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87 Cards in this Set
- Front
- Back
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10 w
20 s 40 r 48 v 53 h 62 l 65 m 69 t 75 o 79 c 80 p 84 c 88 l 99 m |
10 weapons
20 ship and marine equipment 40 rope, cable, chain and fittings 48 valves 53 hardware and abrasives 61 electrical wiring 62 lighting fixtures 65 medical/ dental 69 training aids 75 office supplies 79 cleaning supplies 80 paint brushes/ paint 84 clothing 88 live animals 99 misc. |
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SSIC’s Secnavinst 5210.11
1000 – 2000 – 3000 – 4000 – 5000 –. 6000 – |
1000 – Military personnel
2000 – Telecommunications 3000 – Operations 4000 – Logistics 5000 – General admin. 6000 – Medicine / Dentistry |
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8000 –
9000 – 10000 – 11000 – 12000 – 13000 – |
8000 – Ordnance
9000 – Ships Designs / mat’l 10000 – General mat’l 11000 – Facilities / activities ashore 12000 – Civilian personnel 13000 – Aeronautical / Astronautical Mat’l |
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Aircraft Inventory Record (AIR)
OPNAV 4790/109 – OPNAV 4790/110 – OPNAV 4790/111 – OPNAV 4790/112 – OPNAV 4790/104 – |
Aircraft Inventory Record (AIR)
OPNAV 4790/109 – Binder OPNAV 4790/110 – Ttile page / Sectional breakdown OPNAV 4790/111 – Equipment list OPNAV 4790/112 – Shortage list OPNAV 4790/104 – Certification & record of transfers |
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Mode of Shipment Codes
F- Z- G- 2- H – 5- N – 6- Q – 9- R – U - S – X T – |
F- MAC (Military Airlift Command) Z- Military sealift command
G- Service parcel post 2 – Gov’t watercraft (barge) H – Air parcel post 5 - UPS N – Logair 6 - MOM Q – Air freight 9 – Local delivery R – Air express U - Quicktrans S – Air charter X – Bearer walk thru T – Air freight forwarder |
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Record Type Codes
60 – 64 – 61 – 65 – 62 –66 – 63 – 67 – |
60 – Weapons 64 – Technical directives
61 – RFI 65 – Initial issue 62 – Deletion 66 – Servmart 63 – Non-RFI 67 – PEB |
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Purpose Codes
A – L – W – |
A – General issue (ASO) assets
L – Pack-up kits W – Special pools program (SUPPO) assets |
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MRIL Shipping Codes
WW – XX – YY – ZZ – |
WW – Dispose of locally
XX – Turn-in to nearest industrial NAS ( depot ) YY – Dispose of in accordance with local inst. ZZ – Requset turn-in instructions from item manager |
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Advice Codes
2B – 5D – 5A – 5G – 5X – 5S – 52 – 5V – |
2B – Do not sub 5D – In
5A – Survey 53 – 5A/2B combo 5G – One for one exchange 5X – Stock replenishment 5S – Remain in place (CRIPL) 52 – 2B/5S combo 5V – P/N for P/N |
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Demand Codes
R – N – O – |
R – Recurring demand
N – Non recurring demand O – No demand |
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Media & status codes
A – B – |
A – 100 % supply and shipment status to requisitioner by mailer prepared by DAAS
B – 100 % supply and shipment status to requisitioner by autodin |
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Service Designator Codes
R – V – N – |
R – Pacific fleet operating units ( including ships )
V – Atlantic fleet operating units ( including ships ) N – Activities ashore ( NAS’s ) |
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Shelf Life Condition Codes
A B C |
A – More than 6 months
B – 3-6 months C – Less than 3 months |
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Material Control Codes
D – E – H – L – M – S – T – W – X – Z – |
D – Field level repairables
E – DLR designated for intensive management under IRAM H – Depot level repairables L – Items of local stock or items pending stock number M – Medium velocity demands consumables S – Slow demand velocity items ( consumables ) T – Terminalitems W – End use items X – Special program repairable items Z – Special program consumables |
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Repair Capability Codes
C1 – C3 – A1 – X1 – X2 – X3 – X4 – X6 – Z1 – |
C1 – Full capability
C3 – Limited capability A1 – test and check X1 – Repair not authorized X2 – Lack of equipment / tools / facilities X3 – Lack of technical skills X4 – Lack of required test equipment X6 – Lack of technical data Z1 – Consumable material |
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BCM Codes ( Beyond Capability of Maintenance )
1 – 2 – 3 – 4 – 5 – 6 – 7 – 8 – 9 – |
1 – Repair not authorized
2 – Lack of tools, equipment or facilities 3 – Lack of technical skills 4 – Lack of parts 5 – Fails test and check 6 – Lack of technical data 7 – Beyond authorized repair depth 8 – Administrative (EI, QDR ) 9 – Condemned |
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Supply Condition Codes
A – F – G – |
A – RFI material
F – Whole NON-RFI material G – Incomplete NON-RFI material |
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SM&R Codes
P A G G D 6 (1) (2) (3) (4) (5) (6) (1) & (2) – (2) & (4) - (5) – (6) – |
(1) & (2) – source codes
(2) & (4) - maintenance codes (5) – recoverability code (6) – service option code |
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This symbol consists of a two-character code that identifies the stores account and cognizant manager of an item.
