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134 Cards in this Set
- Front
- Back
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Who is responsible for ensuring the USPS
is reimbursed for any loss of funds, postage stock, and accountable mail while in the custody of the MPS? 318 |
The Department of Defense
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T or F. The proper use of postal effects and supplies, and the protection and timely transmission of mail is required. 318
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True
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The proper administration of the MPS is required under what agreement? 318
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The USPS-DoD Postal Agreement (reference (g)).
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Postal offenses are what? 318
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occurrences that violate laws, agreements, or USPS and DoD regulations, and jeopardize the security of mail and other USPS property
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T or F. Mailing of illegal drugs or other prohibited matter is a postal offense? 318
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True
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T or f. Theft, rifling, delay, destruction, or interception of mail while under the jurisdiction or custody of the MPS, at all levels is a postal offense? 318
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True
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T or f. Alteration, destruction, or other unauthorized disposition of postal records is a postal offense? 318
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True
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T or F. Use of the mail to defraud is a postal offense? 318
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True
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T or f. Robbery, burglary, or forceful entry of military postal
activities, or USPS facilities located on military installations operated by military personnel is a postal offense? 318 |
True
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T or f. Abuse or unauthorized use of MPS privileges (i.e., allowing unauthorized personnel to use your address to receive mail) is a postal offense? 319
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True
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T or f. Theft, destruction, manipulation, misappropriation, or embezzlement of postal funds, blank MOs, MO imprinters, mail keys, stamps, and
stamped paper, including meter postage, postage value imprinters, or postmarking devices is a postal offense? 319 |
True
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T or f. Altering, counterfeiting, forging, or fraudulently passing
MOs and other postal paper is a postal offense? 319 |
True
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T or f. Unless criminal intent is suspected, do not report MPO postal losses when immediate restitution is made? 319
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True
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In all cases, PSCs, CMRs, and UMRs shall contact who for guidance? 319
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Their servicing post office
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What tables outline command responsibilities and required actions involving postal offenses? 319
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Tables C14.T1. and C14.T2
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Who shall send the initial report of accountable mail theft, loss, shortage, rifling, or shipment of prohibited matter to the MPSA, by electronic means, within 72 hours of discovery? 319
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The MPO's
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All other incidents of mail and postal effect compromises will be reported to who? 319
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The MACOM
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T or f. C14.1.3.2.1. Address, format, and content. See Table C14.T1?
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True
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T or f. Also notify the appropriate military investigating agency immediately upon discovery of the postal offense? 319
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True
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The MPSA will use what assigned by the investigative agency? 319
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The same case number
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Who will use the investigative agency's case number in all correspondence referencing the offense? 319
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The MPSA, MACOMs, and MPOs
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T or f. In cases that involve financial or stock losses, MPSA will seek restitution through Military Department channels.
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true
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Who will respond to all reports? 319
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The MPSA
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Who shall update the MACOM postal representative at least every 30 days until the military investigative agency closes the case? 319
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The MPO
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T or f. MPOs shall submit quarterly follow-up reports or final disposition. 320
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True
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T or f. Follow-up reports shall include any USPS Invoice or PS Form 1908, "Financial Adjustment Memorandum (FAM)," information associated with the case. 320
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True
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What is PS Form 1908? 320
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Financial Adjustment Memorandum (FAM)
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T or f. When the local authorities do not investigate due to lack of evidence or information, the reporting activity may indicate on the message that the case is considered closed, unless otherwise instructed. 320
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True
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The PSCs, CMRs, and UMRs shall report to their servicing MPO and MACOM within how many hours of discovery, all other incidences not listed in subparagraph C14.1.3.2? 320
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24 hours
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T or f. All subsequent correspondence on reported offenses shall reference the investigative agency's case number and any other case numbers established by the Military Departments' investigative agencies. 320
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True
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T or f. Reports required per this Chapter are in addition to any other investigations accomplished by other agencies, such as the Criminal Investigation Division (CID), Naval Criminal Investigative Service (NCIS), and Office of Special Investigations (OSI). 320
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True
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If a postal facility (AMT, FMC, MPO, PSC, CMR, or UMR) is damaged as a result of a natural disaster, terrorist, or enemy action, the Postal Officer or MPO supervisor shall what? 320
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Report the incident through command channels, by the most expeditious means available, to the MPSA within 72 hours. The report contents shall be per paragraph C14.1.5. and notification of the incident shall be per Table C14.T1.
