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102 Cards in this Set
- Front
- Back
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Treasury checks can be issued max is:
A. 99,999,999.99 B. 99,999.99 C. 9,999 D. 99,999 |
A. 99,999,999.99
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How woud you destroy checks?
A. Shredding B. Burning C. Shredding and Burning D. Throwing in the trash |
C. Shredding and Burning
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US Treasury checks are inventoried how many days?
A. 60 days B. 30 days C. 90 days D. 10 days |
C. 90 days
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What is the stop code for a recertified check?
A. A B. B C. C D. D |
A. A
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What is the stop code for an entitlement?
A. A B. B C. C D. D |
D. D
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Where are checks stored?
A. Vault B. Safe C. Safe and Vault D. Money Box |
C. Safe and Vault
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US Treasury checks are undelieverable after how many days?
A. 30 days B. 60 days C. 90 days D. 120 days |
B. 60 days
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Canceled checks must be deposted no later than what day of the same month?
A. 1st B. 15th C. 20th D. 25th |
D. 25th
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What are two types of public funds?
A. Cash Funds & Vouchers B. Cash Funds & Deposit funds C. Navy Cash cards & deposit funds D. Cash funds & certified checks |
B. Cash Funds & Deposit funds
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Cash held at personal risk includes payroll cash.
A. True B. False |
B. False
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Authority to hold cash at Personal Risk is determined when?
A. Yearly (1st Oct) B. Every 1st day of every Quarter C. Semi Annually (1st Oct & 1 Apr) or a change in cash requirements D. When there is a change in cash requirement |
C. Semi Annually (1st Oct & 1 Apr) or a change in cash requirements
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When do you reorder checks?
A. 9th month B. 8th month C. 3rd month D. 6th month |
A. 9th month
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US Treasury checks are undeliverable when?
A. 6 months after issue month B. 60 days after issue month C. 30 days D. never |
B. 60 days after issue month
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Accountable positions are approved by who?
A. DO B. XO C. CO D. Admiral |
C. CO
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Who approves DO agents?
A. Congress B. CO C. CNO D. US treasury |
B. CO
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Agents can do everything a Deputy can EXCEPT:
A. Sign Treasury checks B. Make deposits C. Approve vouchers D. none of the above |
A. Sign Treasury checks
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SF1179 are submitted when?
A. First day of fiscal year B. Last day of accounting period C. Last day of every month D. First day of every month |
B. Last day of accounting period
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SF215 is what form?
A. Voucher B. Indebtness form C. Cash card request D. Deposit Ticket |
D. Deposit Ticket
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Check stock should be maintained by who?
A. CO B. DO C. XO D. Department head |
B. DO
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Inventory of check stock needs to be taken a minimum of what # days?
A. 60 days B. 90 days C. 120 days D. 160 days |
B. 90 days
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SF215 must be hand written.
A. True B. False |
B. False, they MUST be typed.
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What is SF5515?
A. Deposit ticket B. Cash Request Voucher C. Debit Voucher D. None of the above |
C. Debit Voucher
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All treasury checks are payable up for how long?
A. 60 days B. 6 months C. 1 Year D. 30 days |
C. 1 yr
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What would you use to order checks?
A. SF215 B. SF5515 C. GPO 2314 D. GPO form 2431 |
D. GPO form 2431
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Serial numbers of checks begins at what?
A. 00,001,000 B. 00,000,100 C. 00,000,010 D. 00,000,001 |
A. 00,001,000
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SF5515s are accounted as what?
A. Negative Deposits B. Positive Deposits C. Pending Deposits D. None of the Above |
A. Negative Deposits
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Treasury checks cannot be payable to:
A. "US Navy" B. "John Doe" C. "Cash" D. "USS Nitmitz" |
C. "Cash"
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What is the form for Statement of Agent Officers?
A. DD form 1611 B. DD form 165 C. DD form 181 D. DD form 1081 |
D. DD form 1081
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What form is a Cash Collection Voucher?
A. DD form 1113 B. DD form 1131 C. DD form 1133 D. DD form 1311 |
B. DD form 1131
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When a check is returned, what must a DO do?