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COGS
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OI – Publications
1I – Forms 1R – Aviation, Aeronautical, Photographic, Meteorological consumable material 2R/7R – 2V – 4R – 4V – 5R – 6R – 6V – 8R – 9C – 9D – 9G – 9N – 9Q – 9Z – 9X – |
OI – Publications
1I – Forms 1R – Aviation, Aeronautical, Photographic, Meteorological consumable material 2R/7R – Aviation, Aeronautical, Photographic, Meteorological repairable material 2V – Aeronautical support equipment 4R – Catapult & arresting gear material repairable 4V – Aircraft engines 5R – Catapult arresting gear material repairable 6R – GSE with MCC of X 6V – Technical directives change kits 8R – Major aeronautical system and equipment 9C – Navy owned stock of defense construction material (S9C) 9D – Special clothing and textiles 9G – Navy owned stocks of defense general material (S9G) 9N – Navy owned stocks of defense electronic material (S9E) 9Q – Navy owned stocks 9Z – Navy owned stocks of defense industrial material (S9I) 9X – Bulk fuels, oils and solvents |
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IMRL Reporting Codes
Section 1 – Section 2 – Section 3 – Section 4 Section 5 |
Section 1 – Employment data
Section 2 – Change list Section 3 – Index 1 – Part number 2 – NIIN 3 – Nomenclature 4 – Avionics system name 5 – Avionics system number 6 – Line item number Section 4 - Main body Section 5 AIR(Activity inventory record) |
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Preparation of IMRL’s
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Prepared by cognizant SECA for each IMRL activity.
- SECA’s are responsible for printing and distributing. - Issued on an annual basis or as required such AS/ACFT reconfiguration, mission changes, deckload variations, newly introduced equipment, etc. - OPNAV FORM 4790/64 – IMRL transaction reporting (report gains, transfers & survey) - NAVAIR FORM 13650/1 – IMRL revision request (correct discrepancies, request sermis, source data revision, report excess. Items O/H, amen se allowances) |
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CYLINDER COLOR CLASS OF MATERIAL
ORANGE BUFF BROWN BLUE GREEN GRAY RED BLACK YELLOW |
ORANGE ----------------------------------------- Refrigerants
BUFF----------------------------------------------- Industrial BROWN ------------------------------------------ Toxic Material BLUE ---------------------------------------------- Anesthetics GREEN -------------------------------------------- Oxidizing materials GRAY --------------------------------------------- Asphyxiating RED ------------------------------------------------ Firefighting protection BLACK -------------------------------------------- Combination of oxygen & other gases YELLOW ----------------------------------------- Flammable & combustible Material |
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Forms
DD Form 173/2 – DD Form 200 – DD Form 250 – DD Form 1149 – DD Form 1155 – DD Form 1342 – DD Form 1348 (6 part) – DD Form 1348-1 – DD Form 1348-6 – DD Form 1384 – DD Form 1387 – DD Form 1896 – DD Form 1897 – NAVSUP Form 306 – NAVSUP Form 1250-1 – SF 44 – SF 94 – SF 95 – SF 364 – SF 1103 – NAVAIRINST 13650.1 – NAVCOMPT Form 2155 – NAVCOMPT Form 2156 – NAVCOMPT Form 2157 – |
Forms
DD Form 173/2 – Message form DD Form 200 – Report of survey DD Form 250 – Mat’l inspection & receiving report DD Form 1149 – Requisition & invoice / shipping document DD Form 1155 – Order for supplies and services DD Form 1342 – DOD property record DD Form 1348 (6 part) – DOD single line item requisition system doc (manual) DD Form 1348-1 – Single line item release / receipt document DD Form 1348-6 – Items with no NSN assigned DD Form 1384 – TCMD ( Transportation control & movement doc. ) DD Form 1387 – Shipment label ( red border PRI 01 / blue PRI 02 / no Border PRI 03 ) DD Form 1896 – White indentaplate DD Form 1897 – Purple indentaplate NAVSUP Form 306 – Controlled equipment NAVSUP Form 1250-1 – Single line item consumption / requisition Document (manual) SF 44 – Purchase order invoice voucher SF 94 – Statement of witness SF 95 – Claim for damage or injury SF 364 – Report of descrepancy (ROD) SF 1103 – Gov’t bill of lading (GBL) NAVAIR 00-35-QH-2 – Flight clothing allowance list NAVAIRINST 13650.1 – IMRL (individual material readiness list) NAVCOMPT Form 2155 – REQ / Optar log NAVCOMPT Form 2156 – Optar document transmittal report NAVCOMPT Form 2157 – Budget optar report |
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Publications
NAVSUP P-284 – NAVSUP P-409 – NAVSUP P-437 – NAVSUP P-484 – NAVSUP P-485 – \\– 26 appendixes NAVSUP P-500 – NAVSUP P-504 – NAVSUP P-505 – NAVSUP P-545 – NAVSUP P-560 – NAVSUP P-567 – Volume 1 – Automated snap I supply procedures (inventory management) Volume 2 – Automated snap I supply procedures (financial management) For logistics management, inventory management and financial management NAVSUP P-600 – NAVSUP P-2002 – NAVSUP P-2300 – NAVSUP P-2310 – NAVSUP P-2320 – NAVSUP P-2330 – NAVSUP P-4000 – NAVSUP P-4105 – NAVSUP P-4400 – NAVSUP P-4500 – NAVSUP P-4998 – NAVSUP PUB I – Volume II – Supply Ashore Volume V – Transportation of property NAVSO P-3006-1 – NAVSO P-3013-1 – NAVSO P-3013-2 – NAVCOMPT Manual – Volume 2 – Accounting classifications Volume 3 – Appropriation cost and property accouting (field) FASO INST 4000.2Q – ASO glossary of abbreviations FASO INST 4441.15 – OSI for ships and marine air groups (MAGS) Using the AVCAL process FASO INST 4441.16 – Aviation OSI for activities using the shorcal process NAVAIRINST 4423.11 – Assignment and application of SM&R codes NAVAIRINST 13650.1 – AMMRL program |
NAVSUP P-284 – Storage & materials handling