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Immediately following the catastrophe, who shall inventory the accountable mail and assess any other loss or damage to mail and postal effects? 320
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The facility supervisor
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The responsible individual shall conduct this inventory with whom and both shall verify the inventory when completed? 320
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With the postal officer or MPO supervisor
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T or f. If a loss is discovered, the responsible commander appoints an investigating officer to determine liability, if any. 320
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True
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Immediately following a catastrophe at an MPO, shall audit accounts and inventory all assigned postal effects? 320
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The COPE
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The inventory shall be conducted jointly with who? 320
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The MPO supervisor or postal officer and verified by both parties upon completion.
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If a loss is discovered, an investigating officer shall be appointed to determine liability, if any. 320
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True
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T or f. If the stamp stock and MO forms remaining on hand are insufficient to support customer services, the COPE or postal officer shall follow procedures? 321
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True
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Postal supplies and MO forms can be requisitioned how? 321
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On an emergency basis in sufficient quantities to restore service
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T or f. A follow-up or final report shall be forwarded indicating the complete audit and inventory results. 321
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True
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T or f. Investigation of mail depredation and mistreatment cases may result in the recovery of mail that has good addresses and is in deliverable condition. 321
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True
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In overseas areas, promptly notify who of the recovery and that the mail may be retained as evidence? 321
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Both sender and addressee
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Who shall consult with the investigating agency and Judge Advocate General (JAG) before having the mail delivered? 321
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The MPO's
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Who shall consent to delivery of the mail under the provisions that the envelopes and wrappers be recovered for retention as evidence? 321
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The investigating agency and JAG
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T or f. If a large amount of mail is involved, the MPO supervisor shall request that only a representative number of pieces be detained. 321
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True
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T or f. Obtain an approximate total number of pieces for each class of mail, and have the remainder delivered. 321
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True
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T or f. In the United States, determination of the quantities and classes of mail necessary to be retained as evidence in legal actions shall be coordinated with the
U.S. Postal Inspector in charge of the area where the servicing postmaster is located. 321 |
True
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Releasable mail shall be delivered to who? 321
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To the addressee with a cover letter explaining the delay or depredation
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T or f. Recovered articles of personal, insured, or Registered mail for which a claim may have been initiated or paid shall be disposed of under instructions from the accountable postmaster. 321
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True
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Postal offenses and losses at postal activities may
require investigation to determine pecuniary liability. The responsible commander will appoint an investigating officer. 322 |
True
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Investigating Officer Grade. In all cases, the investigating officer shall be who? 322
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a commissioned officer, warrant officer, non-commissioned officer (E-7 or
above) or civilian equivalent, and senior in grade to any person who might possibly be found pecuniary liable |
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When appointing an investigating officer, what are the conditions to be met? 322
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Negligence, fraud, or dishonest or willful misconduct is suspected. the loss is discovered following a catastrophe. The responsible individual refuses to make voluntary restitution for shortages found during routine audits
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Findings shall include, but are not limited to what criteria? 322
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Whether or not a loss or incident actually occurred.
