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68 Cards in this Set
- Front
- Back
May simplified acquisition procedures be used to acquire personal services?
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Yes, if agency has specific statutory authority
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Who is considered a contracting officer?
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Any person obligating the government using simplified acquisition procedures.
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BPA's are established by whom?
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Shore contracting activities
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Are GSA schedules a required source of supply
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No, optional
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When placing orders under federal supply schedules (FSS) does competition need to be done?
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No
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All oral orders must be confirmed in writing within what number of days?
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10
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May the person responsible for originating or approving purchase requests be appointed imprest fund cashier
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No
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Imprest fund authorization, establishment, appointment, revision and revocation letters shall be retained for a period not less than how many years?
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5 years after fund disestablished or appointee ceases to serve
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What does Defense Federal Acquisition Regulation Supplement (DFARS) provide?
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Procurement policy by implementing and supplementing the FAR
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What is the dollar amount (threshold) for micro-purchases?
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$2500.00
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The Federal Acquisition Regulations (FAR) provides procurement policy to whom?
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All executive agency components.
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What does DFARS stand for?
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Defense Federal Acquisition Regulation Supplement.
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Define not-procurement official.
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Any contracting officer whose authority is limited to micro-purchases threshold ($2500) and total annual purchases are limited to $20,000.00 in a 12-month period
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What is the Simplified Acquisition Threshold?
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$100,000
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What is the Simplified Acquisition Threshold outside U.S. during contingency operations?
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$200.000
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What is the exception to the Simplified Acquisition Threshold?
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$50,000 threshold unless contracting office has FACNET certification.
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Define "Purchase Order".
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A written offer by ships contracting officer to buy supplies or services.
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What is the SF 1165?
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Receipt for cash - subvoucher
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Who gives ships the authorization to use the Government wide commercial purchase card (GCPC) and in what format?
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TYCOM in writing.
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TYCOM's may authorize a ship to have an imprest fund of any amount not exceeding what dollar amount during overseas deployment in support of presidentially declared contingencies?
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$5000.00
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The maximum authorized amount of cash in an imprest fund normally will not exceed what dollar amount?
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$1000.00
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May the Disbursing officer be appointed imprest fund cashier?
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No
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Imprest fund cash advances will be accounted for daily, however, cash advances may not remain outstanding for how many number of days?
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Seven (7).
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Imprest fund inspections are done how frequently?
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At least quarterly.
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Who appoints the imprest fund cashier in writing?
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CO or SUPPO if designated.
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Outstanding imprest fund transactions should be cleared by what maximum number of days?
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30 days.
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What is the Navsup form 1321?
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Navy C.O.D. Order (4270)
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What form is used as the Interim receipt for cash?
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SF 1165
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What is the fine for committing fraud against the government?
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$10,000 or 5 years imprisonment or both.
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Can the imprest fund be used / not be used for the following list?
A: Payment of salaries? B: Buying money orders for one time purchase of books, periodicals? C: Paying for postage stamps? D: Transportation passes? E: Cashing checks or money orders? F: payments for purchases from contractors or agents who are military personnel or civilian employees of the government |
A: Payment of salaries?
NO B: Buying money orders for one time purchase of books, periodicals? YES C: Paying for postage stamps? YES D: Transportation passes? YES E: Cashing checks or money orders? NO F: payments for purchases from contractors or agents who are military personnel or civilian employees of the government. NO |
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How often are internal reviews conducted for requisitioners, cardholders, and approving officials to ensure that internal controls and local procedures are followed?
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Semi-annual
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Chapter one of enclosure three of the Navsupinst 4200.85C covers what?
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Shipboard procurement authority
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Chapter seven of enclosure three of the Navsupinst 4200.85C covers what?
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Imprest funds
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Chapter eight of enclosure three of the Navsupinst 4200.85C covers what?
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Purchase Card.
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How often are the combinations of imprest fund cashiers safes changed?
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Every six (6) months.
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What official is any cardholder whose single purchase limit does not exceed the micro-purchase threshold and whose total purchases may exceed $20,000 in any 12-month period?
