Reading...
Play button
Play button
Use LEFT and RIGHT arrow keys to navigate between flashcards;
Use UP and DOWN arrow keys to flip the card;
H to show hint;
A reads text to speech;
60 Cards in this Set
- Front
- Back
|
?- Brief notations concerning specific events or a general collection of notes concerning many aspects of an officer's job.
|
Note Taking
|
|
|
Uses of Notes are (5):
|
-Basis for writing reports
-Reference for further investigation or testimony -Admission as evidence -Subject to scrutiny of court -Serves as a general index to help an officer's memory |
|
|
Identify kinds of information that might be entered into a notebook/field book (6):
|
-Names of victims, witnesses, suspects
-Date and time incident occurred -Location of incident -Circumstances of incident -Report number or file number -any other information necessary to complete a report |
|
|
Procedures to be followed in taking notes (9):
|
-Use a notebook
-Use ink -Write legibly -Identify all notes -Record all relevant facts as soon as they are received -Check spelling, numbers, and dates as they are recorded -Use freehand sketches -Omit words such as a,an,the -Use common abbreviations |
|
|
Tasks that involve note taking are (5):
|
-Witness's Statement
-Victim's Statement -Observation of incident -Notebook/fieldbook entry -Case file, report file, inmate file |
|
|
Incidents when statements should be obtained (3):
|
-Criminal offenses
-Non-criminal incidents -Investigative process |
|
|
Sources from which information for statements is obtained are (5):
|
-Offenders/Suspects
-Witnesses -Victims -Citizens with information -Criminal justice personnel |
|
|
The types of information to be obtained for criminal offenses and/or noncriminal incidents (5):
|
-Offenses or incidents
-Description of persons -Description of weapon -Description of vehicle -Description of property |
|
|
-What was seen or heard (Who,what,when,where,why,how)
-nature and extent of injuries -possible cause of injury -seriousness of injury |
Offenses or incidents to be obtained in taking statements
|
|
|
-race,sex, age
-height, weight -description of features and hair color type, style -description of clothing worn -identifying marks or scars -identifying speech patterns -identifying mannerisms -physical disabilities -right or left handed |
Description of persons obtained in taking statements
|
|
|
-make
-model -style -color -tag number -identifying marks |
Description of vehicle obtained in taking statements
|
|
|
-type of property
-characteristics -identifying marks or inscriptions -estimated value -owner's name |
Description of property obtained in taking statements
|
|
|
The 10 basic procedures to follow when taking statements:
|
-Review elements of case
-Review all notes and evidence -Determine if individual is witness, victim, or suspect -Arrange for date, time, place for taking statement -Decide on appropriate mode for obtaining statement (written by officer, written by person being interviewed, dictated stenographer, tape recorded, videotaped) -Preformal statement interview -Arrange for legal counsel for person giving statement (Parent's present if a juvenile/child witness) -Review rights with individual (Miranda) -Provide for notary service -Review statement for completeness |
|
|
?- a permanent written record that communicates important facts to be used in the future
|
Report
|
|
|
Uses of Reports (7):
|
-Record facts into a permanent record
-Provide coordination of follow-up activities -Provide investigative leads -Provide statistical data -Provide reference material -Provide source for officer evaluation -Provide information to substantiate disciplinary action |
|
|
Readers of Reports (7):
|
-Other officers (investigative leads)
-Supervisors (evaluations) -Attorneys (Depositions/evidence) -Judges (evidence) -City/county/state officials (investigations/ probes and reviews) -Reporters (Facts and leads) -Citizens |
|
|
Types of Reports Used (6):
|
-Incident Report
-Disciplinary Report -Intake or release report -Use of Force -Administrative Reports -Inmate Evaluation Report ---Gain Time, Work Record |
|
|
Basic Steps in Report Writing (5):
|
-Gather the Facts
-Record the Facts (take notes) -Organize the Facts -Write the Report -Evaluate the Report |
|
|
Basic Requisites of Report Writing (9):
|
-Factual
-Clear -Concise -Complete -Accurate -Written in Standard English -Mechanically Correct -Legible -On Time |
|
|
What do these components convey in the basic requisites of report writing:
-Contains no opinions (Officer's, Witnesses, etc...) -Contains no inferences -Reported as observed by officer, witnesses, victims -Avoid irrelevant, superfluous, ambiguous information (Stick to facts) -Avoid humor and dramatic influences |
Factual
|
|
|
What do these components convey in the basic requisites of report writing:
-Only one interpretation -Straightforward Language -Avoid Jargon, Slang, obscure terms -Use diagrams, sketches when a description is complex -presents events in logical order |
Clear
|
|
|
What do these components convey in the basic requisites of report writing:
-Avoid wordiness -Be brief but do not compromise accuracy, completeness, clarity -Repeat a word throughout report rather than use synonyms to eliminate possibility of misinterpretation -Use offender's name, not "subject," "client," "defendant," etc... |
Concise
|
|
|
What do these components convey in the basic requisites of report writing:
-Record answers to basic questions (who,what,where,when,why,how, etc...) -Record favorable and unfavorable facts |
Complete
|
|
|
What do these components convey in the basic requisites of report writing:
-All facts must be correct -Facts must be specific -Document information |
Accurate
|
|
|
What do these components convey in the basic requisites of report writing:
-Proper Grammar -Indicates professionalism and competency -Written in first person |
Written in Standard English
|
|
|
What do these components convey in the basic requisites of report writing:
-Spelling -Capitalization -Punctuation |
Mechanically Correct
|
|
|
What do these components convey in the basic requisites of report writing:
-Typed, if practical -Print, if handwriting is poor |
Legible
|
|
|
What do these components convey in the basic requisites of report writing:
-Must be turned in while the need for the report exists -Late reports may hinder other person's operations -Late reports reflect inefficiency and irresponsibility |
On Time
|
|
|
?- a group of words containing a subject and verb and expressing a complete thought
|
Sentence
|
|
|
Demonstrate the ability to properly ____words commonly used in criminal justice.
