Hfd Policy & Procedures Ch. 1 Administration

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Policy: It is the policy of the Honolulu Fire Department that the Administrative Services Bureau shall maintain and support the organization with

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• financial management
• resource management
• information processing
• maintenance and development of the organizational infrastructure

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The HFD is legally established by the

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Revised Charter of Honolulu 2000 Edition, Article VI, Chapter 10, Section 6-1001

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The Revised Charter of Honolulu is granted authority by

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Article 8, Section 2 of the Constitution of the State of Hawaii

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City Charter reaffirms the historical establishment of the Department on

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January 11, 1851, by King Kamehameha III, the ruling monarch of the Hawaiian Islands

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The Fire Chief shall be responsible to the:

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• Mayor of the City and County of Honolulu
• Honolulu City Council
• Honolulu Fire Commission

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__________ is responsible to review and approve the administrative structure of the Department

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The Mayor

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The administrative structure of the Department is in the form of an

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organizational chart

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The administrative structure of the Department is submitted _______ to the ___________, ____________, and _______ for their review and approval

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annually
Director of Budget and Fiscal Services
Managing Director
Mayor

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The City Council ________ reviews budgetary requests

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annually

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The ____________ annually reviews budgetary requests and is the legal body to create, eliminate, and fund Department positions

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City Council

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The ______________ appoints the Fire Chief, reviews the Annual Budget, and makes recommendations to the Mayor and the City Council

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Honolulu Fire Commission

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The _______________ ensures that the Department is in compliance with agency policies and reviews complaints from the public

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Honolulu Fire Commission

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The Fire Chief and the Deputy Fire Chief direct the operation and administration of the Department through

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• executive leadership
• management
• strategic planning

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The Fire Chief and the Deputy Fire Chief direct the operation and administration of the Department and are responsible for carrying out the functions as mandated in the

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City Charter

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The Department's executive staff consists of

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• four Assistant Chiefs
• the Deputy Fire Chief
• the Fire Chief

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Under the direction of the Fire Chief and the Deputy Fire Chief, the four Assistant Chiefs direct the operations of

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• Administrative Services
• Planning and Development
• Support Services
• Fire Operations

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The Department is organized into ____ operational battalions

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five

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Four bureaus support the mission of the Department:

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• Fire Communication Center (FCC)
• Training and Research Bureau (TRB)
• Administrative Services Bureau (ASB)
• Fire Prevention Bureau (FPB)

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Under the direction of the ______________, the Community Relations Office (CRO) acts as the liaison between the community and the Department

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Deputy Fire Chief

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The CRO promotes

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• public awareness of Department activities
• assists with fire prevention and safety issues
• coordinates Departmental events
• assists with special requests from the public and Department members

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Vision Statement

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The Honolulu Fire Department will continuously strive to meet the changing needs of our community by providing a modern and technologically advanced Department. We will do this by maintaining a high level of readiness and by focusing on the professional development and training of all our personnel

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Mission Statement

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The mission of the Honolulu Fire Department is to respond to fires, emergency medical incidents, hazardous materials incidents, and rescues on land and sea to save lives, property, and the environment. We accomplish this mission by:
• Promoting safety and maintaining a well equipped, highly trained, and motivated force of professional fire fighters and rescue personnel
• Promoting fire prevention and other public safety education programs

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Motto

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Pride, Service, Dedication

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The bureau, section, or office responsible to maintain and revise the Disaster SOGs

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Planning and Development Office (PDO)

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The bureau, section, or office responsible to maintain and revise the Emergency Medical SOGs

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Support Services (SS)

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The bureau, section, or office responsible to maintain and revise the Equipment SOGs

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Support Services (SS)

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The bureau, section, or office responsible to maintain and revise the Fire Suppression SOGs

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Fire Operations (OPS)

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The bureau, section, or office responsible to maintain and revise the Incident Command SOGs

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Fire Operations (OPS)

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The bureau, section, or office responsible to maintain and revise the Watercraft SOGs

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Support Services (SS)

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The bureau, section, or office responsible to maintain and revise the Weapons of Mass Destruction SOGs

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Support Services (SS)

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The bureau, section, or office responsible to maintain and revise the Fireboat SOGs

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Fire Operations (OPS)

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The bureau, section, or office responsible to maintain and revise the Hazardous Materials SOGs

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Fire Operations (OPS)

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The bureau, section, or office responsible to maintain and revise the Helicopter SOGs

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Fire Operations (OPS)

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The bureau, section, or office responsible to maintain and revise the Technical Rescue SOGs

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Fire Operations (OPS)

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The bureau, section, or office responsible to maintain and revise the Records Manual

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Administrative Services Bureau (ASB)

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The bureau, section, or office responsible to maintain and revise the Rules and Regulations Governing the Honolulu Fire Department

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Administrative Services Bureau (ASB)

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The bureau, section, or office responsible to maintain and revise the Fire Communication Center Standard Operating Guidelines

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Support Services (SS)

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The bureau, section, or office responsible to maintain and revise the Company Inspection Program Manual

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Support Services (SS)

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The bureau, section, or office responsible to maintain and revise the Fire Prevention Bureau Standard Operating Guidelines

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Support Services (SS)

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The bureau, section, or office responsible to maintain and revise the Hazard Communication Program Manual

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Administrative Services Bureau (ASB)/Occupational Safety & Health Office (OSHO)

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The bureau, section, or office responsible to maintain and revise the Hearing Conservation Program Manual

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ASB/OSHO

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The bureau, section, or office responsible to maintain and revise the Hazardous Materials Emergency Response Program Manual

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ASB/OSHO

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The bureau, section, or office responsible to maintain and revise the Infectious Disease Exposure Control Plan

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ASB/OSHO

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The bureau, section, or office responsible to maintain and revise the Medical/Physical Fitness Program Manual

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ASB/OSHO

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The bureau, section, or office responsible to maintain and revise the Respiratory Protection Manual

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ASB/OSHO

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The bureau, section, or office responsible to maintain and revise the Safe Practices Diving Manual

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ASB/OSHO

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The bureau, section, or office responsible to maintain and revise the Accreditation Manual

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Planning and Development Office (PDO)

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The bureau, section, or office responsible to maintain and revise the Standards of Response Coverage Manual

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Planning and Development Office (PDO)

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The bureau, section, or office responsible to maintain and revise the Apparatus Operator

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Support Services (SS)

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The bureau, section, or office responsible to maintain and revise the Driver Training Program Manual

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Support Services (SS)

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The bureau, section, or office responsible to maintain and revise the Training Bureau Standard Operating Guidelines

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Support Services (SS)

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The bureau, section, or office responsible to maintain and revise the Training Manual, Appendix to the Essentials of Fire Fighting (IFSTA) Manual

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Support Services (SS)

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Every member of the Department shall be issued a printed copy of the Policy and Procedures manual from the

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Administrative Services Bureau (ASB)

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An electronic copy of this manual is located on the ______________________ and shall be used for viewing purposes only

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Department's Intranet website

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Company Commanders shall ensure that members do not use station printers to print copies of this manual from either the

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website or other electronic media

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Members can request one electronic copy of the Policy and Procedures manual _______ from the ASB by submitting a Form HFD-74 through channels

