is the best approach to a
subject when writing a directive?
1. Write in the “third person”
s t y l e
2. Write directly to a user
3. Write in terms of “how to”
instructions
4. Write in terms of “how to”
c h e c k l i s t s
2. Write directly to a user
As a subordinate writing to a
senior, which of the following
approaches should you avoid when
setting the tone of the letter?
1. Directing
2. Suggesting
3. Requesting
4. Recommending
1. Directing
Which of the following words hurt
naval writing by stretching
sentences, delaying meaning, and
hiding responsibility?
1. Request you
2. You are
3. I t i s
4 . I a m
3. I t i s
For economy in writing, you should
use as many abbreviations as
p o s s i b l e .
1. True
2. False
2. False
Make a ________inventory of material being used. Also make a __________inventory to order supplies.
daily, weekly
Define EDVR
• Your command maintains an inventory of personnel. This report is called the enlisted distribution verification report. (EDVR).
How do the commands put out the EDVR
• The EDVR is a computer printout of the number of personnel in each rate at the command
Why is the Quarterly employment schedule important
• The quarterly employment schedule shows changes in the ship’s operations that could alter each department’s long range plan.
• Before making your work center schedule refer to the command’s annual and quarterly employment schedules.
How many kinds of counceling are their
• You can use three methods of counseling:
- Counseling sheet/letter of instruction
- Page 13 entry (service record)
- Document the positive/ negative marks on the evaluation report
What are some ways to recognize good performance.
• You can recognize good performance with rewards such as special liberty, late sleepers, extra time off at lunch, etc.
• Other types of recognition:
- Sailor of the Quarter/Year
- Letter of Appreciation
- Letter of Commendation
- Navy Achievement Medal
- Meritorious advancement
What are two types of authority and what do they mean
• There are two types of authority.
- general
- Organizational
• General authority is given to officers and petty officers so they can fulfill their duties and responsibilities.
• Individuals have organizational authority needed to fulfill duties and responsibilities by virtue of their positions within the Navy organization.
How must the CO have knowledge of the delegated authority granted
• The CO must have all delegated signatures in writing
Why is delegated authority delegated to title rather than names
• Delegated signatures are delegated to titles rather than names, because people come and go but the position will be their and assumed by someone.
How do subordinates sign documents under delegated authority?
• When subordinates sign documents under delegated authority, they usually sign “by direction”
What is the originator and releaser responsible for on a message
• The originator is responsible for the functions of the message drafter and message releaser.
•The Releaser is responsible for validating the contents of the message. Usually the CO is the releasing officer, but the CO can delegate releasing authority.
How are messages divided what are their prosigns?
• Messages are divided into four common precedence categories:
- Routine (prosign R)
- Priority (prosign P)
- Immediate (prosign O)
- Flash (prosign Z)
What are the time limits given for each prosign
Z - 10 min
O - 30 min
P - 3 hours
R - 6 hours