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60 Cards in this Set

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?- Brief notations concerning specific events or a general collection of notes concerning many aspects of an officer's job.
Note Taking
Uses of Notes are (5):
-Basis for writing reports
-Reference for further investigation or testimony
-Admission as evidence
-Subject to scrutiny of court
-Serves as a general index to help an officer's memory
Identify kinds of information that might be entered into a notebook/field book (6):
-Names of victims, witnesses, suspects
-Date and time incident occurred
-Location of incident
-Circumstances of incident
-Report number or file number
-any other information necessary to complete a report
Procedures to be followed in taking notes (9):
-Use a notebook
-Use ink
-Write legibly
-Identify all notes
-Record all relevant facts as soon as they are received
-Check spelling, numbers, and dates as they are recorded
-Use freehand sketches
-Omit words such as a,an,the
-Use common abbreviations
Tasks that involve note taking are (5):
-Witness's Statement
-Victim's Statement
-Observation of incident
-Notebook/fieldbook entry
-Case file, report file, inmate file
Incidents when statements should be obtained (3):
-Criminal offenses
-Non-criminal incidents
-Investigative process
Sources from which information for statements is obtained are (5):
-Offenders/Suspects
-Witnesses
-Victims
-Citizens with information
-Criminal justice personnel
The types of information to be obtained for criminal offenses and/or noncriminal incidents (5):
-Offenses or incidents
-Description of persons
-Description of weapon
-Description of vehicle
-Description of property
-What was seen or heard (Who,what,when,where,why,how)
-nature and extent of injuries
-possible cause of injury
-seriousness of injury
Offenses or incidents to be obtained in taking statements
-race,sex, age
-height, weight
-description of features and hair color type, style
-description of clothing worn
-identifying marks or scars
-identifying speech patterns
-identifying mannerisms
-physical disabilities
-right or left handed
Description of persons obtained in taking statements
-make
-model
-style
-color
-tag number
-identifying marks
Description of vehicle obtained in taking statements
-type of property
-characteristics
-identifying marks or inscriptions
-estimated value
-owner's name
Description of property obtained in taking statements
The 10 basic procedures to follow when taking statements:
-Review elements of case
-Review all notes and evidence
-Determine if individual is witness, victim, or suspect
-Arrange for date, time, place for taking statement
-Decide on appropriate mode for obtaining statement
(written by officer, written by person being interviewed, dictated stenographer, tape recorded, videotaped)
-Preformal statement interview
-Arrange for legal counsel for person giving statement
(Parent's present if a juvenile/child witness)
-Review rights with individual (Miranda)
-Provide for notary service
-Review statement for completeness
?- a permanent written record that communicates important facts to be used in the future
Report
Uses of Reports (7):
-Record facts into a permanent record
-Provide coordination of follow-up activities
-Provide investigative leads
-Provide statistical data
-Provide reference material
-Provide source for officer evaluation
-Provide information to substantiate disciplinary action
Readers of Reports (7):
-Other officers (investigative leads)
-Supervisors (evaluations)
-Attorneys (Depositions/evidence)
-Judges (evidence)
-City/county/state officials (investigations/ probes and reviews)
-Reporters (Facts and leads)
-Citizens
Types of Reports Used (6):
-Incident Report
-Disciplinary Report
-Intake or release report
-Use of Force
-Administrative Reports
-Inmate Evaluation Report
---Gain Time, Work Record
Basic Steps in Report Writing (5):
-Gather the Facts
-Record the Facts (take notes)
-Organize the Facts
-Write the Report
-Evaluate the Report
Basic Requisites of Report Writing (9):
-Factual
-Clear
-Concise
-Complete
-Accurate
-Written in Standard English
-Mechanically Correct
-Legible
-On Time
What do these components convey in the basic requisites of report writing:
-Contains no opinions (Officer's, Witnesses, etc...)
-Contains no inferences
-Reported as observed by officer, witnesses, victims
-Avoid irrelevant, superfluous, ambiguous information (Stick to facts)
-Avoid humor and dramatic influences
Factual
What do these components convey in the basic requisites of report writing:
-Only one interpretation
-Straightforward Language
-Avoid Jargon, Slang, obscure terms
-Use diagrams, sketches when a description is complex
-presents events in logical order
Clear
What do these components convey in the basic requisites of report writing:
-Avoid wordiness
-Be brief but do not compromise accuracy, completeness, clarity
-Repeat a word throughout report rather than use synonyms to eliminate possibility of misinterpretation
-Use offender's name, not "subject," "client," "defendant," etc...
Concise
What do these components convey in the basic requisites of report writing:
-Record answers to basic questions (who,what,where,when,why,how, etc...)
