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150 Cards in this Set

  • Front
  • Back
The four categories of leadership competencies that you must comprehend are:
LEADING SELF
LEADING OTHERS
LEADING PERFORMANCE AND CHANGE
LEADING COAST GUARD
The Coast Guard identifies __ such competencies that are consistent with our missions, workforce, and core values of Honor, Respect, and Devotion to Duty.
28
As a supervisor, you have certain responsibilities to ensure the rights of the people you supervise are not violated. When standards of conduct come into question, your limitations and responsibilities fall into three distinct areas:
• Extra military instruction
• Withholding of privileges
• Search and seizure
As a supervisor, you are responsible for ensuring that EMI:
• lasts only for two hours or less per day
• is only for the period of time it takes to correct the performance deficiency for which it was assigned…no longer
• is assigned on a day that is not the enlisted member’s Sabbath
• You have the commanding officer’s permission if you assign EMI for completion after normal working hours.
When behavior problems occur, it is normally an accepted punishment to withhold certain privileges. Most privileges can be withheld. However, there is one exception…
As a supervisor, you CANNOT deprive a person of his or her normal liberty as a form of punishment.
Examples of privileges that can be withheld include:
• Special liberty
• Scheduling of leave during a particular period…however, reasonable opportunity to take annual leave may not be denied
• Exchange of duty
• Participation in special command programs
• Access to base or ship libraries, base or ship movies, or enlisted or officers’ clubs
• Base parking
• Base or ship special services events
• Commissary and exchange privileges…provided such withholding complies with applicable rules and regulations, and is otherwise in accordance with the law
Searches and the subsequent seizure of items can be conducted under two different circumstances:
• When probable cause exists
• When probable cause is not required
Under rules for court-martial ___, enlisted personnel must be in the performance of military law enforcement duties in order to conduct searches and seize property or evidence.
314
Under rules for court-martial ___, any evidence obtained as a result of these searches is admissible.
316
The _______ is used to add narrative explanations to other evaluation forms. These explanations are called Administrative Remarks.
CG-3307
The Coast Guard Personnel Manual, COMDTINST M1000.6 (series), Chapter 5, Section C, contains all the information and requirements concerning the enlisted advancement:
• Policy
• Procedures
• Requirements
_________ in present pay grade is required to be advanced each step from E-6 through E-9.
2 years
E-8 advancement requires ________ minimum active service. while
10 years
E-9 advancement requires ________ minimum active service.
12 years
Advancement: E-1 to E-2
May be effected upon recommendation of his or her Commanding Officer
Advancement:E-2 to E-3
Six months in pay grade E-2 or satisfactory completion of Class “A” School
Advancement:E-3 to E-4
Six months in pay grade E-3
Advancement:E-4 to E-5
Six months in pay grade E-4 in current rating
Advancement:E-5 to E-6
Twelve months in pay grade E-5 in current rating
_________ is the single point of contact for all request for waivers of advancement requirements and deadlines.
PSC (adv)
Advancement is not guaranteed, even if all the general requirements are met. Circumstances could prevent an enlisted person from advancing. These circumstances include:
• Unsatisfactory mark in conduct (E-4 and E-5 advancements require 12 consecutive months of satisfactory conduct. E-6 and above advancements require 24 consecutive months of satisfactory conduct.)
• Confinement
• Approved retirement requests
• Exceeding maximum approved weight limitations
• Selected for advancement to chief warrant officer
• Does not have advancement recommendation from commanding officer
• Minimum evaluation score
The Commandant designated __________ as the sole authority for frocking of enlisted personnel
CGPC-epm-2
As a Coast Guard leader, you can recognize outstanding performance of members by recommending them for awards. This recommendation is formalized and submitted on _______________________.
CG1650.pdf (found in USCG Adobe Forms)
Preparing the award recommendation is a seven-step process.
1. Gather performance data on the Coast Guard member
2. Develop a performance bullet
3. Decide on the level of award
4. Draft the citation
5. Edit the citation
6. Complete CG1650.pdf
7. Submit the award package.
What does APS stand for?
Addiction Prevention Specialist (APS)
What does SAFE stand for?
Substance Abuse Free Environment (SAFE)
The Coast Guard provides alcohol abuse prevention and rehabilitation programs on three levels:
Level 1: Awareness Education
Level 2: Outpatient/Intensive Outpatient
Level 3: Residential Rehabilitation Programs
Residential rehabilitation is designed for those members who meet the following qualifications:
• Are formally evaluated and diagnosed as alcohol-dependent by an MD
• Require rehabilitation on a full-time, live-in basis for 4–6 weeks
• Show evidence of potential, in the opinion of their commanding officers, for continued Coast Guard service
Supervisors are responsible that their personnel receive Sexual Harassment Prevention training _________.
annually
Under _____________________ , a commanding officer shall “prohibit unit introductory initiations or hazing of personnel.”