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annually

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Notification and distribution of a revision to the Policy and Procedures manual will be as follows:

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1. A Special Notice will be posted in the Daily Notices folder in the Server
2. Company Commanders shall schedule a meeting with their personnel to review the revisions identified in the Special Notice, document the review as a drill, and enter the information in the RMS training module
3. All members shall be responsible to make the appropriate changes in their personal manuals

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The SOGs shall be distributed only to

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station and bureau libraries

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Directed by an Assistant Chief, the Administrative Services Bureau provides executive assistance to

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the Fire Chief and the Deputy Fire Chief

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Directed by an Assistant Chief, the Administrative Services Bureau

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• administers the personnel management and safety and health programs for the entire Department
• initiates and coordinates the departmental budget development, review and control
• effects liaisons with City departments, government agencies, and private organizations
• plans, directs, and coordinates capital improvement programs, building and equipment maintenance and repair, property, and supply

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The Administrative Services Bureau also coordinates implementation of and improvements to

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departmental electronic processing equipment and systems/applications pertinent to public safety and fire fighting operations

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The ASB is organized into the following sections:

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1. Administrative Services Section
2. Personnel Section
3. Occupational Safety and Health Office
4. Information Technology Section

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Members of the Administrative Services Bureau shall work Monday through Friday ___________

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0745-1630

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The Administrative Services Section, directed by a Battalion Chief, oversees the

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• departmental budget/procurement process
• plans, directs, and coordinates capital improvement programs
• manages property inventory
• Mechanic Shop
• Radio Shop
• Storeroom

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The Personnel Section of the ASB provides

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administrative services for the entire Department

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The Personnel Section of the ASB effects

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liaisons with City departments, government agencies, and private organizations

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The Personnel Section of the ASB prepares

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regular and special reports

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The Personnel Section of the ASB plans, directs, and coordinates

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departmental services

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The Personnel Section of the ASB coordinates

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programs on personnel management and general administration

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The Occupational Safety and Health Office (OSHO), directed by a Battalion Chief, is responsible for

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developing, implementing, and maintaining programs that deal with safety and health issues

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OSHO tries to ensure a

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safe work environment and compliance with federal laws and national standards regarding the monitoring and follow-up of fire fighting personnel who are exposed to hazardous elements, contagious diseases, and unsafe work practices

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The Information Technology (IT) Section provides

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• Department IT planning
• annual IT budget forecasting
• computer system management
• recommendations for IT equipment and software acquisitions
• data network installation and maintenance
• software development
• computer troubleshooting
• general assistance with IT related topics

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For per diem compensation or reimbursement of expenses incurred while participating in a fact-finding or informational trip (convention, seminar, etc.) refer to the

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Travel Allowance and Meals Sections of the Collective Bargaining Agreement

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All sworn members are issued a copy of the Collective Bargaining Agreement (CBA) between the City and County of Honolulu and the

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Hawaii Fire Fighters Association (HFFA), Local 1463, IAFF, AFL-CIO

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FLSA

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Fair Labor Standards Act

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The FLSA is the federal law that ensures

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wages are paid for all hours worked and that all overtime (OT) hours are properly calculated and paid to employees

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Before any work duties are performed outside of an employee's established work schedule,

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the employee shall obtain authorization to perform such work

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Approval for OT may be granted by

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an Assistant Chief (AC) or higher rank level (refer to 1-01.03.401)

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Battalion Chiefs (BC) may approve the OT request if

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designated by their appropriate AC

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Fire Captains may approve overtime for

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late alarms (i.e., alarms that come in toward the end of a shift and extend beyond employees’ established work schedule) and related activities

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If circumstances prevent an employee from obtaining prior OT approval,

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the employee shall contact the AC (or the BC if designated by the AC) as soon as possible following the start of work duties in order to obtain authorization to continue to perform the work
Failure to obtain authorization in a timely manner shall result in disciplinary action

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Work-related duties performed during off-duty hours without the appropriate authorization will be compensated, however,

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the employee will be subject to disciplinary action for failure to follow required policies and procedures

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Work-related duties may include the following:

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• Exchanging verbal information at shift change
• Cleaning and maintaining personal protective equipment (PPE)
• Picking up, dropping off, or exchanging PPE or other work-related equipment from HFD facilities
• Performing preparatory work while off duty
• Loading or unloading equipment and cleaning HFD facilities, apparatuses, vehicles, or equipment
• Preparing or completing HFD-related reports
• Relocating from a home station to another station
• Transporting equipment or personnel
• Addressing the public while off duty
• Answering work-related phone calls and e-mails
• Attending HFD-required training
• Attending HFD-required annual physical, fitness for duty, and/or follow-up examinations
This is not an exhaustive list, as this policy covers all types of work performed by HFD employees

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Any fraction of an hour of OT worked shall be converted to the nearest

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15 minutes

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Actual period of OT worked less than 8 minutes equals how much reportable duration of OT

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None

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Actual period of OT worked between 8 and 22 minutes equals how much reportable duration of OT

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15 minutes of OT

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Actual period of OT worked between 23 and 37 minutes equals how much reportable duration of OT

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30 minutes of OT

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Actual period of OT worked between 38 and 52 minutes equals how much reportable duration of OT

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45 minutes of OT

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Actual period of OT worked between 53 and 60 minutes equals how much reportable duration of OT

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60 minutes (1 hour) of OT

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The reportable duration of OT for compensation purposes shall be reported in

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four equal increments of an hour

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15 minutes of OT should be reported as

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.25 hour

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30 minutes of OT should be reported as

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.50 hour

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45 minutes of OT should be reported as

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.75 hour

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60 minutes of OT should be reported as

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1.0 hour

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Should there be a conflict between any provision in the FLSA(OT) policy and a provision in the member's CBA,

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the latter shall prevail
For example, the applicable provision in the CBA, Civil Service Rule, or Mayor's Directive shall apply

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The Meal Reimbursement Account (MRA) procedures will provide guidance and clarification on the handling of the meal allowances, to ensure that the funds are

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managed properly, and to establish a system of accountability for the funds

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For further information on the Meal Reimbursement Account (MRA) refer to

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the Meals Section of the CBA

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The Department meal fund shall be administered by a bank approved by

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the Fire Chief

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No more than ___(single company stations) or ____ (multiple company stations) shall be kept in the Meal Reimbursement Account (MRA) account at the end of each calendar year (December 31). This shall be in addition to the amount of January's allotment, when January's allotment has already been deposited in the meal fund

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$50
$100

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Meals are administered on a “____________” basis, and the funds will be used for the purchase of meals for all personnel assigned to the scheduled work shift

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common mess

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Meal Reimbursement Account (MRA) checks shall not be made out to members in lieu of

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meals or to members who did not have the opportunity to consume a meal

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Meal Reimbursement Account (MRA) purchases are limited to

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• food items
• condiments
• sundry kitchen items such as aluminum foil and food wrap

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Any additional Meal Reimbursement Account (MRA) bank fees shall be the responsibility of

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the personnel

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Additional Meal Reimbursement Account (MRA) bank fees include, but are not limited to, items such as:

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• Additional checks
• Overdraft fees
• Additional statement fees

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The Department’s Meal Reimbursement Account (MRA) shall be used only for the Department’s MRA Program and for no other deposits or transactions except the transfer of funds authorized by