NAVSUP P-409 – Milstrip / milstrap desk guide NAVSUP P-437 – Milstrip / milstamp NAVSUP P-484 – Supply afloat field packaging procedures NAVSUP P-485 – Supply afloat – 26 appendixes 1 – Advice codes 2 – Status codes 3 – Distribution codes 4 – Document identifier 5 – Mode of shipment 6 – Project codes 7 – Routing identifier 8 – Suffix codes 9 – Logistic management codes 10 – Milstrip logistic / management codes 11 – Controlled equipage item list 12 – Planned 13 – Change notice and codes 14 – Signal codes NAVSUP P-485 – Supply Afloat (continued) 15 – Supply and transportation abbreviations and acronyms 16 – Media and status codes 17 – Type of hold codes 18 – Cogizance of Navy material 19 – Unit of issue 20 – Limited application directives 21 – Personal property transportation offices 22 – Navy airlift clearance authorities worldwide 23 – Air hour / day surface day shipped code 24 – Selected air terminal identifier codes 25 – Supply / financial reports (SFM) – snap II users 26 – Packaging and labeling guide for 2M repaired electronic component NAVSUP P-500 – Navy policies and standards for supply management NAVSUP P-504 – Preparation of freight for air shipment NAVSUP P-505 – Preparation of hazmat for air shipment NAVSUP P-545 – DLR requistioning, turn-in and carcass tracking guide NAVSUP P-560 – Navy supply acquisition regulation supplement (procuring mat’l for local purchase, BPA, imprest fund or purchase orders) NAVSUP P-567 – Volume 1 – Automated snap I supply procedures (inventory management) Volume 2 – Automated snap I supply procedures (financial management) For logistics management, inventory management and financial management NAVSUP P-600 – Naval logistics library NAVSUP P-2002 – Navy stock list of publications & forms NAVSUP P-2300 – Lists repairable assemblies under the cog of ASO NAVSUP P-2310 – Lists supporting repair parts NAVSUP P-2320 – SM&R codes NAVSUP P-2330 – Family group cross-reference NAVSUP P-4000 – Intro to federal supply catalog & related pubs (ML-N, C- MCRL, MRIL, CHIL, LIRSH, ASG, IL, NICN/NIIN) NAVSUP P-4105 – (LIRSH) List of items requiring special handling NAVSUP P-4400 – (ASG) Afloat shopping guide NAVSUP P-4500 – (CHIL) Consolidated hazardous items list NAVSUP P-4998 – (CARGO) Consolidated afloat requistioning guide overseas NAVSUP PUB I – Volume II – Supply Ashore Volume V – Transportation of property NAVSO P-3006-1 – Financial management of resources operations procedures NAVSO P-3013-1 – Financial management of resources operations maintenance (opertaing forces) NAVSO P-3013-2 – Financial management of resources operations maintenance (shore activities) NAVCOMPT Manual – Volume 2 – Accounting classifications Volume 3 – Appropriation cost and property accouting (field) FASO INST 4000.2Q – ASO glossary of abbreviations FASO INST 4441.15 – OSI for ships and marine air groups (MAGS) Using the AVCAL process FASO INST 4441.16 – Aviation OSI for activities using the shorcal process NAVAIRINST 4423.11 – Assignment and application of SM&R codes NAVAIRINST 13650.1 – AMMRL program |
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1 –
2 – 3 – 4 – 5 – 6 – 7 – 8 – 9 – 10 – 11 – 12 – 13 – 14 – 15 – 16 – 17 – 18 – 19 – 20 – 21 – 22 – 23 – 24 – 25 – 26 – |
1 – Advice codes
2 – Status codes 3 – Distribution codes 4 – Document identifier 5 – Mode of shipment 6 – Project codes 7 – Routing identifier 8 – Suffix codes 9 – Logistic management codes 10 – Milstrip logistic / management codes 11 – Controlled equipage item list 12 – Planned 13 – Change notice and codes 14 – Signal codes NAVSUP P-485 – Supply Afloat (continued) 15 – Supply and transportation abbreviations and acronyms 16 – Media and status codes 17 – Type of hold codes 18 – Cogizance of Navy material 19 – Unit of issue 20 – Limited application directives 21 – Personal property transportation offices 22 – Navy airlift clearance authorities worldwide 23 – Air hour / day surface day shipped code 24 – Selected air terminal identifier codes 25 – Supply / financial reports (SFM) – snap II users 26 – Packaging and labeling guide for 2M repaired electronic component |
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Contains material and equipment for the purposes
indicated in each list. The AL is used as guides in establishing the IMRL. |
ALLOWANCE LISTS (ALs)
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Listings of equipment and material
required for performance of specific |
TABLE OF BASIC ALLOWANCES (TBAs)
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2 Types
Formal Informal |
TECHNICAL DIRECTIVES (TDs)
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3 ACTION CATEGORIES –
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Immediate, urgent, routine
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DOCUMENT IDENTIFIERS
Overseas Shipment Domestic Shipment AO1 AO2 AO3 AO4 AO5 |
AO1 NSN AOA
AO2 P/N AOB AO3 NATO AOC AO4 OTHER AOD AO5 EXCEPTION AOE |
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SECNAVINST 5216.5 (NAVY CORRESP. MANUAL)
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STANDARD LETTER
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???? – First page contains letterhead (name & address). Second page and
succeeding pages are typed on plain white bond paper as same size and quality as letterhead paper. ??????? – Made on copy machines or white carbon flimsy, the file copy is yellow carbon flimsy. |
Stationary – First page contains letterhead (name & address). Second page and
succeeding pages are typed on plain white bond paper as same size and quality as letterhead paper. Copies – Made on copy machines or white carbon flimsy, the file copy is yellow carbon flimsy. |
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– Two or more activities. Each addressee must
receive a letterhead copy with a signature. |
MULTIPLE ADDRESS LETTER
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???? – Two or more commands wish to issue information that establishes
