Ipt - Project Work

Front 1

What are the five stages of project development?

Back 1

Understanding the problemMaking decisionsDesigning solutionsImplementingTesting, Evaluating & Maintaining

Front 2

What are the four considerations a Feasibility Study cover?

Back 2

FinancialTechnicalScheduleOrganisational or Operational

Front 3

A participant who co-ordinates the entire project, liaises with users and management, and is responsible for the overall implementation of the project?

Back 3

Project manager

Front 4

What is a Prototype?

Back 4

Is a working model of the system for evaluation and understanding of how the new system will most likely work.

Front 5

A diagram that shows tasks with their start and completion date?

Back 5

Gantt Chart

Front 6

What are the four conversion methods?

Back 6

DirectParallelPhasedPilot

Front 7

List the two types of listening techniques when communicating?

Back 7

Active listening and conflict listening.

Front 8

The symbol used as a process for both context and data-flow diagrams.

Back 8

A circle

Front 9

Decision Tree

Back 9

Represents all possible combinations of decisions and their resulting actions in the form of a tree branching out to the right.

Front 10

Contains a comprehensive description of each field in a database.

Back 10

Data Dictionary

Front 11

A process that checks the solution to ensure that it works

Back 11

Testing

Front 12

What is Evaluation?

Back 12

Where the participnats monitor the performance of the system and take any note of any inconsistency in the operation of the system

Front 13

Modification of the system by making minor improvements

Back 13

Maintenance

Front 14

What is an operation manual?

Back 14

It details procedures participants should follow when using a new system.

Front 15

At the beginning of any project, what must be developed. This can be regarded as a blueprint for how the project will be carried out.

Back 15

Project Plan or Project Management Plan

Front 16

A person who performs the analysis to decide whether a new or updated system will solve the problem.

Back 16

Systems Analyst

Front 17

Responsible for the technical design of the software and writing of programs.

Back 17

Computer Programmer

Front 18

Interacts with the system in order to supply or retrieve processed data from it.

Back 18

Participant

Front 19

People who assist participants of a system on an as-needed basis.

Back 19

Technical Support Staff

Front 20

The role of this person is to input data into the system

Back 20

Data Entry Operator

Front 21

Chief Executive Officer or CEO

Back 21

Person in charge of the organisation which runs the system. Has the ultimate responsibility for everything that happens within the organisation.

Front 22

Database Administrator

Back 22

This person designs and maintains a database system.

Front 23

Describe Negotiation Skills

Back 23

Involves techniques for discussion and bargaining in order to achieve agreement between parties. A major part of negotiation skills is to understand the point of view of the other party, yet not completely concede your own position. A successful negotiator will generally achieve consensus of both parties around a middle ground.

Front 24

Once the feasibility study is completed, a short report is produced on potential solutions. What are the three recommendations the solution can offer?

Back 24

No change to existing systemReplace the existing systemInvestigate further or other possible solutions

Front 25

Direct Conversion

Back 25

Involves the immediate change to the new system on a chosen date.

Front 26

Parallel Conversion

Back 26

Involves the old and new systems both working together at the same time.

Front 27

Phased Conversion

Back 27

Involves the gradual implementation of the new system.

Front 28

Pilot Conversion

Back 28

Involves trialling the new system in a small portion of the organisation.

Front 29

Describe the Testing stage.

Back 29

Testing is the process of checking the solution to ensures that it works. Testing is constantly carried out throughout the system development cycle.

Front 30

Describe Evaluation

Back 30

Evaluation is where the participants monitor the performance of the system and take note of any inconsistency in the operation of the system, or where things aren’t working the way they are supposed to.

Front 31

Describe Conflict Listening

Back 31

Method of resolving arguments and disputes by using the processes of negotiation, active listening and mediation. It encourages the conflicting parties to find common ground and agree to compromise rather than maintaining unworkable positions

Front 32

Describe Active Listening

Back 32

Participating actively in the communication process by encouraging the speaker to state their point of view. The listener supports the speaker by restating and summarising the speaker’s point of view and by asking open-ended questions which are designed to gain further detail from the speaker.