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the Assistant Chief of the ASB

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The Meal Reimbursement Account (MRA) funds are City funds and subject to

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City audits

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Members responsible for unauthorized Meal Reimbursement Account (MRA) transactions or unaccounted funds may be

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subject to disciplinary and/or legal action

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Meal Reimbursement Account (MRA) funds shall be deposited into the station accounts

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one month following the beginning of each quarter

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Meal Reimbursement Account (MRA) bank statements and canceled checks shall be sent to each station

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monthly by the bank

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Meal Reimbursement Account (MRA) canceled checks shall be kept for a period of

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three years and then destroyed

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Meal Reimbursement Account (MRA) cash register receipts issued by vendors shall be kept for a period of

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two years for City audit and then destroyed

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The amount of the meal allowance is based upon

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the assigned strength of each company in the station, multiplied by the negotiated allowance amount, multiplied by the number of work shifts in a quarter for each platoon

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Meal Reimbursement Account (MRA) check payments shall be made to vendors only, except when

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a transfer of funds is authorized by the Assistant Chief of the ASB

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Meal Reimbursement Account (MRA) checks shall not be made to

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“Cash” or to individual members

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When the Fund Custodian of a Meal Reimbursement Account (MRA) changes, the new Fund Custodian shall review the account and submit a Form HFD 24 listing discrepancies found

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review the account and submit a Form HFD 24 listing discrepancies found
A Form HFD 24 shall be completed even if no discrepancies are found

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If discrepancies are found in a Meal Reimbursement Account (MRA) , the supervising Battalion Chief shall initiate

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an investigation and take the necessary corrective actions

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The results of an investigation and the corrective actions relating to a Meal Reimbursement Account (MRA) discrepancy shall be submitted to

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the Assistant Chief of Fire Operations on a Form HFD-74

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The Fund Custodian of the Meal Reimbursement Account (MRA) has the responsibility of

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reconciling the checking account by listing all outstanding checks and deposits on the back of the monthly bank statement

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The Fund Custodian of the Meal Reimbursement Account (MRA) shall enter a statement on the back of the monthly bank statement, which states:

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“Checking account reconciled as of (date).”
A Fund Custodian’s signature block shall be printed under the statement and the Fund Custodian shall sign the statement

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The Fund Custodian of the Meal Reimbursement Account (MRA) shall prepare a monthly financial statement using the

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Monthly Expenditure Report (Form HFD-5B)
This report shall be posted on the station bulletin board and later attached to the Quarterly Expenditure Report
A copy shall be retained in the company files with the vendor receipts for a period of two (2) years

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The Fund Custodian of the Meal Reimbursement Account (MRA) shall prepare a quarterly financial statement using the

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Quarterly Expenditure Report (Form HFD-5C)
The Fund Custodian shall attach the quarter’s three Monthly Expenditure Reports to the Quarterly Expenditure Report

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The quarterly financial statement for the Meal Reimbursement Account (MRA) shall be posted on the station bulletin board for

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two work shifts before it is submitted to the Battalion Chief for review
A copy with the vendor receipts attached shall be kept in the company file for a period of two years

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The Battalion Chief shall prepare a Meal Reimbursement Account (MRA) quarterly verification using the

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Report of Financial Review (Form HFD-5D)

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The Battalion Chief Meal Reimbursement Account (MRA) quarterly verification includes

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comparing the monthly and quarterly reports with the bank statements and canceled checks

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After verification of the information and correction of any discrepancies, the Battalion Chief Meal Reimbursement Account (MRA) quarterly verification report shall be

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filed in the Battalion files

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Each Meal Reimbursement Account (MRA) shall have ____ (single company station) or ___ members (multiple company stations) sign the signature cards from the bank, one of which shall be a _________

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three
six
Fire Captain

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Fund Custodian responsibilities:

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• Managing the funds
• Disbursing the checks
• Reconciling the monthly bank statements
• Preparing and posting the Monthly Expenditure Report
(Form HFD-5B)
• Preparing the Quarterly Expenditure Report (Form HFD-5C)
• Maintaining the financial reports
• Safeguarding the unused checks

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The Meal Reimbursement Account (MRA) Fund Custodian shall contact the __________________ whenever a change in authorized signatures is required

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Administrative Services Bureau (ASB)

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Changes in Meal Reimbursement Account (MRA) authorized signatures may be due to

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• transfers
• promotions,
• special assignments
• retirements
• or any other personnel actions

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Whenever a change in Meal Reimbursement Account (MRA) authorized signatures is required, the Administrative Services Bureau (ASB) shall provide

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the proper forms and instructions to the station

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Change in Meal Reimbursement Account (MRA) authorized signatures completed forms shall be

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submitted through the ASB to the bank

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In multiple company stations, the Meal Reimbursement Account (MRA) Fund Custodian responsibilities may be rotated

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annually among the Fire Captains on the same platoon

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The Battalion Chief Meal Reimbursement Account (MRA) responsibilities includes

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Review station Form HFD-5Bs and Form HFD-5Cs, canceled checks, bank statements, and receipts to ensure:
• Accountability of funds
• Compliance with Departmental procedures
• Propriety of disbursements

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Any discrepancies found during the Battalion Chief Meal Reimbursement Account (MRA) quarterly review shall be

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presented to the Fund Custodian in writing on a Form HFD-5D

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The Fund Custodian shall have ____________ to correct any discrepancies found during the Battalion Chief Meal Reimbursement Account (MRA) quarterly review

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seven (7) days

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A Report of Financial Review (Form HFD-5D) shall be completed even if

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no discrepancies are found

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The Report of Financial Review (Form HFD-5D) will be filed with the applicable

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Forms HFD-5B and HFD-5C attached

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The _____________________ prescribe the conditions under which Department members shall be provided meal allowances

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Meals Section of the CBA

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When the conditions under which Department members shall be provided meal allowances exist for members,

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(1) the appropriate Chief Officer has the responsibility and authority to furnish the meal; or
(2) at the option of the members, authorize the purchase of the meal at a specified establishment or reimbursement to the members the cost of the meal or meal items not to exceed the agreed amount.

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Battalion Chiefs shall be aware of the agreement with the Hawaii Fire Fighters Association wherein it is the responsibility of the employer and the intent of the agreement to furnish the meals when such meals are due the members

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no matter what time it is.

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The Company Commander shall ______, __________, and _______ _____ ________ from his/her Battalion Chief to ensure that such meals are furnished accordingly.

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inform, coordinate, and receive prior approval

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Purchase of meals shall be documented by a Form

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HFD-5

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Form HFD-5 which serves as the invoice and which is routed through channels to the

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ASB.

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Where the meals are paid for by a Department employee and reimbursement is requested, a Form HFD-5 must be accompanied by

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one copy of the vendor's receipt signed by the vendor as paid in full.

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The AUD should electronically receive the completed weekly PTA entries no later than

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0900 hours on the following Monday.

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The payroll information will be electronically stored in the PTA system for

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three years.

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The qualifying period for the FND is between

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2000 and 0600 hours in the 24-hour work shift.

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it is required that each qualified FND event be documented properly in the

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“COMMENT SECTION.”