an agreement of a matter that of which is mutual concern. ???? – Quickest form of written communication. DD FORM 173/2 (Double Faced Format) CLASSIFIED MATERIAL CONTROL (OPNAVINST 5510.1 SECURITY MANUAL |
JOINT LETTER – Two or more commands wish to issue information that establishes
an agreement of a matter that of which is mutual concern. MESSAGE – Quickest form of written communication. DD FORM 173/2 (Double Faced Format) |
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?????? is responsible to SECNAV for all policies related to the security of all classified info within the Navy.
?????? – Exceptionally grave damage to national security ????? – Serious damage ????? – Identifiable damage |
CNO is responsible to SECNAV for all policies related to the security of all classified info within the Navy.
Top Secret – Exceptionally grave damage to national security Secret – Serious damage Confidential – Identifiable damage |
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???? – One of several types of personal investigations are complete. (final or interim)
????? – Granted when all investigations requirements are met and are favorable ????? – Granted, not to exceed 6 months, when it is established that any delay would be Harmful to the national interest and a personal investigation request has been submitted. ?????? – Individual has a need to know up to a specific level. Marking Classified Mat’l Marked with appropriate classification at the top and bottom of each page. (All Capitals, largerthat type of text) Custodian Precautions Not removed without C.O. authority or an authorized representative. Stowage Procedures The combinations or key of a key of a container must be changed at the time of Receipt or not less than 12 months, and if any personnel transfer having previous knowledge. TRANSFERING CLASSIFIED MAT’L Only secret and lesser may be sent VIA mail |
Clearance – One of several types of personal investigations are complete. (final or interim)
Final – Granted when all investigations requirements are met and are favorable Interim – Granted, not to exceed 6 months, when it is established that any delay would be Harmful to the national interest and a personal investigation request has been submitted. Access – Individual has a need to know up to a specific level. Marking Classified Mat’l Marked with appropriate classification at the top and bottom of each page. (All Capitals, largerthat type of text) Custodian Precautions Not removed without C.O. authority or an authorized representative. Stowage Procedures The combinations or key of a key of a container must be changed at the time of Receipt or not less than 12 months, and if any personnel transfer having previous knowledge. TRANSFERING CLASSIFIED MAT’L Only secret and lesser may be sent VIA mail |
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????? – Secret, NATO confidential and all confidential mailed
To an FPO / APO address. ????? – Confidential ( addressed to contractor facilities ) ???????? – Confidential ( addressed to DOD activities located in U.S. ) |
Registered Mail – Secret, NATO confidential and all confidential mailed
To an FPO / APO address. Certified Mail – Confidential ( addressed to contractor facilities ) First Class Mail or Priority – Confidential ( addressed to DOD activities located in U.S. ) |
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TURN-IN OF CLASSIFIED MAT’L –
Hand delivered mat’l – obtained #1 copy of 1348-1 Shipped or mailed - #5 or #6 of 1348-1 |
no answer
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OPTAR ( OPERATING TARGET )
?????? – Authorization of funds subject to administrative control Issued to a level below the responsibility center. ????? – Annual budget and financial authority of an activity or command that contains the resources to perform that activity’s mission. ????? – Perform the official accounting and reporting for OPTARs Issued by **TYCOM** ( FAADCLANT & FAADCPAC ) |
OPTAR ( OPERATING TARGET )
Operating Target – Authorization of funds subject to administrative control Issued to a level below the responsibility center. Operating Budget – Annual budget and financial authority of an activity or command that contains the resources to perform that activity’s mission. FAADS ( DAO ) – Perform the official accounting and reporting for OPTARs Issued by **TYCOM** ( FAADCLANT & FAADCPAC ) |
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Example : 1791804.602D 000 57025 A 060951 2D VO3369 0083051234BC
(1) (2) (3) (4) (5) (6) (7) (8) (9) |
(1) – Appropriation ( 7 Characters )
(2) – Subhead ( 4 Characters ) (3) – Object class (4) – Bureau control number ( UIC of the operating budget holder ) ( 5 Characters) (5) – Suballotments ( Operating budget suffix ) ( 1 Character ) (6) – UIC of authorized accounting activity ( UIC of requistioner ) ( 6 characters ) (7) – Transaction – type code ( cite 2D ) ( 2 characters ) (8) – Property accouting activity ( UIC of requisitioner ) ( 6 characters ) (9) – Cost code ( consists of 2 zeros, followed by Julian date and serial number or requisition, followed by applicable fund code ) ( 12 characters ) |
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?????? – REQUISITION OPTAR LOG
Each activity will establish a requisition optar log ( NAVCOMPT FORM 2155 ) for each optar received. Optar grants are entered into the log and reduced by the value of chargeable requisitions ( unfilled orders ). All chargeable requisitions and purchase orders must be recorded. In addition, all differences ( increase or decrease ) reported by the FAADC on the SFOEDL must be entered into the log and the optar balance adjusted. |
NAVCOMPT FORM 2155
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Optar document transmittal report. All unfilled orders, cancellation documents and transaction listings ( SFOEDL / AUOL ) will be transmitted to FAADC ( DAO ) on a timely basis ( 16th and last day of the month )