A. Burn the check B. Send back to DFAS C. prepare a SF5515 D. Enter in log book |
C. prepare a SF5515
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The department of treasury holds funds appropriated by what subject to disbursement officers of the United states .? |
Congress |
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All funds containers aboard ships and installation that are either on rollers or weight less than how many pounds are stored in a vault or secured in such a way as to prevent movement? |
750 |
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DOs or DDOs may procure cash for authorized disbursement and accommodation transactions overseas using what? |
EFT |
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Shipments of currency in what methods is the least preferred method of obtaining funds? |
Registered mail |
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Combination of all vaults,safes, and funds containers are changed at least once every how many months upon relief, transfers, separation , or discharge of the accountable individual ? |
6 months |
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DOs may use SF 701(activity security checklist) or what other form (security container check sheet) as appropriate to assist in the control and proper safeguarding of public funds store in vaults, safes , and or containers? |
SF 702 |
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What is the vital part of any system that provides in depth protection for a secure area? |
Intrusion Detection System (IDS) |
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There are three levels of alarm protection : penetration? |
Point detection |
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When vaults are not available , DOs ,DDOs , agents, cashiers and other custodian of public funds use combination three tumbler lock, tool resistant safes appearing on General Services administration (GSA) or what else to store public funds? |
Federal Supply Schedules |
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In depth protection can be best achieved by equipping an area with a minimum of how many levels of detection capability ? |
2 hours |
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The DO ensure a that each DDO, agent, or cashier is aware of the frequency for balancing and submission of the DVD form 1081 and uses it as a summary of cash transactions and receipt for cash and vouchers on hand. Each submits a DVD form 1081 no less frequency than how often? |
Monthly |
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For what amounts of what or greater use a burglary resistant safe or vault with at least an Underwriters Laboratories classification of Tool Resistant Safe, TL-30 and having a Group 1 combo lock? |
$50,000 |
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A DDO, agent, or cashier who will be absent for more than how many working days returns all funds and accountable documents to the DO with properly executed DVD forms 2665 and 1081 before departure ? |
5 |
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See what form to document funds entrusted to authorized paying agents to make specific payments, currency conversation s, or checking - cashing transactions? |
DO form 1081 |
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The DO serving the base, camp, post, station, installation, a activity or ship is authorized to advance official funds not to exceed what limit? |
$10,000 |
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Report impress fund advances on what form as cash in the custody of government cashiers? |
SF 1219 |
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The imprest fund cashier prepares and submits a DVD form 1081 to the DO as often as necessary but no less frequently than how often to replenish the fund? |
Monthly |
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A change fund fund may not exceed what amount of each cash register machines operated in the activity ? |
$250 |
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A commander may authorized an additional $50 for each cashier register , and an amount not to exceed what amount for each accountable medical services custodians? |
$500 |
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Unannounced inspection , including cash counts of change funds, are requires at least how often by the cash verification team? |
Quarterly |
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Commanders of their specifically designated representative may disburse what in lieu of cash to employees and members as travels advance? |
Travelers checks |
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Each DoD participant in the travelers check program designates one or more individuals as the activity Travelers check representative. The command appoints the designated representative using what form? |
DDOS form 577 |
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Keep appointment and termination for each DoD participant in the travelers check program in permanent file at the activity to show the successive holders of each position; retain them for at least how many months after the individual ceases to serve in the position ? |
6 |
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Record he receipt of shipment and records of disbursement of travelers checks on either what form (subsidiary accountability record) or he automated inventory system adopted by the travelers check issuing company ? |
DD Form 2667 |
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Travelers check provider must receive payment plus related fees within how many calendar days of he date travelers checks are disbursed? |
5 |
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What method of payment operates under a concept similar to central billing procedures for purchase and payment for airline tickets? |
Centrally billed accounts (CBA) |
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Upon termination of the contract between the General Services Administration and the travelers check provider, DoDs activity cashiers destroy all travelers check on hand by burning or shredding within how many calendar days? |
15 |
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A physical loss of less than what amount without evidence of theft of fraud within the disbursing office is considered a minor loss? |
$750 |
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For what amount Less (No Fraud) will the DO or deputy DO (if the DO is not collocated with the deputy DO) will conduct the investigation and complete the written investigatory report? |
$300 |
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Within how many days aftrthe loss is discovered (unless an extension has been authorized), the IO must submit the ROI through the Commander (who appointed the IO) to DFAS-NPD/IN? |
90 |
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Requests for relief must be in the form of a memorandum and submitted within how many days after the investigation is completed. A copy of the investigation officer's report must be included as an attachment to the request for relief? |
30 days |
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When losses cannot be recovered or relief of liability is granted to the accountable individual, appropriated funds must be made available to removed deficiency from the DO's what? |
SF 1219 |
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The accountable individual or any individual who suspects a fraudulent erroneous payment was made must notify the Commander within how long of discovery? |
24 hours |
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Notify the Commander if the recipient of the erroneous payment does not voluntarily repay the amount owed, and debt is delinquent for how many days for the loss cannot be fully recovered within the 2yr period from the time the erroneous payment was made? |
180 |