Amount and type of mail or postal effects lost, damaged, or destroyed. Facts and circumstances that contributed to the loss, damage, or destruction. Contents and value (obtained from the sender) of Registered mail. Name and position of the person at the postal activity responsible for the mail, postal effects, or funds at the time of the loss, damage, or destruction. Whether or not any or all of the missing mail, funds, stamp stock, MO forms, or other mail equipment and supplies were recovered. |
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T or f. A PSC, CMR, or UMR
supervisor may not be held personally or pecuniary liable for acts of subordinates that result in the loss of mail or other property, from honest error or theft. 323 |
True
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T or F. A PSC, CMR, or UMR
supervisor may not be held personally or pecuniary liable for acts of subordinates that result in the loss of mail or other property, from honest error or theft. This rule applies only if the supervisor enforced faithfully and conscientiously all USPS, DoD, and Military Department regulations, major overseas command directives, and appropriate postal activity management procedures. 323 |
True
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Recommendations of the investigating officer shall be consistent with the findings. When pecuniary liability is found, recommendations shall include the name or names of those who are liable and the
amount of pecuniary liability. 323 |
True
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Investigating officer reports shall be prepared per what requirements?
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Military Departments
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The investigating agency shall submit the completed and fully
documented investigation report, to include what information? 323 |
the military investigative agency (per subparagraph C14.1.3.4.) case number, to the MPSA
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T or f. Copies of approved officer investigation reports shall be transmitted upon completion. 323
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True
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T or f. Copies of approved officer investigation reports shall be transmitted upon completion. If additional supporting documentation is not available, it shall be forwarded as it becomes available. 323
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True
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When audits reveal a shortage in excess of tolerable limits
due to carelessness or simple neglect, and if immediate restitution of the full amount is made, what action is necessary? 324 |
No action against the individual is necessary
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T or f. Do not submit a postal offense report if the accountable individual initiates pay adjustment action. Accept this commitment as intent for full restitution. 324
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True
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If the responsible individual shall make restitution through
monthly installments, you should what? 324 |
Obtain replacement stock
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Who shall initiate DD Form 139? 324
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The MPO supervisor or COPE and the individual concerned shall initiate DD Form 139, "Pay Adjustment
Authorization," through the servicing military finance office or civilian payroll office. |
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What is DD Form 139? 324
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Pay Adjustment Authorization
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Tor f. Request that the finance office make checks payable to the accountable postmaster, and mail to the PFO or COPE, as appropriate, so proper credit for restitution can be
maintained. 324 |
True
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If the amount of the loss exceeds the maximum allowable pay adjustment
action for a single month, the debt shall be paid how? 324 |
In monthly installments
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Pay adjustment action is what? 324
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Pay adjustment action is separate and independent of any disciplinary action that might be warranted.
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With fixed credit, checks should be submitted how? 324
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With fixed credit, submit each check as it is received
with a letter to the servicing PFO or accountable postmaster identifying the shortage to be credited |
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T or f. With flexible credit, submit checks to the accountable postmaster as they are received and take credit for the amount on PS Form 1412-A, "Daily Financial Report." 324
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True
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What is PS Form 1412-A? 324
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PS Form 1412-A, Daily Financial Report
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If the shortage results from possible criminal intent or the
individual refuses to make restitution, the auditor shall immediately what? 324 |
Immediately report the
circumstances and take appropriate action per Tables C14.T1. and C14.T2 |
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T or f. The appointing authority shall also immediately withdraw credit and remove the responsible individual from postal duties. 324
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True
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If the individual refuses to make restitution, but criminal
intent is not apparent, the responsible commander may allow what? 324 |
The responsible commander may allow the individual to retain the credit pending the result of the investigation
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Whenever a shortage occurs and immediate restitution is not made, who shall submit a letter of explanation? 325
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The PFO or COPE shall submit a letter of explanation.R
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T or f. If the responsible individual has initiated pay adjustment action, or if
restitution is refused, forward a copy of the postal offense message to the accountable postmaster or PFO as appropriate. 325 |
True
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Who shall carry the shortage
in suspense until restitution or payment of the claim resolves the issue? 325 |
The accountable postmaster
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To withdraw a credit, the
PFO or COPE shall prepare what form? 325 |
A PS Form 1096, "Cash Receipt," in two copies to reflect the exact amount of stock and funds that can be accounted for.