-Record favorable and unfavorable facts
Complete
What do these components convey in the basic requisites of report writing:
-All facts must be correct
-Facts must be specific
-Document information
Accurate
What do these components convey in the basic requisites of report writing:
-Proper Grammar
-Indicates professionalism and competency
-Written in first person
Written in Standard English
What do these components convey in the basic requisites of report writing:
-Spelling
-Capitalization
-Punctuation
Mechanically Correct
What do these components convey in the basic requisites of report writing:
-Typed, if practical
-Print, if handwriting is poor
Legible
What do these components convey in the basic requisites of report writing:
-Must be turned in while the need for the report exists
-Late reports may hinder other person's operations
-Late reports reflect inefficiency and irresponsibility
On Time
?- a group of words containing a subject and verb and expressing a complete thought
Sentence
Demonstrate the ability to properly ____words commonly used in criminal justice.
Spell
Distinguish between statements written in the ____ and the _____ voice.
Active, Passive
Identify that statements in the _____ voice are usually ____ that those in the passive voice
Active, Clearer
Identify that all reports should be written in the _____ person.
First
Demonstrate the ability to write a ___ incorporating the requisites as discussed or described in class
Report
Demonstrate the ability to ______ reports by revising content and correcting errors.
Evaluate
Identify reasons for reporting procedures (5):
-Ensure uniformity of documents
-Eliminate errors through consistency
-Ensure completeness of reports
-Ensure accuracy of reports
-Aid in training to make reports
Identify the source of ______ procedures.
Reporting
Identify the elements of reporting procedures (7):
-A description of what information is to be reported
-Circumstances that necessitate the report
-Listing of facts that should be reported
-Forms that constitute the report
-Distribution of completed report-recipients
-Follow-up on report, if appropriate
-Who is responsible for making the report
Identify where reporting procedures may be found (4):
-Florida Statutes
-Administrative Rules
-Department/agency standard operating procedures
-On the form or report
Duties of the duty officer/radio communications officer (2):
-operate and monitor radio frequencies for dispatching units and receiving messages
-maintain up-to-the-minute status of all units
Communications _______ when using a mobile radio system as displaying concern for the public by using appropriate procedures so as to lessen distress and apprehension; e.g., during a search for escaped inmate
Privacy
It is important to establish a good ______ relationship with the duty officer/radio communications officer.
Working
General Radio Procedures (9):
-plan messages before transmitting
-avoid interrupting other units
-give the receiver of the message time to acknowledge before repeating
-pay attention to transmissions from other units
-acknowledge all calls promptly
-use courtesy
-avoid humor and horseplay
-avoid arguments and sarcasm
-never use communications systems for illegal or personal purposes
Appropriate microphone techniques (4):
-place mouth one to three inches from microphone, speak directly into it
-speak slowly and distinctly
-use evenly modulated tone of voice
-Avoid displays of emotion
Primary components of a portable radio (5):
-transceiver
-battery
-remote microphone
-speaker
-push-to-talk switch
Types of radio codes utilized in transmitting radio communications (4):
-standardized 10 signal code
-alpha
-alpha-numeric
-numeric
Proper use of portable ____ unit
Radio
Proper use of ____ station
Base
Proper preparation of radio _____.
Messages
Demonstrate knowledge of radio (2):
-Routine maintenance check
-Common failures and repair
FCIC-Location-Agency
Florida Crime Information Center -FDLE- Tallahassee, FL
NCIC-Location-Agency
National Crime Information Center- FBI- Clarksburg, West Virginia
MEPIC-Location-Agency
Missing Endangered Persons Information Clearinghouse- FDLE-Tallahassee, FL
Major Assets of the Florida Crime Information Center (3):
-Provides computerized information system
-Provides information available on: wanted/missing persons, stolen property, vehicle/vessel identification data, criminal history, registered sexual predators
-provides state and national access to communications network
How information becomes available to users of the FCIC (4):
-Criminal history data derived from arrest fingerprint reports and correctional reports
-Wanted and missing persons data entered directly by user agencies through their terminal
-Stolen property data entered by users
-Driver license, vehicle/vessel identification data available through links with the Department of Highway Safety and Motor
The national communications link available through FCIC, an international justice and public safety information sharing network and allows for interstate and interagency information exchange
NLETS
NLETS
National Law Enforcement Telecommunications System
Limitations on the use of the FCIC system (6):
-System users must be trained and certified, and submit to a state and national fingerprinted-based background check within 30 days of employment or terminal assignment
-information obtained through FCIC may only be used for criminal justice purposes
-agency entering data is responsible for maintenance and removal of the data
-communication capabilities shall be restricted to matters of criminal justice importance
-computer sites must have adequate physical security to prevent unauthorized access
-logs must be kept of people accessing criminal histories
Factors that will ensure efficient and effective use of the FCIC system by officers (5):
-Know the system capabilities
-provide all available identification data when making a request
-have terminal operator repeat the request and officer repeat the response to the request
-have all available identification data used when making an entry into the system
-don't hesitate to use the system for all routine and special tasks
The major components of the FCIC system (5):
-Main frame computer
-communication processors
-communication lines
-data sets
-terminals