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The information that must be recorded in the “Comment Section” for the FND is as follows:

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1) The start and end time of the incident; and
2) The incident report (IR) number.

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All compensatory time, whether it is earned (CTP), taken (CTT), or selected in lieu of pay for overtime work, must be properly documented

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on the Form HFD-2

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two earning codes for TA of fire fighters

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“TAP” for 40-hour employees or “TAF” for 56-hour employees

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Department Code 100

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Emergency Overtime

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Department Code 110

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Voluntary Overtime

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Department Code 120

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Rank-for-Rank Overtime

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Department Code 130

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Training Overtime

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Department Code 140

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Special Assignment Overtime

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Department Code 150

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Other Overtime

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The “Comment Section” feature should be utilized to concisely describe the

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event/reason or duration of an event for the applicable earning code.

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Signed payroll voucher sheets shall be returned to the ASB no later than

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10 calendar days after each pay day.

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Pay warrants that are unclaimed __ calendar days after each payday shall be returned to the ASB with the payroll voucher sheets. These pay warrants shall be returned to the Department of Budget and Fiscal Services.

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10

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A Departmental form used to report changes in inventory status.

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Form HFD-67

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The ___ is responsible for the management and control of all equipment acquired with CDBG funds.

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ASB

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The ____________________ is responsible to monitor the status of all equipment purchased with CDBG funds.

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Property Inventory Clerk

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All equipment purchased with CDBG funds will be issued an agency identification number preceded by the letter

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“F” (e.g., F100856).

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All CDBG equipment sent to the Mechanic Shop for repair shall have its equipment identification number followed by ______ on the repair tag in addition to existing repair procedures.

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“CDBG”

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The Property Inventory Clerk will request the removal of CDBG items from the HFD inventory through the

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Assistant Chief of the ASB.

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The Deputies Club.

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The Deputies Club is a small group of 40 local business members whose mission is to assist the Honolulu Fire Department and the HPD.

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The 200 Club.

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The 200 Club is a group of 200 local business members whose mission is to assist the HFD and the HPD.

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HFD Scholarships offer financial aid to members who are students in an accredited institution who are working toward an undergraduate or graduate degree in fields related to the fire service such as

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fire science, business, management, and public administration.

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Selection of scholarship recipients shall be made by

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the Fire Chief and the Deputy Fire Chief.

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Scholarship applicants shall submit a letter, which shall include the applicant’s academic field and its applicability to the operations, management, and administration of the HFD, to

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the AC of Support Services.

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The following individuals are required to maintain a seven-day, 24-hour operational schedule and may respond to major emergencies or calls after normal working hours:

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1) Fire Chief
2) Deputy Fire Chief
3) AC of Fire Operations
4) Standby Fire Equipment Mechanic
5) Standby Fire Investigator
6) Public Information Officer

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Other members who are assigned Department vehicles may take the vehicle home but are not authorized to use it for personal business.

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1) ACs
2) Bureau Chiefs
3) Fire Radio Engineer
4) City Radio Technician
5) Fire Equipment Repair Supervisor
6) Community Relations Officer
7) Fire Investigators
8) Administrative Staff Captains

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An interview board is a panel of qualified personnel who have been randomly selected by ______________________ to conduct promotional interviews on behalf of the Fire Chief.

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the Assistant Chief of ASB

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Interview boards shall consist of the following for Fire Fighter IIs, Fire Fighter IIIs:

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1 Battalion Chief, 2 Captains

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Interview boards shall consist of the following for Captains:

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1 Assistant Chief, 2 Battalion Chiefs

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All candidates for promotion shall prepare and submit a resume addressed to

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Fire Chief one week prior to their interview.

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The resume shall include the following:

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rank, name, present duty assignment, previous ranks, and appointment dates.
It shall also list the candidate's qualifications, accomplishments, awards, recognitions, educational achievements, and other pertinent information.

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Personnel transferred or promoted to Fire Fighter III as a Fire Apparatus Trainer in the Driver Training Section shall serve a minimum of

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three years in the section.

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Personnel transferred or promoted to Fire Captain as a Fire Apparatus Training Officer in the Driver Training Section shall serve a minimum of

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three years in the section.

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Personnel transferred or promoted to Fire Fighter III (Emergency Medical Technician) in the Medical Section shall serve a minimum of

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three years in the section.

Front 182

Personnel transferred or promoted to Fire Captain (Emergency Medical Technician) in the Medical Section shall serve a minimum of

Back 182

three years in the section.

Front 183

Personnel transferred or promoted to Fire Fighter III as a Fireboat Pilot or as a Fireboat Engineer shall serve a minimum of

Back 183

three years in the section.

Front 184

Personnel transferred or promoted to Fire Fighter II, Fire Fighter III, or Fire Captain in Rescue or Hazmat units shall serve a minimum of

Back 184

two years.

Front 185

Transfers to Specialized Units: Hazmat, Rescue, Fireboat Engineer, and Pilot Positions

Back 185

1) For all positions, personnel shall meet minimum Department requirements and submit a resume to their respective Assistant Chief.
2) When more than one person applies for a vacant position, an Interview Board shall be convened and all candidates shall be interviewed.

Front 186

Rotation should occur when a BC reaches a

Back 186

three-year service limit in a given assignment.

Front 187

Position descriptions shall be maintained by the

Back 187

ASB.

Front 188

Members shall provide a current phone number and mailing address to

Back 188

the ASB and to their Company Commander.

Front 189

An employee shall utilize the __________________________________ to update his/her mailing address and/or phone number.

Back 189

City’s electronic form system (EFORM)

Front 190

Article XI of the City Charter requires that certain members fill out and submit a Form

Back 190

CC 8 (Disclosure of Interest).

Front 191

Promoted members with outside interests must submit form CC 8 (Disclosure of Interest) within

Back 191

5 days of promotion regardless of whether it had been submitted by the member prior to promotion .

Front 192

Any member who is notified of the death of an active or retired member of the Department shall

Back 192

notify through channels the Assistant Chief of Administrative Services and provide the date, time, place and cause of death if known.

Front 193

Any member who is notified of the death of any of a member's immediate family (spouse, father, mother, sisters, brothers, children), shall immediately notify

Back 193

the ASB.

Front 194

Serious illnesses and injuries that result in the hospitalization of a member, whether they occur on or off duty, shall be immediately reported to the appropriate

Back 194

Company Commander or Battalion Chief, who shall notify the Fire Chief or Deputy Fire Chief via the ASB.

Front 195

If a member needs to extend a previous authorized absence, he/she shall submit a new Physician’s Certificate to his/her Battalion Chief within

Back 195

five (5) calendar days from the last authorized day of absence.

Front 196

If a member fails to submit a Physician’s Certificate within five (5) calendar days from the last authorized day of absence, in lieu of Sick Leave,

Back 196

he/she shall be placed on Vacation Leave or Leave Without Pay (if no vacation is available) for any workday or work-shift that falls within the five-day grace period and then on unauthorized leave of absence (Leave Without Pay) thereafter.

Front 197

Before a scheduled work shift __________________ and before taking sick leave, the member shall notify his/her Bureau Head or Battalion Chief, who shall notify the Company Commander.