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NAVCOMPT FORM 2156
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Budget optar report ( BOR ) when prepared, the BOR is submitted by hand, mail or message to FAADC, with a copy to the TYCOM and a copy to the wing, no later than the first workday of the month following the month to be reported.
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NAVCOMPT FORM 2157
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FUNDS
OFC-01 – F OFC-50 – A OFC-08 – I |
FUNDS
OFC-01 – Flight operations ( Optar ) 7F, 7B OFC-50 – Aviation fleet maintenance ( AFM ) 2S, Y6 OFC-08 – IMRL outfitters 8X |
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Is forwarded monthly by the FAADC to individual optar holders for each optar held. The listing is a report of all filled orders with a difference of $100.00 or more. Optar holders accept and post to the requisition optar log all differences shown on the SFOEDL. All differences are listed by the fund code. After posting the differences, the optar holder reviews the listings and annotates transactions considered invalid with the appropriate rejection code. Rejection codes are listed in the NAVSO P-3013, paragraph 4108.
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SFOEDL
Summary filled order / expenditure difference listing : |
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: Is forwarded monthly ( except for the first quarter of the current fiscal year ) by the FAADC to the individual optar holders for each optar held. The listing is distributed monthly for the 4th through the 15th month of the reporting period, and then quarterly for the 18th through the 33rd report month. The aged unfilled order listing lists all unfilledorders over 120 days old held in FAADC files that have not matched with related expenditure documents and have not been canelled.
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AUOL
Aged unfilled order listing |
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Any charge under $100.00 can be charged to the optar holder without achieving a
Match. |
THRESHOLD
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MATERIAL RECEIPT – METHODS OF DELIVERY
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1 – Direct delivery
2 – Freight 3 – Mail |
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ALL material and services received must be accompanied by a receipt document. Incoming material should be accompanied by one or several receipt documents depending on the method of purchase, supplier, type of delivery and government inspection requirements. Any document received with the material or service that contains enough information to process the receipt document.
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RECEIPT DOCUMENTATION
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Generally used both as a requisition and a receipt document for most materials transferred between nonautomated ships. Issuing ship – white copy. Receiving activity – Hardback copy.
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DD Form 1348 ( 6 part )
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Recommended for requistioning material that is not identified by a NSN.
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DD Form 1348-6
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?????????
Used as a consumption document and as a requistion document for nonautomated ships. When the ????????is submitted as a requisition to the parent tender, the white copy returned with material is processed as a receipt invoice. |
NAVSUP Form 1250-1
Used as a consumption document and as a requistion document for nonautomated ships. When the NAVSUP Form 1250-1 is submitted as a requisition to the parent tender, the white copy returned with material is processed as a receipt invoice. |
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Single line item release / receipt document Receipts from shore activities and automated units are done either on a DD Form 1348-1 or an issue / receipt release document ( IRRD ).
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DD Form 1348-1
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Rquisition and invoice / shipping document is normally used to requisition or receive specific materials or services such as repairs or rental equipment. When material or services are received on a DD Form 1149, a technical inspection by the ordering dept. is done, if required.
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DD Form 1149
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Order for supplies and services is used to purchase material from a commercial source.
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DD Form 1155
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Material inspection and receiving report is used to verify material inspection and acceptance for items received directly from a contractor.
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DD Form 250
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Government bill of lading may be used to provide delivery instructions to a commercial carrier or to provide receipt documentation to the ordering activity.
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Standard Form 1103
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XXXXXX
attributable to the responsibility of the activity ( including contractors, manufacturers or vendors ) are reported by the receiving activity on a report of discrepancy ( ROD ), Standard Form 364. |
SHIPPING DISCREPANCIES
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RECEIPT DISCREPANCIES – 2 TYPES
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1. Discrepancies such as overages, shortages, damages, incorrect or not – received material.