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Procurement Official
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Can the single purchase limit be delegated to each cardholder in $50 increments or is it just set at $2500.00?
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Yes, it can be delegated in 50-dollar increments.
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Who is the primary liaison between the ship and the bank conserning matters of the purchase card?
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(APC) Agency Program Coordinator.
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List three (3) prohibited uses of the purchase card?
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Cash advances / Rental or lease of land or buildings / Telecommunications services / Rental or lease of motor vehicles / Repairs to GSA leased vehicles / Travel expenses / Hazardous materials / services / rental or leases over 30 days.
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What is the dollar amount threshold for a non-procurement official in a 12-month period?
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$20,000.
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What office shall assist the ship and the bank in tracking and resolving disputed purchases
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Disputes office.
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What code is assigned to the cardholder card by the bank, which categorizes each merchant according to the type of business the merchant is engaged in?
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Merchant type code
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What is the name of the official invoice (report) sent to the designated billing office within 5 working days after the end of the ships billing cycle? This invoice includes purchases charged to all cardholder's accounts
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Financial summary report
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What term defines the spending limit imposed on a cardholder's cumulative purchases and transactions in a given billing cycle?
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Billing cycle purchase limit.
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How are billing cycle purchase limits assigned to cardholders?
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In increments of $100.00 up to $100,000
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What individual has under his / her purview a number of cardholders
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AO) Approving official.
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Who's responsible for reviewing his / her cardholders monthly statements and verifying the purchases were for official government purpose?
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AO) Approving official.
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Who may determine who the approving officials and cardholders shall be?
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(APC) Agency program coordinator.
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Government wide commercial purchase card, what is the function of the (APC) Agency program coordinator?
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Is the point of contact for GSA and bank and has overall responsibility for the program.
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T/F When issuing delivery / task orders against IDTC the contracting / ordering officer needs to seek competition, negotiate terms and conditions?
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False, does not need to
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Who may appoint the supply officer as the ships contracting officer with authority to relegate his / her procurement authority?
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CO
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Can senior enlisted personnel and storekeepers be delegated procurement authority?
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Yes
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Of the following which does not need to be included in the contracting officer appointment letter? Name / Limitation / Duties / Training / Standards of conduct / Signatures / Delivery order / Effective date.
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Delivery order
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What four (4) instructions should the supply officer maintain for use when exercising procurement authority?
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NAVSUP P-485 / NAVSUPINST 4200.81 / NAVSUPINST 4200.85 / NAVSUP P-567
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There are three basic function preformed in processing of purchase actions. The Supply officer shall ensure no one person performs more than two of these functions. Name the 3 functions?
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a. Preparation and approval
b. Solicitation and award of purchase c. Receipt, inspection, acceptance of material. |
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If an unauthorized commitment occurs can the person who made the unauthorized commitment be held personally liable for the cost of the transaction?
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Yes
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An individual who makes an unauthorized commitment is required to provide what to the CO?
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Written statement IAW NAVSUPINST 4200.81 series.
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Oversight of the purchase function aboard ship will be preformed by who as part of the scheduled management assessments?
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TYCOM
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Who authorizes ships to establish an imprest fund, and by what method is this authorization given?
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TYCOM, in writing
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How many imprest funds may be established?
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One unless TYCOM authorizes more
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The original and 3 copies of the CO imprest fund authorization letter are given to whom?
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Original - imprest fund cashier
Copies - TYCOM / Disbursing officer / Supply officer. |
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Can the imprest fund cashier have access or control of more than one imprest fund?
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NO
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Simplified acquisitions shall only be issued as what?
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Firm fixed price actions.
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What is an order for services placed against an established contract?
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Task order
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What is the preferred means for effecting the acquisitions of supplies and services over micro purchase threshold?
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FACNET
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What are the TYCOM's shipboard procurement authority responsibilities?
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Establishing limits and monitoring ships use of procurement authority.
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What are the CO's shipboard procurement authority responsibilities?
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Ultimately responsibility
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What are the SUPPO's shipboard procurement authority responsibilities?
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Responsible to the CO for all supply functions.
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