Back 197

(0700 hours or earlier)

Front 198

Members who fail to keep their licenses and/or certifications current for reasons such as, extended Accidental Leave, Sick Leave, Military Leave, and Leave Without Pay shall request authorization to return to duty through the

Back 198

Battalion Chief of the Safety and Health Office prior to returning from an extended leave.

Front 199

The Safety and Health Officer shall make arrangements to provide recertification for the member and the Department shall assign the member to

Back 199

the Training and Research Bureau for the duration of the training.

Front 200

All uniformed personnel below the rank of Fire Captain are also required to annually meet the driver training requirements and to be

Back 200

City certified.

Front 201

Completion of the annual medical evaluation and possession of a valid Medical Examiner's Certificate are required of all

Back 201

Category A or B license members.

Front 202

If a member’s state of Hawaii driver’s license is revoked for any reason, the member shall comply with the following:

Back 202

1) Notify his/her supervisor immediately of the revocation of license.
2) The supervisor shall verbally notify the Fire Chief and the Apparatus Operation section (AOS) as soon as possible through channels by the end of the next working day or shift, as applicable. The supervisor shall immediately submit an HFD 074 form through channels from the involved member to the Fire Chief.
3) The member shall report to the AOS at 0800 hours the next working day or shift, as applicable, with all available documents.
4) The member shall keep the AOS apprised of further developments through proper channels.
5) The AOS shall make copies of all documents, record statements, and submit a report to the Fire Chief regarding the status of the member.
6) The member may remain on duty if a valid temporary license/permit or conditional permit is in his/her possession.

Front 203

Revocation of license for a period not exceeding one year shall result in the member being placed on

Back 203

Leave Without Pay (LWOP) status from the Department.

Front 204

Revocation of license for a period of more than one year shall result in the individual being

Back 204

terminated from the Department.

Front 205

A member arrested for DUI shall notify his/her immediate supervisor on

Back 205

the next working day or shift, as applicable. The supervisor shall verbally notify the Fire Chief and the AOS as soon as possible through channels by the end of the next working day or shift, as applicable. The supervisor shall immediately submit an HFD 074 form through channels from the member to the Fire Chief.

Front 206

If a member successfully obtains a temporary license and/or a conditional driving permit (to drive to and from work and within the scope of the member’s duties),

Back 206

the member may be allowed to return to work.

Front 207

An AHA BLS Healthcare Provider Certification is a requirement of

Back 207

the Department's Medical Director
National Department of Transportation
the National Registry (NR) of Emergency Medical Technicians
the Hawaii State Department of Health

Front 208

All uniformed personnel below the rank of ___________ shall maintain an AHA BLS Healthcare Provider Certification or higher.

Back 208

Fire Captain

Front 209

All Fire Captains shall maintain an AHA BLS __________ certification.

Back 209

instructor

Front 210

The BLS Healthcare Provider initial certification is an eight-hour course given exclusively to

Back 210

recruits during recruit training.

Front 211

The BLS Healthcare Provider recertification shall be completed in a minimum of

Back 211

3.5 hours and within two years of initial certification or from the last recertification.

Front 212

When a fire fighter’s provider certification is within _____ ______ of expiration, he/she shall notify his/her supervisor.

Back 212

three months

Front 213

When a fire fighter’s or Fire Captain’s BLS Healthcare instructor certification is within _____ ______ of expiration, he/she shall notify his/her Company Officer or Battalion Chief.

Back 213

three months

Front 214

Responsibilities of a BLS instructor are to:

Back 214

a) Maintain the highest quality of BLS provider education within the HFD.
b) Create the course roster for any provider class taught and forward that course roster to the Medical Section.
c) Administer all required lessons and tests.
d) Make all RMS entries for classes taught.
e) Adhere to all AHA requirements for BLS instructors, including participation in all required AHA updates.

Front 215

Each ________ shall maintain one BLS Provider’s Manual.

Back 215

company

Front 216

Each _______ shall maintain one BLS Instructor’s Manual.

Back 216

station

Front 217

Members must personally report to the Property Inventory Clerk if locks are

Back 217

lost or combinations are forgotten.

Front 218

Any member losing uniform accessories provided by the Department shall report the loss on a

Back 218

Form HFD-74 submitted through channels, giving full particulars.

Front 219

If chest badges are lost or stolen,

Back 219

a police report shall accompany the Form HFD-74.

Front 220

All lost or damaged artificial limbs, aids and appliances shall be reported on a

Back 220

Form DF 85 (Request for Reimbursement for Personal Items Damaged or Lost).

Front 221

Members who terminate their services with the Department shall submit a

Back 221

Form HFD 12, Certificate of Clearance.

Front 222

IDs shall be issued by the

Back 222

OSHO.

Front 223

Members shall renew their ID every

Back 223

five years or when an ID is lost, stolen, damaged, or when a member changes his/her name or is promoted to the rank of Battalion Chief or higher.

Front 224

Upon termination of employment, members shall turn in their ID to the ______ Clerk for filing in their personnel file.

Back 224

OSHO

Front 225

Commendation Request Worksheet can be retrieved from the _________________ Distribution file under Station Distribution on the Department's computer server.

Back 225

Community Relations Office (CRO)

Front 226

The Department's Awards Program includes the following:

Back 226

Gold Medal of Valor
Silver Medal of Valor
Bronze Medal of Valor
Civilian Medal of Valor
Letter of Commendation

Front 227

Hair shall not extend lower than

Back 227

one inch above the eyebrows.

Front 228

Hair may touch the ear, but shall not cover more than

Back 228

the upper one-fourth inch of the ear.

Front 229

Hair may touch, but not extend over

Back 229

the shirt collar while standing.

Front 230

Sideburns shall be neat, but shall not be bushy or extend below

Back 230

the lowest point of the ear.

Front 231

Mustaches shall not extend

Back 231

over the upper lip and beyond the junction of the upper and lower lip.

Front 232

Wearing lei or other ornaments as part of official ceremonies or functions is

Back 232

permitted.

Front 233

Uniforms shall consist of

Back 233

shirt, pants, belt, jacket (optional), shoes, socks, cap and cap badge, chest badge, nameplate or embroidered name, and shoulder patches.

Front 234

When a uniform is damaged or destroyed in the performance of duty, it shall be turned in to the ___________ for condemnation evaluation.

Back 234

Storekeeper

Front 235

When a uniform is damaged or destroyed in the performance of duty, it shall be turned in to the ___________ for condemnation evaluation.

Back 235

Storekeeper

Front 236

The condemnation slip with an explanation on a HFD Form-74 and a Form ______ shall be forwarded through channels upon replacement of the uniform items.

Back 236

DF-61

Front 237

The condemnation slip with an explanation on a HFD Form-74 and a Form ______ shall be forwarded through channels upon replacement of the uniform items.

Back 237

DF-61

Front 238

Employee Uniform Allowance Claim

Back 238

Form DF 61

Front 239

Members seeking employee uniform allowance claims within the twelve-month period following their anniversary date shall submit to the ASB

Back 239

four (4) copies of Form DF 61 along with an itemized receipt bearing the name of the uniform vendor, date of sale, quantity of items, description of items, purchase price and signature of the member.