2. The second category includes material quality discrepancies. Material delivered in this category cannot be used for it’s intended purpose because it does not meet specified ( form, fit or function ) requirements. These discrepancies are caused by manufacturing or repair facility or, in some case, incorrect specifications. |
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Procedure for determining the cause of gains, losses or damage to Navy property, establishing personal responsibility ( if any ), and documenting necessary inventory adjustments to stock records. When a loss or gain of material in the following categories is confirmed, a report of survey, DD Form 200, is prepared.
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MATERIAL SURVEYS
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in addition to the procedures for preparing a survey; consult SECNAVINST 5400.4 with respect to the MLSR. A DD Form 200 and a MLSR report are required for losses of sensitive or claqssified items and for arms, ammunition and explosives. The approved DD Form 200, preliminary and causitive research findings and recommendations and all other documentation related to the surveyed material should be retained for 3 years.
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MLSR
Missing, lost, stolen and recovered reports, |
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Simple and economical way of electing purchases not in excess of $500.00. The imprest fund method employs a cash fund from which payments are made at the time purchase transactions occur and to which reimbursements are made on a revolving basis. The amount of each imprest fund for shore activities is based on (1) estimated monthly payments not to exceed $10,000 (2) an amount of $500.00. For afloat activities, the imprest fund amount may not exceed $1,00.00 for ships with supply corps officers or $500.00 for ships without supply corps officers. Anyone with the exception of disbursing or fiscal office personnel may be appointed in writing as an imprest fund cashier by the commanding officer. Both the imprest fund cashier and alternate must each have his or her safe and are the only persons authorized to have the combination for their respective safes. The combination of each safe must be changed every 6 months.
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IMPREST FUND
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SUPPLY SUPPORT CENTER
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Supply Responses Section ( SRS ) COMPONENT CONTROL SECTION (CCS)
Requisition Control Unit (RCU) Document Control Unit (DCU) Technical Research Unit (TRU) LRCA Storage Unit (LRCA) Stock Locator Unit (SLU) Supply Screening Unit (SSU) Material Delivery Unit (MDU) Awaiting Parts Unit (AWP) Program Management Unit (PEB) Pre-Expended Bin Unit (PEB) |
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XXXX
Single point of contact for processing customer requirements and providing Following-ups and status as required. XXXXXX Receives all requests for mat’l req., prepares documentation maintains files and Registers and provides status. XXXXXX Verifies requisition data XXXXX Locating The Mat’L (MSSL) and other available locators XXXXX Picks-up and delivers mat’l XXXXX Contains high usage items, low cost, maintenance related consumable items XXXXX Processing & expediting all high priority req. (NMCS / PMCS) Work stoppage And exreps. XXXXXX Also known as (RMS) repairables management section accounts for all repairable Assets stored in LRCA as well as the IMA repair cycle. XXXXXX Control of all NON-RFI components in the IMA repair cycle except rotable pool Components. Maintain files for repairable components in stages of repair cycle And for components awaiting turn-in from customers |
SRS – Supply Response Section
Single point of contact for processing customer requirements and providing Following-ups and status as required. RCU – Requisition Control Unit Receives all requests for mat’l req., prepares documentation maintains files and Registers and provides status. TRU – Technical Research Unit Verifies requisition data SLU – Stock Locator Unit Locating The Mat’L (MSSL) and other available locators MDU – Material Delivery Unit Picks-up and delivers mat’l PEB – Pre-Expended Bin Unit Contains high usage items, low cost, maintenance related consumable items PMU – Program Management Unit Processing & expediting all high priority req. (NMCS / PMCS) Work stoppage And exreps. CCS – Component Control Section Also known as (RMS) repairables management section accounts for all repairable Assets stored in LRCA as well as the IMA repair cycle. DCU – Document Control Unit Control of all NON-RFI components in the IMA repair cycle except rotable pool Components. Maintain files for repairable components in stages of repair cycle And for components awaiting turn-in from customers |
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REPAIRABLE MANAGEMENT FILES
Document Suspense File – DD 1348 white copy indicates that a demand for a repairable component Was made XXXXXXX – DD 1348 yellow copy indicating that a defective retrograde is due from Customer XXXXXX – VIDS / MAF copy 2 indicates that a component has been inducted into repair cycle XXXXXX – Contains signed copies of LRCA issue documents certifying proof of Delivery |
REPAIRABLE MANAGEMENT FILES
Document Suspense File – DD 1348 white copy indicates that a demand for a repairable component Was made Exchange Due File – DD 1348 yellow copy indicating that a defective retrograde is due from Customer Induction Return Due File – VIDS / MAF copy 2 indicates that a component has been inducted into repair cycle Completed Requisition File – Contains signed copies of LRCA issue documents certifying proof of Delivery |
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XXXXX –