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what is the form purchase order invoice or other available chain of custody type receipt? |
SF 44a |
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DoD activity cashiers destroy all traveler's checks on hand by burning or shredding within how many days? |
15 |
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Overages of funds that are how much more must be reported to the CO? |
$750 |
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What are collections creditable to a Department of the Treasury miscellaneous receipts or other account or fund authorized by legislation? |
Receipts |
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What are amounts earned and collected for property sold or services furnished to United Services Government agencies or to the public? |
Reimbursements |
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What occurs when a reimbursement is over collected and requires a return of funds to the remitter? |
Negative reimbursement |
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What are recoveries of payments collected into a DO's accountability as positive amounts on a DD Form 1131 using the same accounting classification as the one on the original disbursement vocuhers? |
Refunds |
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Refunds, documents on collection vouchers, are reported on what form (Daily Statement of Accountability) separately from those occurring as negative reimbursement, which are reported simply as reductions of disbursements? |
DD form 2657 |
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Transfers between appropriations or funds, ir corrections of charges against and credits to them are performed by using what forms? |
SF 1080 (vouchers for transfers between Appropriations funds) and 1081 Voucher schedule of withdrawals and credits) |
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What occurs when a DO receives cash or negotiable instruments from individuals or organizations and does not credit them to an appropriation or funds, or does no support them with a formal collection voucher? |
Unvouchered Collection |
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For Monies received as Contract Bid Deposits the Federal Acquisition Regulation (FAR) prescribes acceptance of only cash, certificates of deposit, or what else? |
Irrevocable Letter of Credit |
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Issue a receipt for identifiable collection applicable to an account maintained by another fiscal station if requested or required, and process the collection as a what? |
Transaction For Others (TFO) |
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Resolve overages not later that what workday after the end of each quarter or, upon the DO's relief from disburing duty, not later than the 5th workday following the date of relief? |
Fifth |
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Maintain a daily Voucher Control Log (what form) for collection vouchers the disbursing office receives or prepares? |
DD form 2659 |
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Use what form for salary offset collections? |
DD form 139 |
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Commissary officials prepare and submit what form to the DO under whose disbursing station symbol number (DSSN) they make deposits? |
DD form 707 |
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When a remitter overpays an amount due by what about or less, collect teh overpayment into receipt account ** 1099, fines, penalties, and Forfeitures? |
$10 |
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Schedule collections deducted from disbursement vouchers on what form except when using a disbursement voucher for both disbursement and collection? |
SF 1096 |
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Use what form for salary offset collections? |
DD Form 139 |
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Use what form to transfer amounts between appropriations and or funds? |
SF 1080 |
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When a DO transacts business in multiple foreign currencies, establish and maintain a separate what for each? |
LDA |
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When a DO transact business in multiple foreign currencies, establish and maintain a separate what for each? |
LDA |
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At least every how often for each LDA account, the DO determines if it may be cost effective to solicit competitive proposals from all American-owned and leading local financial institutions in the area to secure the most beneficial banking agreement? |
three |
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An uncurrent LD check is one that has not been negotiated through the LD for at least how long after the fiscal year in which the check was issued, except where the laws provide that the negotiable period of a check is shorter? |
One fiscal year |
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When outstanding (unpaid) checks become uncurrent in a closed LDA, transfer the US dollar equivalent to what Treasury account? |
20X6045 |
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Hold undeliverable LD checks only until determination that the DO cannot deliver them with the information available, but not longer than how many days from the date of issue? |
60 |
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Record undeliverable LD checks on what form? |
DD Form 2658 |
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Schedule undeliverable LD checks on what form (Schedule of Canceled or Undelivered Checks) showing the check number, month, and year of issue, name of payee, amount (US dollar equivalent on date of issue), DSSN, and the appropriation or fund to be credited? |
SF 1080 |
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Support claims for the proceeds of undeliverable checks that have been credited to the appropriation or fund originally charged using what form? |
SF 1043 |
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A DO may, at his or her discretion, accept an undertaking of indemnity in the form of a written statement or letter if the payee or other claimant is a bank or other financial institution and the check was drawn for what amount or less? |
$15,000 |
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All disbursing officers (DOs) are agents of what? |
Department of Treasury |
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The statement of accountability, what for is a Do's official monthly recording reporting of this accountability to the treasury? |
SF 219 |
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DO finding that an overdraft of what amount or less exists prepares of OF1017-G |
$1 |
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When closing an LDA, the account holder prepares and submits and SF 1149 within how many days after closure? |
5 |
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When a DOof a tactical unit or naval vessel is relieved from disbursing duty by another DO, the relieving DO keeps the relieved DO's disbursing records for how long from the date relief? |
90 days |
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Duplicate copies of disbursement and collection vouchers and associated supporting documents may be destroyed after how long? |
one year |
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When certifying officials send electronic payment files only to the DO, they keep supporting documentation for 6 years and 3 months, except that the retention period for such documentation for Foreign Military Sales (FMS) transactions is how long? |
10 years |
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Keep original disbursing office records and associated papers, and supporting documentation for how long, consistent with guidance in the National Archives and Records Administration General Records schedule 6? |
6 years and 3 months |