Front 240

Employee Uniform Allowance Claim

Back 240

Form DF 61

Front 241

Members seeking employee uniform allowance claims within the twelve-month period following their anniversary date shall submit to the ASB

Back 241

four (4) copies of Form DF 61 along with an itemized receipt bearing the name of the uniform vendor, date of sale, quantity of items, description of items, purchase price and signature of the member.

Front 242

Pants shall be not less than 1 ½" and not more than 2 ¾" from the ground at the

Back 242

back of the cuff.

Front 243

Pants shall be not less than 1 ½" and not more than 2 ¾" from the ground at the

Back 243

back of the cuff.

Front 244

are permitted to wear coveralls during the performance of their duties.

Back 244

Helicopter Pilots, Driver Trainers, Water Safety Instructors, FPB Inspectors and Investigators, and Mechanic and Radio Shop personnel

Front 245

Newly appointed and newly promoted members shall obtain proper uniforms within ___ days after notification of their appointment or notification.

Back 245

15

Front 246

Members may wear the uniform t-shirt instead of the uniform shirt:

Back 246

1. While in quarters.
2. While at drills or water safety classes or at the scene of an ocean or mountain incident.
3. As an undershirt while wearing authorized protective clothing, such as turnout jackets, brush jackets, or hazardous materials protective suits.
4. If they are assigned to the TRB and they are conducting drills.
5. If they are assigned to the FCC except during the FCC’s normal working hours Monday through Friday from 0745 to 1630.

Front 247

Collective Bargaining Agreement (CBA) Leaves

Back 247

1. Accidental Injury
2. Death in the Family
3. Jury or Witness Duty
4. Leaves of Absence
5. Sick Leaves
6. Vacations

Front 248

Memorandum of Agreement (MOA) Leaves

Back 248

1. Military Leave
2. Sabbatical Leave
3. Other Leaves of Absence including;

Front 249

All leave requests need to be submitted on the
Form

Back 249

DF-88/HFD, Application for Leave of Absence.

Front 250

All supervisors shall submit a list of personnel names and date of vacation to their Chief Officers by

Back 250

December 1 of each year on a Form HFD-74.

Front 251

The minimum vacation leave that shall be granted is

Back 251

one hour.

Front 252

Details of employee misconduct, the disciplinary action, including counselings, shall not be

Back 252

journalized in station or bureau journals.

Front 253

Depending on the status of the member, evaluations are completed on a

Back 253

monthly, three-month, six-month, or annual basis.

Front 254

Grievances arising within the Department shall be handled according to the provisions of the

Back 254

CBA.

Front 255

Grievances not covered by the CBA shall be handled by grievance procedures in the

Back 255

Civil Service Rules and Regulations.

Front 256

Personnel arrested on a felony offense as defined under Hawaii Revised
Statutes Section 701-107 ("felony charge") shall verbally notify the Office of the Fire Chief or his/her Assistant Chief and submit an HFD 074 form directly to the Fire Chief advising of the arrest and felony charge within

Back 256

48 hours of being arrested or on the next work shift, whichever is sooner.

Front 257

Personnel convicted of a felony charge shall verbally notify the Office of the Fire Chief or his/her Assistant Chief and submit an HFD 074 form directly to the Fire Chief advising of the conviction within

Back 257

24 hours of being convicted or as soon thereafter as practicable.

Front 258

A copy of the City's Workplace Violence Prevention Policy shall be

Back 258

posted on all worksite bulletin boards.

Front 259

Examples of conduct that can be considered “acts or threats of violence” are listed in

Back 259

Section III of the City’s Workplace Violence Prevention Policy.

Front 260

HFD employees who feel they were subjected to or witnessed an act or threat of violence shall immediately report the incident via channels to

Back 260

the Fire Chief.

Front 261

To the extent it can be disclosed, information regarding the reported act or threat of violence shall be recorded in

Back 261

the company journal.

Front 262

The _____________ of the affected section shall inform affected personnel via channels of the reported act or threat of violence and the actions taken regarding the incident.

Back 262

Assistant Chief (AC)

Front 263

If additional law enforcement assistance is required, the _________________or designee shall contact the Honolulu Police Department.

Back 263

Deputy Fire Chief

Front 264

If legal assistance is required, the Deputy Fire Chief or designee shall contact the

Back 264

Department of the Corporation Counsel.

Front 265

Sexual harassment and harassment based on other protected statuses is considered a form of

Back 265

discrimination.

Front 266

All visitors or Chief Officers, as they enter the station, shall be courteously approached by

Back 266

the Company Commander or member on floor watch to ascertain their business.

Front 267

Visitors shall be limited to

Back 267

the office and apparatus floor.

Front 268

Entrance to quarters for the purpose of soliciting is not permitted except as approved by

Back 268

the Fire Chief.

Front 269

Master keys that open station key boxes and the elevator key boxes are assigned to

Back 269

all companies.

Front 270

City Ordinance (93 24) and Mayor's Directive (93 2) prohibit

Back 270

smoking within any Department facility.

Front 271

Members answering calls on the main phones shall give the name of their

Back 271

station, rank, and last name, in that order.

Front 272

Any trouble with the main phones shall be reported immediately to

Back 272

the FCC by the Company Commander.

Front 273

For trouble on the FCC's direct lines, the FCC shall notify the

Back 273

E911 supervisor.

Front 274

Private lines are the responsibility of

Back 274

station personnel.

Front 275

If the private phone number in a station is changed,

Back 275

a Form HFD-74 noting the change and the new number shall be submitted to the ASB.

Front 276

Requests for multiple TV usage and cable TV installation shall be

Back 276

submitted to the ASB on a Form HFD-74.

Front 277

Beds shall be properly made

Back 277

from 0630 to 1900 hours.

Front 278

Mattresses shall be turned over

Back 278

weekly but shall not be folded.

Front 279

Station smoke detector batteries shall be replaced

Back 279

annually.

Front 280

The minimum order for fuel is

Back 280

400 gallons

Front 281

To verify the amount of fuel delivered, fuel level readings shall be taken

Back 281

before and after any delivery of fuel.

Front 282

If you are unable to take a dipstick reading, verify the delivered quantity by

Back 282

referring to the delivery receipt, which will display a beginning and ending stick reading taken by the vendor.

Front 283

If two volumes of fuel are given on the delivery receipt, one labeled “net” and the other “gross,” use the

Back 283

net volume as the amount of the product delivered.

Front 284

Additional diesel treatment can be obtained from

Back 284

the Mechanic Shop through the Battalion Chiefs of Fire Operations.

Front 285

Issuing fuel and oil shall be recorded on a

Back 285

Form HFD-10, Gas/Diesel Fuel Slip.

Front 286

When non-HFD vehicles request fuel or oil,

Back 286

verify their legitimacy with the list approved by the Fire Chief.

Front 287

Unleaded fuel Dispensing nozzle tips shall not be more than

Back 287

.840 inch in diameter (nominal 13/16 inch).

Front 288

Apparatuses with diesel engines shall use _________________________ Lubricating oil.

Back 288

SAE 40 API service classification CE, CD/SG

Front 289

Auxiliary vehicles shall use _________________________ Lubricating oil.

Back 289

SAE 15W/40 with CE or CD/SG classification

Front 290

Small equipment with two cycle engines, such as chain saws, rescue tools, and pumps, shall use two-cycle oil at a ratio of

Back 290

50:1 to each gallon of gasoline.

