Final Study Guide

Front 1

List at least 5 selection process focus areas. (Week 6)

Back 1

1) reliability
2) quality
3) potential risk
4) best value
5) understanding of customer situation
6) strong service approach
7) financial security of contractor
8) partnership approach

Front 2

What is the primary nature of negotiation?

Back 2

giving and taking to reach a middle/agreeable ground.

Front 3

Describe “contract succession” (Week 7)

Back 3

--Review what should have happened
--Identify areas for improvement
--Determine if organizational priorities or objectives impacted project success
--Develop succession strategy
--Conduct independent review of success criteria
--Determine if lesson learned impacted project success
--Document lessons learned

Front 4

Define SOW/PWS and when it should be used. (Week 3)

Back 4

--Identifies the work to be provided in a descriptive manner. --Typically very lengthy identifying specific tasks to be accomplished with outcomes and deliverables that must be delivered.
--Typically contains measures of success and performance that is expected.
--A SOW/PWS should be used after a requirement analysis has been conducted and specific outcomes, performance standards, and quality levels have been identified.

Front 5

Identify at least 3 of the major evaluation criteria. (week 4)

Back 5

Provides measure for evaluating vendors proposals. Avoid audits/ protest.

Types of evaluation criteria:
--Past performance
--Technical approach
--Management approach
--Cost
--Staffing
--Risk level

Front 6

Identify typical process of making award notification (Week 6)

Back 6

--always in writing
--selected contractor notified first
--non-selected contractors done after winner has been notified
--prepare for de-briefs to other contractors

Front 7

Identify typical inputs to the contract administration process. (Week 7)

Back 7

--Awarded contract
--Change requests
--Risk register
--Requirements register

Front 8

After Negotiations session what is the first thing you should do. (Week 7)

Back 8

Develop a summarization report that outlines what was agreed to, stating only the facts and not perceptions

Front 9

Identify and describe 3 types of periodic reviews used in project/contract execution. (Week 7)

Back 9

Monthly Status Report (MSR)

Program Management Reviews (PMR)

In Process/Progress Team Review

Front 10

Monthly Status Report (MSR)

Back 10

--Should address What was accomplished
--What was not accomplished which was planned to be
--Issues that arose
--Measures of quality, quantity and timeliness
--Cost and schedule status
--Anticipated problems

Front 11

Program Management Reviews (PMR)

Back 11

Encompass similar items but are usually for multiple projects/contracts activities impacting a overarching program.

Front 12

In Process/Progress Team Review

Back 12

Similar in nature to the MSR items but is more focused on the process of what is being accomplished and its impact on the overall ability to achieve success

Front 13

Who cannot enter into a contract?

Back 13

Minors and mentally incapacitated

Front 14

Identify 7 steps of contract management life cycle. (Week 1)

Back 14

--Defining the Requirement – establish an integrated solutions team & define the problem that requires a solution
--Selecting an Acquisition Strategy – determine if a competitive or noncompetitive acquisition best fits how to eliminate the problem or provide the best solution.
--Developing the Tender or RFP – develop the solicitation documentation
--Evaluating Tender/RFP – develop the evaluation criteria, the process for selecting the best provider
--Awarding the Contract – make contract award and initiate start-up process
--Execution Management – manage contractor performance
--Succession Planning – initiate contract closeout throughout evaluation documentation of lessons learned

Front 15

Why engage stakeholders early in requirements process. (2 parts)

Back 15

early on and recognize obstacles, and gain buy in from stakeholders to facilitate lasting actions.

Front 16

What are 5/6 inputs to procurement management (Week 1)

Back 16

--Scope Statement
--Product/Service Description
--Procurement Resources
--Market Conditions
--Constraints
--Assumptions
--Checklist of Best Practices

Front 17

Describe 4 typical terms and conditions.

Back 17

--Intellectual Property Rights
--Limiting Liability
--Liquidated Damages
--Ensuring Acceptance

Front 18

Define a Statement of Objectives (SOO).

Back 18

is a prepared document that states the overall solicitation objectives without specifying individual activities to be accomplished. This document is generic in nature. Are intended to provide maximum flexibility to the contractor to propose an innovative approach. outlines the objectives that the buyer has in mind.

A SOO should be used when objectives or not clearly define which provides potential offerors the flexibility to develop cost effective solutions and the opportunity to propose innovative alternatives meeting the objectives.

Front 19

Describe attributes of managing change requests (Week 7)

Back 19

Change control is critical to successful projects/contracting relationships. Realize that change will occur and understand that it is not all negative. When change is needed work with all stakeholders to implement the change, document it and monitor the change to ensure it is conducive to making the project successful.

Front 20

What is another name for non-competitive procurement? Sole-source

Back 20

Sole-source

Front 21

Identify -> 3 outputs from contract management during contract execution (Week 7)

Back 21

--Contract baseline
--Status reports
--Change orders
--Contract modifications/amendments

Front 22

What are the primary attributes of a contract?

Back 22

An agreement creating obligations between two or more parties.

There must be an agreement which consists of an offer and acceptance, consideration and contractual intention for a simple contract to exist. Contracts are enforceable in the courts.

Front 23

Identify 6 major processes that makeup procurement management. (Week 1)

Back 23

--Procurement Planning
--Solicitation Planning
--Solicitation
--Source Selection
--Contract Administration
--Contract Close-Out

Front 24

Intellectual Property Rights

Back 24

Any combination of ideas, concepts, techniques, software, documentation, diagrams, or blueprints that define a product or property of a product.

Front 25

Limiting Liability

Back 25

A clause limiting the total liability I usually found within the general Terms and Conditions as is a clause excluding damages.
--Ceiling monetary amount

Front 26

Liquidated Damages

Back 26

Monetary amounts, agreed to in advance, that will act as compensation for harm resulting from a violation of contract terms. The amount must represent compensation rather than be punitive. Liquidated damages usually appear in the Statement of Work or other Schedule

Front 27

Ensuring Acceptance

Back 27

the contract should include the criteria of acceptance for all deliverables