|
Spell
|
|
|
Distinguish between statements written in the ____ and the _____ voice.
|
Active, Passive
|
|
|
Identify that statements in the _____ voice are usually ____ that those in the passive voice
|
Active, Clearer
|
|
|
Identify that all reports should be written in the _____ person.
|
First
|
|
|
Demonstrate the ability to write a ___ incorporating the requisites as discussed or described in class
|
Report
|
|
|
Demonstrate the ability to ______ reports by revising content and correcting errors.
|
Evaluate
|
|
|
Identify reasons for reporting procedures (5):
|
-Ensure uniformity of documents
-Eliminate errors through consistency -Ensure completeness of reports -Ensure accuracy of reports -Aid in training to make reports |
|
|
Identify the source of ______ procedures.
|
Reporting
|
|
|
Identify the elements of reporting procedures (7):
|
-A description of what information is to be reported
-Circumstances that necessitate the report -Listing of facts that should be reported -Forms that constitute the report -Distribution of completed report-recipients -Follow-up on report, if appropriate -Who is responsible for making the report |
|
|
Identify where reporting procedures may be found (4):
|
-Florida Statutes
-Administrative Rules -Department/agency standard operating procedures -On the form or report |
|
|
Duties of the duty officer/radio communications officer (2):
|
-operate and monitor radio frequencies for dispatching units and receiving messages
-maintain up-to-the-minute status of all units |
|
|
Communications _______ when using a mobile radio system as displaying concern for the public by using appropriate procedures so as to lessen distress and apprehension; e.g., during a search for escaped inmate
|
Privacy
|
|
|
It is important to establish a good ______ relationship with the duty officer/radio communications officer.
|
Working
|
|
|
General Radio Procedures (9):
|
-plan messages before transmitting
-avoid interrupting other units -give the receiver of the message time to acknowledge before repeating -pay attention to transmissions from other units -acknowledge all calls promptly -use courtesy -avoid humor and horseplay -avoid arguments and sarcasm -never use communications systems for illegal or personal purposes |
|
|
Appropriate microphone techniques (4):
|
-place mouth one to three inches from microphone, speak directly into it
-speak slowly and distinctly -use evenly modulated tone of voice -Avoid displays of emotion |
|
|
Primary components of a portable radio (5):
|
-transceiver
-battery -remote microphone -speaker -push-to-talk switch |
|
|
Types of radio codes utilized in transmitting radio communications (4):
|
-standardized 10 signal code
-alpha -alpha-numeric -numeric |
|
|
Proper use of portable ____ unit
|
Radio
|
|
|
Proper use of ____ station
|
Base
|
|
|
Proper preparation of radio _____.
|
Messages
|
|
|
Demonstrate knowledge of radio (2):
|
-Routine maintenance check
-Common failures and repair |
|
|
FCIC-Location-Agency
|
Florida Crime Information Center -FDLE- Tallahassee, FL
|
|
|
NCIC-Location-Agency
|
National Crime Information Center- FBI- Clarksburg, West Virginia
|
|
|
MEPIC-Location-Agency
|
Missing Endangered Persons Information Clearinghouse- FDLE-Tallahassee, FL
|
|
|
Major Assets of the Florida Crime Information Center (3):
|
-Provides computerized information system
-Provides information available on: wanted/missing persons, stolen property, vehicle/vessel identification data, criminal history, registered sexual predators -provides state and national access to communications network |
|
|
How information becomes available to users of the FCIC (4):
|
-Criminal history data derived from arrest fingerprint reports and correctional reports
-Wanted and missing persons data entered directly by user agencies through their terminal -Stolen property data entered by users -Driver license, vehicle/vessel identification data available through links with the Department of Highway Safety and Motor |
|
|
The national communications link available through FCIC, an international justice and public safety information sharing network and allows for interstate and interagency information exchange
|
NLETS
|
|
|
NLETS
|
National Law Enforcement Telecommunications System
|
|
|
Limitations on the use of the FCIC system (6):
|
-System users must be trained and certified, and submit to a state and national fingerprinted-based background check within 30 days of employment or terminal assignment
-information obtained through FCIC may only be used for criminal justice purposes -agency entering data is responsible for maintenance and removal of the data -communication capabilities shall be restricted to matters of criminal justice importance -computer sites must have adequate physical security to prevent unauthorized access -logs must be kept of people accessing criminal histories |
|
|
Factors that will ensure efficient and effective use of the FCIC system by officers (5):
|
-Know the system capabilities
-provide all available identification data when making a request -have terminal operator repeat the request and officer repeat the response to the request -have all available identification data used when making an entry into the system -don't hesitate to use the system for all routine and special tasks |
|
|
The major components of the FCIC system (5):
|
-Main frame computer
-communication processors -communication lines -data sets -terminals |