Coast Guard Regulations, COMDTINST M5000.3 (series), Article 4-1-15
The Coast Guard Civil Rights program, outlined in the ___________________ addresses discrimination and should be viewed as a primary aspect of “mission readiness and accomplishment.”
Coast Guard Equal Opportunity Program Manual, COMDTINST M5350.4 (series)
What does DEOMI stand for?
Defense Equal Equal Oppurtunity Management Institute (DEOMI)
All units or commands with _________________________ (active duty, civilian, reserve on extended active duty) are required to have a HRC.
50 or more full-time billets
All units or commands with ___________________ are encouraged to have a HRC or participate in the parent unit’s HRC.
fewer than 25 full time billets
All Coast Guard personnel, military and civilian, are to participate in the Human Relations Awareness training at least ___________.
triennially
The Ready Reserve includes the following:
• Selected Reserve (SELRES).
• Individual Ready Reserve (IRR).
The Retired Reserve includes several groups:
• RET-1.
• RET-2.
• Disability Retiree.
Reserve members who have completed the requisite qualifying years creditable for non-regular retired pay and are receiving retired pay (at, or after, age 60) under Chapter 1223 of 10 U.S.C. What category is it?
• RET-1.
Reserve members who have completed the requisite qualifying years creditable for non-regular retired pay and are not yet 60 years of age, or are age 60 and have not applied for non-regular retirement pay. What category is it?
• RET-2.
All Coast Guard missions and daily activities, both on-duty and off-duty, involve ___________________________.
risk management decisions
What are the ORM Process Seven Systematic Steps?
- Define mission tasks
- Identify hazards
- Assess Risks
- Identify options
- Evaluate risk vs. gain
- Execute decision
- Monitor situation
Two different methods developed to assist in the risk evaluation are the:
• SPE (Severity, Probability, Exposure) Model.
• GAR (Green, Amber, Red) Model.
Mishap reports serve two main purposes. They:
• Initiate corrective action that will prevent future similar mishaps
• Improve Coast Guard operational readiness and efficiency by reducing unplanned losses due to mishaps
Mishap Severity:Most serious or costly and warrant a formal Mishap Analysis Board
• Class A Mishaps.
Mishap Severity:Sufficiently serious to also warrant formal Mishap Analysis Board action
• Class B Mishaps.
Mishap Severity:Less serious and do NOT warrant formal Mishap Analysis Board action
• Class C and D Mishaps.
Class A mishaps are mishaps in which the cost of reportable property damage is _________ or greater.
$1,000,000
Class B mishaps are mishaps the resulting cost of reportable property damage is ___________________________.
$200,000 or more, but less than $1,000,000
Class C mishaps are mishaps in whicht he cost of property damage is ___________________________ .
$20,000 or more, but less than $200,000
Class D mishaps are mishaps in whicht he cost of property damage is more than ________________________ for non-aviation mishaps.
$1,000 but less then $20,000
Class A and B mishap analysis boards are normally appointed by ______________________.
Commandant (CG-113)
Mishap falls into two classifications:
• Category I: Privileged Material
• Category II: Nonprivileged Material
You should date all copies of a memo on the day that it is signed. The preferred way to date correspondence is ______.
3 Sep 03.
The Subject is a sentence fragment that tells a reader what the memo is about, usually in _________________ .
10 words or less and in all caps
The primary type of letter used in the Coast Guard is the ________________ .
business letter
There are two main reasons for writing a business letter in the Coast Guard. Write a business letter to:
1. Correspond with a non-federal agency or individual.
2. Offer a more personal approach to someone in the Coast Guard, Department of Homeland Security, or Department of Defense.
_____________ is also used to create business letters.
USCG Macros II
Potential SOSO codes is: Flash (Z)
As fast as possible with a goal of 10 minutes to transmit message.
Potential SOSO codes is: Immediate (O)
30 minutes to transmit message.
Potential SOSO codes is: Priority (P)
3 hours to transmit message.
Potential SOSO codes is: Routine (R)
6 hours to transmit message.
Ribbons and badges are displayed _________________.
on the left, over the heart
Worn year-round when assuming or relinquishing command; participating in Change of Command ceremonies; official visits with honors, occasions of state, ceremonies, weddings, solemnities.
Full Dress
Worn year-round at all occasions where coat and tie are not required nor expected or on official business.
Tropical Blue Long
Worn in any situation where any form of dress uniform is not required nor more appropriate and while commuting, including brief stops for gas and drive-thru business. It is not a liberty uniform.
Operational Dress
One earring per ear centered on the earlobe of plain gold or silver with a shining or brushed matte finish, plain diamond, or natural white pearl ball studs,____________ , with all uniforms.
