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66 Cards in this Set
- Front
- Back
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APEX |
Accepted Practices Exchange |
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BEO |
Banquet Event Orders |
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CIC |
Convention Industry Council |
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Convention |
An event where the primarty activity of the attendee is to attend educational sessions, participate in mettings/discussions, socialize or attend other organized events. |
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CSM |
Convention Services Manager |
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Conference |
A participatory meeting designed for discussion, fact-finding, problem solving, and consultation. |
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DMC |
Destination Management Company |
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Exhibition |
An event at which the primary activity of the attendees is to visit exhibits on the show floor. Primary focus is Business 2 Business. |
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Exposition |
An event at which the primary activity of the attendees is to visit exhibits on the show floor. Primary focus is Business 2 Business. Same as Exhibition. |
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DMAI |
Destination Marketing Association International |
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MEEC |
Meetings, Expositions, Events, and Conventions |
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MPI |
Meeting Professionals International |
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Meeting |
An event where the primarty activity of the attendee is to attend educational sessions, participate in mettings/discussions, socialize or attend other organized events. Same as convention. |
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Associations |
-Conventions -Board Meetings -Committee Meetings -Regional Conferences -Training Meetings -Educational Seminars |
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Exhibition Management Companies |
-Manage the exhibition part of the event. -Assumes full or partial responsibility for the management of the association. |
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Incentive Trips |
A reward trip to the highest performers. |
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Not-for-profits and nonprofits |
These organizations have a special-tax exempt status granted by the IRS. |
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Per Diem Rates |
Allowing expenses on a trip. |
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Destination Marketing Organization (DMO) |
Are not-for-profit organizations charged with representing a specific destination and helping the long-term development of communities through a travel tourism strategy. |
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Destinations Showcase |
A fast paced and productive one-day exhibition and conference owned by the DMAI. |
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Attrition |
Difference between the actual number of sleeping rooms picked up and the number agreed to in the terms of the contract. |
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Boardroom |
Usually seat less than a dozen people. Meeting place. |
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Breakout rooms |
Bigger than a boardroom.
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Clear Span Tent |
Strong roof structure and it is possible to hang lighting from its beams by using special clamps. |
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Complete Meeting Package |
Whatever the facility owns, the planner may use at no additional charge. |
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Concessionaire |
A small percentage of the revenue Ex: pools, beach, spa. |
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Exhibit Hall |
Area within a facility where the exhibition is located. |
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Frame Tent |
Set up on the grass. It is one of the simplest of all meeting venues and requires little advanced planning beyond making sure the tent people can get set up in time. |
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Hotel |
A type of accommodation where one pays for the service. |
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Local Event |
Ex: Graduation, local festival, draws its audience primarily from the local market. |
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Loss Leader |
Item offered by a retailer at cost or less than cost to attract customers. |
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Needs Analysis |
Planning tool used to determine the client's needs and expectations for a meeting. |
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Pole Tent |
A temporary fabric-covered shelter that is supported by one or more poles in the middle of the area. |
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Pre-function Space |
Area adjacent to the main event location often used for receptions prior to a meal or coffee breaks during an event |
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Seasonality |
Period of time when the demand for a certain supplier's product or service is usually high, lown or neither. |
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Shoulder |
Beginning and ending days of a room block when fewer rooms are contracted. |
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Stadium |
Facility that is usually used for baseball or football maybe domed or open. |
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Theater |
Facility with fixed seats, usually on a sloped floor, with sight lines focused on a permanent stage. |
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In-Line Exhibit |
Exhibit space with exhibit booths on either side or back. |
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Island Booth |
Booth/stand space with aisles on all four sides. |
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Multi-level Exhibit |
System often used by large companies to expand their exhibit space without taking up more floor space. |
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Peninsula booth |
Exhibit with aisles on 3 sides |
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Public Show |
Exhibition that is open to the public, usually requiring and entrance fee. the attendees are basically defined by their interests and geographic proximity to the show location. |
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Return on Investment |
Net profit divided by net worth. This financial ratio indicates the degree of profitability. |
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Standard Booth |
10x10 ft space. 100 square feet |
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Trade Show |
Exhibition of products and/ or services held for members of a common or related industry that is NOT open to the general public. |
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Trade Fair |
International term for Exhibition |
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Drayage |
Delivery of exhibit materials from the dock to an assigned exhibit space, removal of empty crates, return of crates at the end of the event. |
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Exclusive service |
Service that is provided only by the official service contractor |
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Exhibitor-appointed contractor |
Company other than the designated "official" contractor providing a service to an exhibitor. EAC's are a subset of service contractors that work for the exhibiting company and travel throughout the country setting-up and dismantling their booths rather than working from one city or location. |
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Exhibitor service manual |
Manual or kit, usually developed by the service contractor for an event, containing general information, labor/service order forms, rules and regulations, and other information pertinent to an exhibitor's participation in an exhibition. |
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General service contractor (GSC) |
Organization hired by the show manager to handle the general duties necessary to produce the show on site, providing a wide range of services. |
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Material handling |
Performed by GSC. Delivery of exhibit materials from the dock to an assigned exhibit space, removal of empty crates, return of crates at the end of the event. |
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Request for Proposal (RFP) |
Document that stipulates what services the organization wants from an outside contractor and requests a bid to perform such services. |
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Service Contractor |
Outside company used by clients to provide specific products of services. Ex: pipe and drain, exhibitor manuals, floor plans, dance floors, or flags. |
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Specialty Service Contractor |
Supplier that deals with a specific area of show production or event service, such as photography, furniture rental, audiovisual equipment, or floral decoration. |
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Corporate Meetings |
Gathering of employees or representatives of a commercial organization. Usually attendance is required. |
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Convention and Visitor Bureau (CVB) |
Not-For-Profit organization charged with representing a specific destination and helping long term development of communities through travel and tourism strategy. |
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Destination Management Company (DMC) |
Professional services company possessing extensive local knowledge, expertise, and resources and specializing in the design and implementation of events. |
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History |
Record of an event over time |
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Operations and Production |
Performance of the practical work of operating a program. |
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Program
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Schedule of events that gives details of times and places |
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Proposal |
1. Plan put forth for consideration or acceptance 2. Communication sent by a supplier to a potential customer detailing the supplier's offerings and prices. |
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Request for Proposal (RFP) |
Document that stipulates what services the organization wants from an outside contractor and requests a bid to perform such services |
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Site Inspection |
In-person on-site review and evaluation of a venue or location for an event. |
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Special Events
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One-time event staged for the purpose of celebration; unique activity. |