Front 291

Company Commanders at stations equipped with LPG tanks shall request replacement tanks from the ASB when

Back 291

the switching of cylinders occurs or when the dial reaches 30% of its capacity.

Front 292

The following are procedures for leak detection, inventory monitoring, and the reporting of problems and discrepancies for all fuel storage tanks, whether they are underground storage tanks (UST) or aboveground storage tanks (AST). The procedures include:

Back 292

Electronic Veeder Root Monitoring
Manual Gauging for the Detection of Leaks
Manual Gauging of Inventory
Manual Gauging of Water Level in the Tank

Front 293

Each station shall have the following Fuel Storage Tanks manual-monitoring equipment and supplies:

Back 293

1) A fuel gauge stick
2) A tank specific chart to convert the liquid in a tank from inches to gallons
3) Fuel-indicating paste (for unleaded fuel) and water-finding paste

Front 294

Contact the ____ Captain for assistance in obtaining the proper Fuel Storage Tanks manual-monitoring equipment and supplies.

Back 294

ASB

Front 295

The Electronic Veeder Root Monitoring System automatically conducts the following tests:

Back 295

detection of leaks, inventory control, and gauging the water level in the tank.

Front 296

All air conditioning units will be set to a room temperature of

Back 296

75 degrees by the Department of Design and Construction.

Front 297

Limit the watering of station lawns and plants to

Back 297

Sundays, Wednesdays, and Fridays between the hours of 1800 to 2000 unless otherwise directed by the Board of Water Supply.

Front 298

To submit a routine repair request:

Back 298

Access the City’s electronic forms (EFORMS)

Front 299

Submit emergency repair requests as follows:

Back 299

During the hours of 0745 to 1500, station supervisors shall notify the ASB
During the hours of 1500 to 0745, station supervisors shall notify their respective Battalion Chief

Front 300

In the event that damages are the result of an accident involving private vehicles, the station supervisor shall

Back 300

immediately inform the ASB and the Honolulu Police Department and submit a Form 74 with specific details.

Front 301

Roof drains are inspected and cleaned on

Back 301

the first general maintenance day of each calendar month.

Front 302

No members will make any alteration or installation in quarters without the permission of

Back 302

the Fire Chief.

Front 303

Whenever fuel or equipment is delivered to stations or bureaus,

Back 303

one copy of the delivery tag must be acquired, signed, and dated by the person receiving the commodity, followed immediately by a phone notification to the Accounts Clerk at the ASB.

Front 304

Rechargeable batteries shall be sent to

Back 304

to the Mechanic or Radio Shop as follows:
Vehicle batteries - Mechanic Shop
Small equipment batteries for hand lights and battery-powered tools - Mechanic Shop
Pack radio batteries and other batteries not identified above - Radio Shop

Front 305

The Fire Chief shall hold monthly

Back 305

Department Staff meetings.

Front 306

Battalion Staff meetings shall be held

Back 306

no later than two weeks after the Department Staff meetings.

Front 307

Department Staff meeting reports from each bureau or section shall be submitted to

Back 307

Planning and Development (P&D) for printing and distribution.

Front 308

National Fire Incident Reporting System (NFIRS) reports:

Back 308

• Create a permanent record of each incident.
• Develop a database for the analysis of the community’s demand for fire and emergency medical services.
• Provide uniform data to the State Program Manager and the United States Fire Administration (USFA) concerning the Department’s emergency response activity.
• Utilize an electronic process to accomplish the preparation, submission, review, and storage of these records.

Front 309

Significant Incident:

Back 309

Fire incidents involving
• deaths
• extended searches (four or more days), or
• incidents with dollar losses of $100,000 or greater.

Front 310

Communications from the City or Department affecting employees shall be posted on the official employee bulletin board. All other communications must be approved for posting by

Back 310

the Fire Chief.

Front 311

The ____ identifies the bulletin board privileges of the various unions.

Back 311

CBA

Front 312

Communications shall be posted at least ___ days and then removed and kept on file until their usefulness is past.

Back 312

30

Front 313

ISWC 1

Back 313

Industrial Injury/Illness Report

Front 314

Form 9

Back 314

Company Pre fire Planning of Buildings

Front 315

Form 11

Back 315

Monthly Fuel Report

Front 316

Form 15

Back 316

Notice of Fire Hazard

Front 317

Form 16

Back 317

Fire Inspection Report

Front 318

Form 17

Back 318

Dwelling Inspection

Front 319

Form 21

Back 319

Daily Apparatus Report

Front 320

Form 21A

Back 320

Auxiliary Apparatus Report

Front 321

Form 21R

Back 321

Relief Apparatus Checklist

Front 322

Form 22

Back 322

Receipt for Loan of HFD Equipment

Front 323

Form 24

Back 323

Inventory Inspection Report

Front 324

Form 25

Back 324

Assignment of Relief Apparatus

Front 325

Form 32

Back 325

Request for Supplies

Front 326

Form 32A

Back 326

Request for Office Supplies

Front 327

Form 33

Back 327

BC’s Report of Inspection

Front 328

Form 35A

Back 328

Breathing Apparatus Inspection
5 years

Front 329

Form 36

Back 329

Annual Hose Test Report

Front 330

Form 67

Back 330

Inventory Change Report
New Printout

Front 331

Form 74

Back 331

HFD Standard Memorandum
Until usefulness is past

Front 332

Forms 75/76

Back 332

Budget/Repair Maintenance Request
1 year

Front 333

Form 89

Back 333

Waiver of Liability
3 years

Front 334

Form CS S2

Back 334

Vehicle Accident Investigation
1 year

Front 335

Forms OSHA 300 and 300A

Back 335

Log/Summary of Occupational Injuries/Illnesses
5 years

Front 336

Forms 10

Back 336

Gas/Diesel Fuel Slip

Front 337

Forms 10A

Back 337

Fuel Slip Transmittal Form

Front 338

Forms 11

Back 338

Consumption of Fuel and Oil

Front 339

Forms 12

Back 339

Termination of Services, Clearance for Financial Obligations, Safety Equipment and Personal Supplies

Front 340

Form 18

Back 340

Intra Departmental Memorandum

Front 341

Form 21B

Back 341

Daily Boat Maintenance Report

Front 342

Form 21M

Back 342

Auxiliary Vehicle Usage Report

Front 343

Form 21P

Back 343

Trailer Pump Maintenance/Battery Record

Front 344

Form 28

Back 344

Daily Personnel Report

Front 345

Form 49

Back 345

Return to Duty from Illness/Injury Leave

Front 346

Form 74A

Back 346

Intradepartmental Proposal Form

Front 347

Form 74B

Back 347

Intradepartmental Proposal Follow-Up Form

Front 348

Form PER-EPS-2

Back 348

Notification of Address Change for City & County Employees

Front 349

Requests for copies of Department records or reports considered to be public records shall be processed by

Back 349

the ASB

Front 350

The public may extract information from Department public records during working hours at no

Back 350

cost

Front 351

Access to the individual personnel record files shall be limited to

Back 351

to the Fire Chief, Deputy Fire Chief, Assistant Chiefs, the staff members of the ASB who are assigned to maintain the individual personnel record files, and the subject employee of the record file.