4–6 mm (1/8 to 1/4-inch diameter)
Briefcases are to be _____________________________.
black, navy blue, or dark brown and carried in the left hand when in uniform
Backpacks are to be _____________________________.
black or navy blue and carried in the left hand when in uniform
Backpacks are only authorized to wear when _____________________________.
in uniform while a trainee at a training facility or the USCG Academy
Cell phones, pagers, and handheld pocket computers can be worn with _____________________________.
the Uniform of the Day as required only for military duties
Men’s hair above the ears and around the neck is to be tapered from the lower natural hairline upwards at least ________ and outward not greater than ________ to blend with the hairstyle.
3/4-inch, 3/4-inch
Hair cannot exceed bulk criteria (no more than __________ from scalp), be longer than __________, touch the ears or collar, or extend below the eyebrows when headgear is removed.
1 ½ inches, 4 inches
Women’s hair is to be neatly arranged and cannot exceed bulk criteria of _________.
2 inches
Mustaches must be well-groomed and neatly trimmed, and cannot extend _____________________________.
below the top of the upper lip or beyond the corners of the mouth
When Pseudofolliculitis Barbae (PFB) is diagnosed by a medical doctor, commanding officers of officers-in-charge may grant permanent shaving waivers for a beard. However, facial hair cannot exceed ______________________.
¼-inch in length
Fingernails are to be clean and not extend more than _______ beyond the fingertip.
¼-inch
The mast representative is responsible for _____________________________.
preparing for and presenting the member’s side of the matter
Part of the Manual for Courts Martial states that the mast representative may:
• Question witnesses
• Submit questions to ask witnesses
• Present evidence
• Make statements geared to the commanding officer. The mast representative may make statements inviting the commanding officer’s attention to those matters he or she feels are important or essential to an appropriate disposition of the matter.
V (5)
A ___________________________ is a member of the command designated by the executive officer to conduct a preliminary inquiry based on offenses alleged on a CG-4910.
Preliminary Inquiry Officer (PIO)
The PIO must advise the person named as the suspect on the CG-4910 of his or her rights under Article _____ before asking that person any questions.
31(b)
The Preliminary Inquiry Officer may suggest four recommendations:
• Captain’s mast (NJP)
• Trial by court-martial
• Dismissal
• Administrative action, such as negative 3307 entry
The master, senior, and chief petty officer performance evaluation factors are grouped into four categories:
• Leadership
• Professional Qualities
• Performance
• Military
The factors in this category measure a member’s ability to direct, guide, influence, and support others in the performance of work.
Leadership
The factors in this category measure those qualities which the Coast Guard values in its people.
Professional Qualities Factor
Measure a member’s willingness to acquire knowledge and the ability to use knowledge, skill, and direction to accomplish work.
Performance
The factor in this category measures a member’s ability to bring credit to the Coast Guard through personal demeanor and professional actions.
Military
When assigning a ________ or unsatisfactory conduct, provide written comments with specific examples of performance to your supervisor.
1, 2, 7
For a mark of , ________ these standards must be met and no others in the next higher performance standard.
2, 4, or 6
________________ are vital elements of the evaluation process and provides tha perpective.
Counseling and coaching
For this performance requirement, you need to submit an evaluation of a subordinate’s leadership abilities to your supervisor, using ______________.
Direct Access
To complete an evaluation in Direct Access, you need the member’s ____________________.
Employee ID or Social Security number
Once you’ve located the employee, the system defaults to the Employee Review tab. The four fields that must be completed are:
• Effective Date. Enter period date.
• From/To Date. Enter the beginning and end dates of the review period.
• Review Type. For routine reviews, select “Regular.”
• Rating Scale. Select the member’s rate (E-level).
The Coast Guard employs Zero Based Budgeting. With this financial approach, managers develop their budgets from the ground up, building a case for spending as if no baseline existed. In essence, they start at _____.
zero
Develop a departmental budget
Present it to your supervisor.
To begin, break down your department’s ________________ expenses.
fixed and variable
After compiling the data to determine the numbers for your budget request, justify in writing the need for funding. Be sure to include the _________________________.
impact of denial statement
If, as the fiscal year rolls out, the manager discovers that he or she either needed more funding or requested too much, the manager needs to:
• Go back to the Comptroller/Supply Officer and request additional needed funds (be sure to give justification)
– OR –
• Return excess funds so that another division may use them.
Operational Risk Management Process
1. Define mission tasks
2. Identify hazards
3. Assess risk
4. Identify options
5. Evaluate risk vs gain
6. Execute decision
7. Monitor Situations
What does STAAR stand for?
Spread Out.
Transfer.
Avoid.
Accept.
Reduce.
Coast Guard Personnel Command transfers hundreds of people each year within a period called an Assignment Year (AY). The assignment year is promulgated on _____________ and coincides with the fiscal year.
October 1st
The ____ legislation that established the Coast Guard recognized the organization as critical for national defense duties and in need of military discipline and training.
