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68 Cards in this Set

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  • Back
May simplified acquisition procedures be used to acquire personal services?
Yes, if agency has specific statutory authority
Who is considered a contracting officer?
Any person obligating the government using simplified acquisition procedures.
BPA's are established by whom?
Shore contracting activities
Are GSA schedules a required source of supply
No, optional
When placing orders under federal supply schedules (FSS) does competition need to be done?
No
All oral orders must be confirmed in writing within what number of days?
10
May the person responsible for originating or approving purchase requests be appointed imprest fund cashier
No
Imprest fund authorization, establishment, appointment, revision and revocation letters shall be retained for a period not less than how many years?
5 years after fund disestablished or appointee ceases to serve
What does Defense Federal Acquisition Regulation Supplement (DFARS) provide?
Procurement policy by implementing and supplementing the FAR
What is the dollar amount (threshold) for micro-purchases?
$2500.00
The Federal Acquisition Regulations (FAR) provides procurement policy to whom?
All executive agency components.
What does DFARS stand for?
Defense Federal Acquisition Regulation Supplement.
Define not-procurement official.
Any contracting officer whose authority is limited to micro-purchases threshold ($2500) and total annual purchases are limited to $20,000.00 in a 12-month period
What is the Simplified Acquisition Threshold?
$100,000
What is the Simplified Acquisition Threshold outside U.S. during contingency operations?
$200.000
What is the exception to the Simplified Acquisition Threshold?
$50,000 threshold unless contracting office has FACNET certification.
Define "Purchase Order".
A written offer by ships contracting officer to buy supplies or services.
What is the SF 1165?
Receipt for cash - subvoucher
Who gives ships the authorization to use the Government wide commercial purchase card (GCPC) and in what format?
TYCOM in writing.
TYCOM's may authorize a ship to have an imprest fund of any amount not exceeding what dollar amount during overseas deployment in support of presidentially declared contingencies?
$5000.00
The maximum authorized amount of cash in an imprest fund normally will not exceed what dollar amount?
$1000.00
May the Disbursing officer be appointed imprest fund cashier?
No
Imprest fund cash advances will be accounted for daily, however, cash advances may not remain outstanding for how many number of days?
Seven (7).
Imprest fund inspections are done how frequently?
At least quarterly.
Who appoints the imprest fund cashier in writing?
CO or SUPPO if designated.
Outstanding imprest fund transactions should be cleared by what maximum number of days?
30 days.
What is the Navsup form 1321?
Navy C.O.D. Order (4270)
What form is used as the Interim receipt for cash?
SF 1165
What is the fine for committing fraud against the government?
$10,000 or 5 years imprisonment or both.
Can the imprest fund be used / not be used for the following list?
A: Payment of salaries?
B: Buying money orders for one time purchase of books, periodicals?
C: Paying for postage stamps?
D: Transportation passes?
E: Cashing checks or money orders?
F: payments for purchases from contractors or agents who are military personnel or civilian employees of the government
A: Payment of salaries?
NO
B: Buying money orders for one time purchase of books, periodicals?
YES
C: Paying for postage stamps?
YES
D: Transportation passes?
YES
E: Cashing checks or money orders?
NO
F: payments for purchases from contractors or agents who are military personnel or civilian employees of the government.
NO
How often are internal reviews conducted for requisitioners, cardholders, and approving officials to ensure that internal controls and local procedures are followed?
Semi-annual
Chapter one of enclosure three of the Navsupinst 4200.85C covers what?
Shipboard procurement authority
Chapter seven of enclosure three of the Navsupinst 4200.85C covers what?
Imprest funds
Chapter eight of enclosure three of the Navsupinst 4200.85C covers what?
Purchase Card.
How often are the combinations of imprest fund cashiers safes changed?
Every six (6) months.
What official is any cardholder whose single purchase limit does not exceed the micro-purchase threshold and whose total purchases may exceed $20,000 in any 12-month period?