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What is PS Form 1096? 325
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Cash Receipt
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T or f. To withdraw a credit, the
PFO or COPE shall prepare a PS Form 1096, "Cash Receipt," in two copies to reflect the exact amount of stock and funds that can be accounted for. Give the original to the individual and file the duplicate copy with the person's PS Form 3369, "Consigned Credit Receipt," and the audit form reflecting the shortage. 325 |
True
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What is PS Form 3369? 325
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Consigned Credit Receipt
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T or f. In the case of possible
criminal intent, do not return the individual to postal duties until the investigation results completely explain the shortage.325 |
True
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T or f. Document repeated and frequent shortages of
an individual. 325 |
True
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If a shortage occurs due to
the acceptance of counterfeit currency, yuo should what? 325 |
Report it the day it is discovered
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Clerks shall report the incident of acceptance of counterfit currency to who? 325
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To the COPE and MPO supervisor
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T or f. If COPEs discover counterfeit currency in their account, or are notified of counterfeit currency being submitted to the check issuing activity, they shall report the incident to the MPO supervisor
immediately. 325 |
True
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Who shall report the incident directly to the appropriate
Military Service investigative agency? 325 |
The MPO Supervisor
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The MPO supervisor shall report the incident directly to the appropriate Military Service investigative agency and ensure that a receipt in duplicate from the investigative agency is obtained for the counterfeit currency. 325
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True
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T or f. The PFO or COPE shall submit a letter of explanation, with a copy of the postal offense report and receipt to the accountable postmaster or PFO requesting stock. 325
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True
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The letter of explanation shall include what? 325
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The letter shall include the investigative agency's case number and a statement of justification.
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The statement shall conclude what? 325
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The statement shall conclude that the person, who accepted
the bill used as much care as a reasonable, prudent person would have used in the same situation |
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T or f. This is an an example of a statement to be used in claims "I was unaware that counterfeit bills of this denomination and series were in circulation in this area. The bill was of good quality and deceptive in character to me." 325
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True
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T or f. If the person accepting the counterfeit bill can recall any circumstances of the transaction, include that in the statement. 325
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True
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Who will attach a copy of the investigative agency receipt and a copy of the letter to the accountable postmaster to the clerk's COPE's PS Form 3369? 325
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The COPE
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T or f. The shortage shall be carried forward on each audit until credit is received from the accountable postmaster. 325
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True
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Process losses due to checks
with insufficient funds per what policies? 326 |
per each Military Department's policies
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T or f. Normally shortages do not occur when postage meter funds are remitted. However, certain shortages may occur because of an unusual situation. 326
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True
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T or f. If the shortage is caused by acceptance of counterfeit currency identified as meter funds.See subparagraph C14.2.1.5 326
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True
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T or f. When the USPS detects meter fund remittance errors. See paragraph C14.2.3. 326
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True
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Report shortages that will what? 326
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Report shortages that will generate a FAM as postal
offensesá` |
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T or f. Submit a copy of the postal offense report message
with the PS Form 3602-PO and remittance for the funds that are available. 326 |
True
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Audit of daily MO accounts may disclose shortages in MO
funds that could be due to simple error, carelessness, or negligence, without intent on the part of the responsible individual to defraud, embezzle, or otherwise misappropriate USPS funds. 326 |
True
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T or f. If the responsible individual makes restitution at the time the shortage is
discovered, no other action is required. 326 |
True
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If the Money Order Division, St. Louis, MO, discovers a shortage and voluntary restitution is made, yuo should what? 326
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show the amount as an overage on the next report with a reference to the FAM
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T or f. If the MO clerk accepts responsibility for the loss, but is unable to make immediate, full restitution, monthly installments shall be made until the loss is fully repaid. 326
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True
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T or f. If restitution is made in monthly installments, submit each check, upon receipt, as an overage. 326
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True
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If restitution is made in monthly installments, submit each check, upon receipt, as an overage. Include a tatement on the PS Form
6019 referring to the FAM. 326 |