DD Form 1348 outstanding requisitions representing outstanding repairables to be satisfied from AIMD. XXXXXXXX Storage Unit Responsible for the receipt, stowage and issue of LRCA’s maintain records of stock, controls LCRA components in repair cycle XXXXXXXXXX Responsible for processing all items received from AIMD after the repair cycle. SSU forwards RFI mat’l for stock or prepares retrograde mat’l for shipment to DOP. XXXXXXXXXXXXXX - Receipt, stowage and control of all components in the AWP status returned from AIMD. - AWP levels should not exceed 15% of average monthly inductions. - Aged AWP assets ( over 60 days old ) should not exceed 5% of total AWP level. - 98% accuracy is established for effective AWP management. - IMA W/C has 24hrs to deliver component to AWP in case of nonavailability of part. - AWP validations conducted weekly. |
Exrep File –
DD Form 1348 outstanding requisitions representing outstanding repairables to be satisfied from AIMD. LCRA – Local Repair Cycle Asset Storage Unit Responsible for the receipt, stowage and issue of LRCA’s maintain records of stock, controls LCRA components in repair cycle SSU – Supply Screening Unit Responsible for processing all items received from AIMD after the repair cycle. SSU forwards RFI mat’l for stock or prepares retrograde mat’l for shipment to DOP. AWP – Awaiting Parts Unit - Receipt, stowage and control of all components in the AWP status returned from AIMD. - AWP levels should not exceed 15% of average monthly inductions. - Aged AWP assets ( over 60 days old ) should not exceed 5% of total AWP level. - 98% accuracy is established for effective AWP management. - IMA W/C has 24hrs to deliver component to AWP in case of nonavailability of part. - AWP validations conducted weekly. |
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AMSU – Aeronautical Material Screening Unit ( component of AIMD )
- All components received for induction into AIMD must be determined if the component is in the check, test or repair capability of AIMD. - Vids copy 2 is signed as a receipt and returned to CCS ( the use of the ICRL is applied ) - Assignment workload requirements - PRI 01 – support of NMCS / PMCS and also assigned to activities within 30 days of development. - PRI 02 – Repair of critical LCRA & SE items. Also assigned to O-level maintenance work stoppage requirements. - PRI 03 – Repair of non-critical LRCA & SE items & repair or manufacture of mat’l for non-fixed allowance stock items. - PRI 04 – Process salvaged mat’l & non-aeronautical mat’l repair. Processing repairables – When repair capability does not exist items must be shipped to ( DSP ) designated support point or to an activity having repair capability. ( AIMD determination must be made within 24hrs, component is shipped within 48hrs, may not exceed 3 days ) |
N/A
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ICRL – Individual Component Repairable List
Management tool that provides and activity with the ability to relate maintenance repair capability to an item. - Identifies fixed allowances NAVAIRINST 4790.18 – NAMP-6 volumes Policies and procedures for managing the ICRL is established - ICRL additions, deletions and changes are sent to ASO The master ICRL data file is established / published by ASO - Maintaining and using within IMA is shared by AIMD and supply |
N/A
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Location Numbering : 324-112-123
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32 – Building
4 – Floor 112 – Row 12 – Stack 3 – Level |
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All keys padlocks
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must be ½, pin tumbler type, with dead bolt and must be either brass or bronze. All keyless padlocks must be the three-combination, manipulation resistant type. The custodian must not record the combination anywhere other than on the paper which is placed in a sealed envelope and turned into the accountable officer. The combination must not be disclosed to anyone. The sealed envelope is kept in the accountable officer’s safe. In selecting combination numbers, multiples of 5, simple acending or descending arithmetical series and personal data such as birthdays and serial numbers should be avoided.
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MILSTRIP - DATA BLOCKS FOR 1348 ( 6 PART )
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Block A – Send to
Block B – Requistioner Block C – Nomenclature Block D-F – Editing Data CC 1-3 – Document Identifier CC 4-6 – Routing Identifier CC 7 – Media and Status Code CC 8-20 – NSN CC 21-22 – SMIC CC 23-24 – Unit of Issue CC 25-29 – Quanity CC 30 – Service designator CC 31-35 – UIC of Requisitioner CC 36-39 – Julian Date CC 40-43 – Serial Number CC 44 – Demand Code CC 45-50 – Supplementary Address CC 51 – Signal Code CC 52-53 – Fund Code CC 54 – Monitoring Activity CC 55-56 – COG CC 57-59 Project Code CC 60-61 – Priority Designator CC 62-64 – Required Delivery Date CC 65-66 – Advice Codes CC 71 – Supply Condition Code CC 73 – MCC |
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Original & one copy of each item in the custody of each department head.
Department heads may duplicate custody records for any signature required items. |
CONTROLED EQUIPAGE RECORD : ( NAVSUP FORM 306 )
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– Physical inventories, surveys ( lost, missing,
unserviceable items ), periodic reports of consumption, deficiencies and excess all will be reported to TYCOM. |
TYCOM
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is used for reporting class 3 & 4 plant property. A separate
form is prepared for each individual item. |
DD Form 1342
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- Annually between 15 Februrary through 15 March
- Other inventories which must be completed within 30 days after commencement date : 1. Commissioning, inactivation or reactivation of the ship. 2. Relief of head of dept., concerning that department. 3. Change of command , at descretion for relieving C.O. |
PHYSICAL INVENTORY OF CONTROLLED EQUIPAGE
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UMMIPS
Urgency of Need Designators ( UNDS ) Unabble to Perform Impaired Routine Mission Operational Cap. ( FADS ) A B C Force / Activity Designators |
N/A
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A B C
I 1 4 11 II 2 5 12 III 3 6 13 IV 7 9 14 V 8 10 15 |
N/A
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PRIORITY ISSUE GROUPS
I – 01-03 II – 04-08 III – 09-15 |
N/A
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Inventory is done before and after each flight or at least weekly.