Procurement Official
Can the single purchase limit be delegated to each cardholder in $50 increments or is it just set at $2500.00?
Yes, it can be delegated in 50-dollar increments.
Who is the primary liaison between the ship and the bank conserning matters of the purchase card?
(APC) Agency Program Coordinator.
List three (3) prohibited uses of the purchase card?
Cash advances / Rental or lease of land or buildings / Telecommunications services / Rental or lease of motor vehicles / Repairs to GSA leased vehicles / Travel expenses / Hazardous materials / services / rental or leases over 30 days.
What is the dollar amount threshold for a non-procurement official in a 12-month period?
$20,000.
What office shall assist the ship and the bank in tracking and resolving disputed purchases
Disputes office.
What code is assigned to the cardholder card by the bank, which categorizes each merchant according to the type of business the merchant is engaged in?
Merchant type code
What is the name of the official invoice (report) sent to the designated billing office within 5 working days after the end of the ships billing cycle? This invoice includes purchases charged to all cardholder's accounts
Financial summary report
What term defines the spending limit imposed on a cardholder's cumulative purchases and transactions in a given billing cycle?
Billing cycle purchase limit.
How are billing cycle purchase limits assigned to cardholders?
In increments of $100.00 up to $100,000
What individual has under his / her purview a number of cardholders
AO) Approving official.
Who's responsible for reviewing his / her cardholders monthly statements and verifying the purchases were for official government purpose?
AO) Approving official.
Who may determine who the approving officials and cardholders shall be?
(APC) Agency program coordinator.
Government wide commercial purchase card, what is the function of the (APC) Agency program coordinator?
Is the point of contact for GSA and bank and has overall responsibility for the program.
T/F When issuing delivery / task orders against IDTC the contracting / ordering officer needs to seek competition, negotiate terms and conditions?
False, does not need to
Who may appoint the supply officer as the ships contracting officer with authority to relegate his / her procurement authority?
CO
Can senior enlisted personnel and storekeepers be delegated procurement authority?
Yes
Of the following which does not need to be included in the contracting officer appointment letter? Name / Limitation / Duties / Training / Standards of conduct / Signatures / Delivery order / Effective date.
Delivery order
What four (4) instructions should the supply officer maintain for use when exercising procurement authority?
NAVSUP P-485 / NAVSUPINST 4200.81 / NAVSUPINST 4200.85 / NAVSUP P-567
There are three basic function preformed in processing of purchase actions. The Supply officer shall ensure no one person performs more than two of these functions. Name the 3 functions?
a. Preparation and approval
b. Solicitation and award of purchase
c. Receipt, inspection, acceptance of material.
If an unauthorized commitment occurs can the person who made the unauthorized commitment be held personally liable for the cost of the transaction?
Yes
An individual who makes an unauthorized commitment is required to provide what to the CO?
Written statement IAW NAVSUPINST 4200.81 series.
Oversight of the purchase function aboard ship will be preformed by who as part of the scheduled management assessments?
TYCOM
Who authorizes ships to establish an imprest fund, and by what method is this authorization given?
TYCOM, in writing
How many imprest funds may be established?
One unless TYCOM authorizes more
The original and 3 copies of the CO imprest fund authorization letter are given to whom?
Original - imprest fund cashier
Copies - TYCOM / Disbursing officer / Supply officer.
Can the imprest fund cashier have access or control of more than one imprest fund?
NO
Simplified acquisitions shall only be issued as what?
Firm fixed price actions.
What is an order for services placed against an established contract?
Task order
What is the preferred means for effecting the acquisitions of supplies and services over micro purchase threshold?
FACNET
What are the TYCOM's shipboard procurement authority responsibilities?
Establishing limits and monitoring ships use of procurement authority.
What are the CO's shipboard procurement authority responsibilities?
Ultimately responsibility
What are the SUPPO's shipboard procurement authority responsibilities?
Responsible to the CO for all supply functions.