True
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Report shortages that will what? 326
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Report shortages that will generate a FAM as postal
offensesá` |
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If voluntary restitution is not made or criminal intent is
suspected, the responsible commander shall also immediately designate an investigating officer who shall verify and document the shortage within how many working days? 326 |
2 workdays of the discovery
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The MOB report, with funds, vouchers, paid MOs, tapes, and spoiled MOs, if any, can
then be submitted to who? 326 |
Submit to the Money Order Division, The Lakes, NV
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T or f. Submit a copy of the postal offense report message
with the PS Form 3602-PO and remittance for the funds that are available. 326 |
True
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Audit of daily MO accounts may disclose shortages in MO
funds that could be due to simple error, carelessness, or negligence, without intent on the part of the responsible individual to defraud, embezzle, or otherwise misappropriate USPS funds. 326 |
True
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T or f. If the responsible individual makes restitution at the time the shortage is
discovered, no other action is required. 326 |
True
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If the Money Order Division, St. Louis, MO, discovers a shortage and voluntary restitution is made, yuo should what? 326
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show the amount as an overage on the next report with a reference to the FAM
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T or f. If the MO clerk accepts responsibility for the loss, but is unable to make immediate, full restitution, monthly installments shall be made until the loss is fully repaid. 326
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True
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T or f. If restitution is made in monthly installments, submit each check, upon receipt, as an overage. 326
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True
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If restitution is made in monthly installments, submit each check, upon receipt, as an overage. Include a tatement on the PS Form
6019 referring to the FAM. 326 |
True
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If voluntary restitution is not made or criminal intent is
suspected, the responsible commander shall also immediately designate an investigating officer who shall verify and document the shortage within how many working days? 326 |
2 workdays of the discovery
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The MOB report, with funds, vouchers, paid MOs, tapes, and spoiled MOs, if any, can
then be submitted to who? 326 |
Submit to the Money Order Division, The Lakes, NV
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The MOB report shall provide what? 326
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The report shall provide an explanation of the shortage, and state that an investigation is being conducted.
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T or f. If a shortage occurs due to the acceptance of counterfeit currency, report it on the business day it is discovered, and include a statement about the incident in the "Remarks" section.327
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True
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If the counterfeit currency discovered involves
consolidated reports and the accepting clerk cannot be identified, who shall provide an explanation in the "Remarks" section of the consolidated report? 327 |
The PFO or COPE
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T or F. In the "Remarks" section of the consolidated report, the explanation shall include a statement, such as: "Regarding the counterfeit bills for units 1, 2, and the parent MPO: I am unable to determine which clerk accepted the bills, but the bills were of good quality and deceptive in character." 327
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True
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T or f. The COPE or clerk shall obtain a receipt in duplicate
from the investigative agency. Attach one copy of the receipt to the report submitted to the Money Order Division and the other to the submitting activity's file copy. 327 |
True
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If blank MO forms are lost, destroyed, or stolen, report the
incident as what kind of offense? 327 |
Postal offense
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T or F. If blank MO forms are lost, destroyed, or stolen, report the incident as a possible postal offense. The message report shall be addressed and formatted per Table C14.T1. 327
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True
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When MOs are recovered after having been reported lost or stolen, they shall not be issued and what else? 327
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MOs recovered after having been reported lost or stolen
shall not be issued; hold until disposition instructions are received from the MPSA |
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What is PS Form 1908? 327
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PS Form 1908, Financial Adjustment Memorandum (FAM).
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T or F. If the USPS detects errors in meter or MO remittances, the MPSA or JMPA shall receive a PS
Form 1908 prepared by the accountable postmaster or Money Order Division, relating to the overage or shortage, before resolving the issue. 327 |
True
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T or f. If the USPS detects errors in meter or MO remittances, the MPSA or JMPA shall receive a PS
Form 1908 prepared by the accountable postmaster or Money Order Division, relating to the overage or shortage, before resolving the issue. The MPSA or JMPA shall forward these FAMs through command channels for necessary action. 327 |
True
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If an individual is responsible for a shortage, what shall be requested? 327
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Voluntary restitution
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T or f. If voluntary restitution is refused, an investigating officer shall be designated and the report forwarded. 327
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True
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When a FAM is also a part of a postal offense, you should place what on all correspondence? 327
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Place the FAM and MPSA case numbers on all correspondence
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