1915
Which branch of Service does not have Warrant Officers?
Air Force
To protect our nation’s coastline, ports, and waterways, six U.S. Navy cyclone-class patrol coastal warships were assigned to Operation _______________ on November 5, 2001…the first time U.S. Navy ships were employed jointly under Coast Guard command.
Noble Eagle
____________________________ lead the Atlantic Area and the Pacific Area.
Three-star admirals (Vice Admirals)
The ________________ is credited with firing the first naval shots of the Civil War.
Harriet Lane
No official recognition was given to the Coast Guard motto until it appeared in ____ on the ensign.
1910
The Coast Guard Substance Abuse Prevention Program has three goals/objectives:
1. Reduce the incidence of substance and alcohol abuse by Coast Guard members
2. Detect and separate those members who abuse, traffic in, or unlawfully possess drugs
3. Facilitate the rehabilitation of active duty members for further useful service in the Coast Guard
Use the “SAPP” rule Use the “SAPP” rule (___________________________) to decide if the information can be released to decide if the information can be released
(Security, Application, Policy, Propriety)
There are __ major Headquarters directorates who report to the Commandant.
15
Jackets, when worn, are to be buttoned or zipped up at least ___________ of the way.
two-thirds
There are __ Coast Guard units in the field that report directly to headquarters.
35
Where was the peace treaty signed after the Spanish American War?
Paris, France
Route the completed employee review, including supporting comments for any recommended supporting remarks, to the Marking Official no later than __________ prior to the period ending date.
nine days
_________ was featured in stories in Putnam’s Magazine and The New York Tribune; and received accolades and awards from around the country.
Ida Lewis
Passwords must consist of at least _______________________.
eight characters, two of which must be numeric
Mishap records show that approximately __ percent of all mishaps are due to the unsafe acts of people.
88
The limited amount of money for a PR construction request?
$2000.00
Before 1917, this flag was used aboard ship.
Coast Guard Flag or Coast Guard Standard
You must provide itemized receipts for lodging and any expenses of ______ or more.
$75.00
The Chief Petty Officer is required to be the ?
Leader, Mentor Technical Expert
The ________________________, plans, supervises, and
coordinates the overall activities of the Coast Guard.
Commandant, a four-star admiral
In the People Soft/ Direct Access program how often do you need to change your password?
90 days
SN Jones was justr put on report CG-4910 for Article 91, what is Article 91?
Insubordinate conduct toward an officer
What are the three different Court Martial's?
Genereal, Special, Summary
PCS Entitilements in terms of report date subtract how many days?
10 days
TLA is authorized for a period not more than how many days?
60 days
Which one of the command support positions ensures equal employment oppurtunity program compliance?
Collateral Duty EEO Counselor
What does the term SOFA represent?
Status Force Of Agreement
What COMDTINST can you find information regarding tattoo's?
COMDTINST 1020.6 (series)
What performance category is only used for E-3 and above on personnel evaluations?
Leadership
Members can request advance pay up to _________?
3 months
When opening a confined space it is required to?
Ensure the Gas Free Engineer is present at the space opening prior to opening space.
This information must be included on all correspondence in the Coast Guard because it serves as the file number.
SSIC
The year the Coast Guard was born?
1915
What war did the CGC Hudson rescue the USS Winslow from destruction after the Winslow was under attack?
Spanish-American War
These 2 cutters delivered rifles to the troops in the Mexican-American War?
Ewing and Legare
Which cutter in the War of 1812 captured the first prize of this war?
Cutter Jefferson
The cutter Harriet Lane was credited with the firing of the first naval shot of this war?
Civil War
what rank is the Atlantic and Pacific Area commanding officers?
Vice Admirals
What war augmented the Navy and evolved with the shallow draft crafts?
War of 1812
When did America declare war with Mexico?
May 13, 1846
Who was a surfman and a two time winner of the Gold Lifesaving Medal?
Fred Hatch
Who was awarded the Medal Of Honor for their actions while serving in the Union Army during the Civil War?
Marcus Hanna
Who were the three men that received the Navy Cross Medal in the Coast Guard?
Best, Russel, Evans
Sopervisor's responsibilities in the Evaluation process, will need to route completed employee review including support comments and recommended to the Marking Official no later than _ days.
9
The limited amount of money for a PR construction request?
$3000.00
The PR limit value for ordering supplies and services is?
$2500.00
The PDE includes:
• Evidence of a CO’s recommendation
• Any awards received
• Data from the enlisted evaluations
• An indication as to whether the member has sufficient sea duty
• Creditable sea time
• Time in service and rate
• End of course test results
• Relevant qualification codes
• Eligibility status
Who do you need permission from when using the Bos'n Chair over the side?
OOD
The forms library are organized into three categories of information:
• Forms library
• Form number
• Title
How many main publication directives are there?
5