Front 352

Employees may examine their own record file, obtain copies of materials therein, and insert comments according to the terms of

Back 352

the CBA.

Front 353

and emergency phone calls to the FCC and transmissions on the Department's radio system are automatically recorded at the FCC and are kept for

Back 353

30 days.

Front 354

Preserved recordings shall be kept for

Back 354

two years.

Front 355

E-mail correspondence between the Union and the HFD is restricted to

Back 355

the HFD Executive Staff.

Front 356

The summary (OSHA Form 300A) shall be posted _________ on bulletin boards as directed.

Back 356

annually

Front 357

submittal of the duplicate Form 300 by

Back 357

February 1 of each year.

Front 358

The Log and Summary of Occupational Injuries and Illnesses (OSHA Form 300 and Form 300A) shall be kept on file for

Back 358

five years.

Front 359

Medical Forms - Green form

Back 359

cleared for full fire suppression duty.

Front 360

Medical Forms - Yellow form

Back 360

medical evaluation is incomplete.
30 days to meet the requirements.

Front 361

Medical Forms - Pink form

Back 361

failed the medical evaluation or failed to comply with the City Physician’s instructions on the yellow form.
If the condition has not been corrected prior to the next annual medical evaluation, the member will be issued a gray form.

Front 362

Medical Forms - Gray form

Back 362

identify the work limitations for a member that has been permanently medically disqualified on a pink form.

Front 363

Any illness or injury that occurs on duty shall be immediately reported to the member's supervisor and through the chain of command to

Back 363

the Assistant Chief of ASB.

Front 364

A Form DF 88/HFD, Application for Leave of Absence shall be submitted in triplicate within

Back 364

5 days from returning to duty.

Front 365

Physician Certificate - Members need to attach this certificate to the Form DF-88/HFD if they were absent: For all 40-hours personnel -

Back 365

five (5) or more consecutive calendar days.

Front 366

Members need to attach this certificate to the Form DF-88/HFD if they were absent: 56-hours personnel -

Back 366

two (2) or more consecutive working shifts and/or five (5) or more consecutive calendar days.

Front 367

Form HFD-49 - Member needs to attach this completed form to the Form DF-88/HFD if they were absent:40-hours personnel -

Back 367

ten (10) or more consecutive working days.

Front 368

Form HFD-49 - Member needs to attach this completed form to the Form DF-88/HFD if they were absent:For 40-hours FCC personnel -

Back 368

four (4) or more consecutive work shifts.

Front 369

Form HFD-49 - Member needs to attach this completed form to the Form DF-88/HFD if they were absent: For 56-hours personnel -

Back 369

five (5) or more consecutive work shifts.

Front 370

Before settling third party liability cases resulting from an accidental injury, employees shall notify

Back 370

the Department of Human Resources, Workers' Compensation Division, and the City's Department of the Corporation Counsel.

Front 371

A HSD medical evaluation may be requested by any supervisor for a member routinely reporting for duty if there is any doubt of the member's health or ability to perform required duties. The request for a medical evaluation shall be made through channels to

Back 371

Assistant Chief of the ASB.

Front 372

Members who have been on Accidental Injury Leave and are requesting a limited duty assignment shall immediately contact

Back 372

the ASB Personnel Section

Front 373

Members who have been on Sick Leave and are requesting a limited duty assignment shall submit their requests on a Form HFD-74 to

Back 373

the Fire Chief.

Front 374

The Fire Chief may authorize a limited duty assignment based on the following criteria:

Back 374

1. Physician's clearance.
2. Work performance.

Front 375

Physical fitness uniforms should include:

Back 375

Authorized Department T-shirt
Authorized Department shorts
Running or walking shoes

Front 376

Personnel assigned to Fire Operations (56-hour workweek schedule) shall conduct their physical fitness activity periods after

Back 376

1600 hours, as the company schedule allows.

Front 377

Physical fitness activities shall be performed as

Back 377

a company at the station or within the company’s first-in area.

Front 378

Bureau Personnel Supervisors may schedule Physical fitness activities

Back 378

three, one-hour physical fitness periods per week for each of their personnel.

Front 379

Injuries sustained by on-duty employees while engaged in physical fitness activities that are not associated with the Department's Physical Fitness and Wellness Program are covered by

Back 379

Workers' Compensation.

Front 380

On duty physical fitness injuries shall be reported by the Company Commander on the

Back 380

DHR-ISWC-1 form and recorded on the OSHA Form 300.

Front 381

If the On duty physical fitness injury occurred during a team activity,

Back 381

participants’ names shall be included.

Front 382

Previous physical fitness injuries suffered by the member within the previous

Back 382

12-month period shall also be reported.

Front 383

Exercising Conditions

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wet conditions is prohibited
prohibited if lighting conditions are inadequate
obstaclesbe completely cleared
Indoor areas clear of hazards

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warm-up periods are recommended before performing fitness activities

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Five-minute

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Suggested warm-up exercise

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Walking or calisthenics
Performing a specific activity at a lower intensity
Easy upper, mid, and lower body stretching activities

Front 386

Aerobic activities should be a minimum of

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20 continuous minutes, three to five times per week.

Front 387

Exercise should be at a low to moderate pace. This will allow you to achieve and maintain

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60 70% of your Maximum Heart Rate (MHR).

Front 388

Your Maximum Heart Rate (MHR) equals

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220 minus your age.

Front 389

Proper nutrition, including ___________________________________________________ is important to increase energy levels while performing physical activity.

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high-complex carbohydrates, low fat, and four to eight ounces of protein,

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Cooling Down

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lowering the intensity of the exercise
Perform stretching activities
Properly rehydrate

Front 391

Basic CISM Program Elements

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Demobilization: Intervention of a short duration that is initiated at the scene of a large or extended incident.
Defusing: Short, less formal intervention that is initiated within 8 to 12 hours of an incident.
Debriefing: Structured intervention that is initiated within 48 to 72 hours of an incident.
Management Support: Intervention for Chief Officers.
Peer Support: Individualized FF support.

Front 392

Any _________ may request an organized CISM response, although it is usually initiated through an IC.

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member

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A CISM response commences when

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an IC calls the FCC and initiates a request.

Front 394

Any CISM response that utilizes a mental health professional from the EAP requires verbal approval from

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the SS AC via the FCC.

Front 395

The Department's ____________________ office is responsible for coordinating the participation of the Department in the funeral services of a current or retired member.

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Community Relations

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The ____ shall keep the names and phone numbers of the Department's Chaplains of varied denominations and will provide them to members upon request.

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FCC

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Department Assistance Team:

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Personnel designated to coordinate assistance that the immediate family may require after the funeral, such as yard work or household needs.

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Family Liaison Officer:

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Personnel and/or family member designated by the Notification Officer to coordinate logistical service to the immediate family.

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Hospital Liaison Officer:

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This is the Assistant Chief (AC) of the ASB or his designee

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LODD:

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The death of an HFD fire fighter while on duty or undergoing medical treatment for any injury or disease resulting from such duty.

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LODD Notification Team:

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The Fire Chief and/or Deputy Chief or their designee and one other Chief Officer and/or a known close associate of the deceased or injured.

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LODD Response Team:

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The primary members are the AC of Fire Operations, BC of the OSHO, and PIO.