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FLIGHT PACKETS
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The flight packet includes the following materials :
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The flight packet includes the following materials :
DD FORM 1348 ( 6 part ) – Requistioning repair parts and other material for in- plane servicing. SF 44 – Buying services and material from commercial sources. Lodging for officers. Lodging and food for enlisted personnel. DD Form 1896 – Buying Jet Fuel and lubricantsfrom DOD activities. ( white ) DD Form 1897 – Buying AVGAS and lubricants from DOD activities. ( purple ) |
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Miscellaneous Items –
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- Instructions for safeguarding and shipping damaged aircraft.
- Instructions for procuring services and supplies. - SF 94 ( statement of witness ). - SF 95 ( claim for damage or injury ). - Indelible pencil or ball point pen and carbon paper. - Engineering investigation reports - VIDS / MAF ( OPNAV 4790 / 60 ) |
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PROJECT CODES
AK0 ( 796 ) – AK7 ( 797 ) – AK1 – ZC8 – YY9 – AK5 – AP5 – ZP7 – ZA9 – ZL9 – ZC5 – |
AK0 ( 796 ) – NMCS ( Non Mission Capable Supply )
AK7 ( 797 ) – PMCS ( Partial Mission Capable Supply ) AK1 – Work Stoppage ZC8 – Pool Critical YY9 – Miscellaneous AK5 – Low Priority Aeronautical Items ( Nuts, Bolts, Screws, etc. ) AP5 – Low Priority Non-Aeronautical Items ( Coveralls, Boots, etc. ) ZP7 – Broad Arrow ZA9 – High Time ZL9 – MAMS ZC5 – Test Bench Installment Items |
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SUADPS DOCUMENT IDENTIFIERS
XO5 – XO8 – X10 – X11 – X13 – X21 – X24 – X31 – X32 – X34 – X35 – X37 – X38 – X39 – X43 – X50 – X51 – X70 – X71 – X72 – X73 – X76 – X77 – X78 – X90 – X91 – X92 – |
SUADPS DOCUMENT IDENTIFIERS
XO5 – AVCAL / COSAL = Established or changed MRF record XO6 – AVCAL / COSAL = Established or changed NBR record XO8 – ADD / delete / change MRF record X10 – Establish NBR record X11 – Spot inventory X13 – Pre-determined inventory action X21 – Record demand and frequency X24 – Recorded pack-up data X31 – Repairable issue to supported unit X32 – Turn-in repairable from support unit X34 – Issue to end-used ship / receipt to end used ship X35 – Cash sales X37 – Off load or excess material X38 – OSO transfer to end used ashore X39 – MVO offload adjustment X43 – Survey X50 – Fund allocation / withdrawal X51 – Establish / delete FMF data X70 – Receipt for aviation fuel X71 – Material receipt X72 – Receipt in process X73 – MVO receipts X76 – OPTAR adjustments X77 – MVO receipts adjustments X78 – MVO obligation adjustments X90 – File inquiry X91 – Surface MDS input X92 – Aviation MDS input |
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NALCOLMIS CONVERSATION CODES
PRODUCTION CONTROL N202 – N222 – N235 – |
NALCOLMIS CONVERSATION CODES
PRODUCTION CONTROL N202 – Update / delete ICRL records N222 – ICRL N235 – Printout of ICRL in sequence selected by the user |
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ASSET MANAGEMENT INQUIRIES
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N515 – IMRL part number inquiry
N516 – IMRL requisition inquiry N517 – Calibration due date update |
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NAVSUP P-485 Volume II - Supply Appendices
CONTENTS SUPPLY APPENDICES |
Appendix 1 Advice Codes
Appendix 2 Status Codes Appendix 3 Distribution Codes Appendix 4 Document Identifier Codes Appendix 5 MILSTAMP Codes Appendix 6 Project Codes Appendix 7 Routing Identifier Codes Appendix 8 MILSTRIP Codes Appendix 9 Logistic Management Codes Appendix 10 MILSTRAP Codes Appendix 11 Country/International Organization Codes Appendix 12 Planned Requirement/Reservation Rejection Codes Appendix 13 Change Notice Codes Appendix 14 Special Material Identification Codes (SMIC) Appendix 15 SUADPS-RT Reports and Listings Appendix 16 Media and Status Codes Appendix 17 Management Codes Appendix 18 Cognizance of Navy Material Appendix 19 Unit of Issue Abbreviations and Conversion Table Appendix 20 Supply Directives Appendix 21 Personal Property Transportation Offices Appendix 22 Navy Airlift Clearance Authorities Worldwide Appendix 23 Acquisition Advice Codes (AAC) Appendix 24 Weapon System Designator Codes Appendix 25 SFM Reports and Listings Appendix 26 Stock Action/Technical Information Codes Appendix 27 Type of Storage Codes Appendix 28 MILSTRIP/MILSTRAP Formats Appendix 29 Electronic Information Systems Appendix 30 Fund Codes Appendix 31 Financial Inventory Report (FIR) Codes Appendix 32 SUADPS-RT Financial Reports Audit Appendix 33 Automatic Identification Technology Glossary Index |
