Cps I Exam 1- Presentations

Front 1

things to know about audience before presenting (4)

Back 1

Age
education lvl
reason audience is there
audience size

Front 2

good purpose answers the question...

Back 2

“What do I want my audience to do, feel, or know when they leave this room?”

Front 3

3 things to learn about setting

Back 3

Learn who/what will precede and follow your talk
Learn about the room, lights, equipment
Learn who will be in adjoining rooms

Front 4

how to prepare your topic research and convert to presentation (4)

Back 4

Gather all your research & construct rough draft
Go through rough draft and highlight 3-4 key points
Find statements, facts, statistics, or examples that support your key points
Evaluate the examples

Front 5

3 things to do when making your presentation (use, write, check)

Back 5

Use concrete examples whenever possible
Write a detailed outline
Check for logical development and explicit transition words

Front 6

4 things to do when going over your presentation (develop 2 things, 2 misc)

Back 6

Ask a colleague to review your outline
Develop a strong introduction- Explain why presentation is important
Develop a strong conclusion
Revisions where necessary

Front 7

% of communications that is nonverbal

ex) of non verbal communication (5)

Back 7

60%

Posture, facial expressions, voice, hand gestures, whole body dynamic

Front 8

voice- how to prepare it beforehand
4 things to watch with your voice

Back 8

Inflection, pauses, tone, and pace
Drink small amount of water before a presentation

Front 9

when to pause (2)

Back 9

Pause after a rhetorical question
Pause after presenting a new visual

Front 10

3 things about talking- sentence structure, pace, who to talk to

Back 10

Use shorter sentences and don’t forget to breathe
Avoid speeding up at end of presentation
Talk to your audience, not your visuals

Front 11

eyes- purpose of eye contact (2)

Back 11

Watching audience keeps speaker tuned into whether or not audience understands
Eye contact is a way to keep audience interested

Front 12

Body language- why is this important to pay attn to (2)

Back 12

give good first impression
to avoid distracting behaviors

Front 13

clothing tips (2)

Back 13

Dress comfortably and appropriately
Adapt clothes to the people you will be addressing

Front 14

lectern tips- where ot put notes, avoid..., check...

Back 14

Avoid clutching the lectern
Place your notes as high on the
lectern as possible
Check ahead of time that you can see your notes on the lectern

Front 15

laser pointer use (3) what to do if you're nervous

Back 15

Use laser pointer sparingly
Rest pointer on opposite forearm or lectern to avoid nervous & shaky hand
Turn pointer off when you aren’t using it

Front 16

delivery techs (3)

Back 16

Vary speech pattern, intonation, pitch, and pace vs. monotone
Pause occasionally
Avoid use of filler sounds “um” or “ah” or filler words (basically, essentially)

Front 17

Q/A period tips (3)
use the question to do what?
before speaking, what should you mention about Q/A
what to do when people ask a q

Back 17

Tell the audience before you speak there will be time for questions
Rephrase the question
Use the question to reinforce your message

Front 18

2 most common Q/A mistakes

Back 18

Answering question too quickly
Answering too much

Front 19

what if no one asks a question

Back 19

be prepared to ask the first one...

Front 20

what if oyu don't know answer to question (2)

Back 20

Be honest if you don’t have the
answer
Find an expert in the audience

Front 21

anxiety- how to reduce (2)

Back 21

Interacting with audience can reduce
Humor can break the ice

most anxiety doesn't show though

Front 22

slides- should be used as...

Back 22

Tools, not crutches- use to help presentation move along smoothly

Front 23

3 properties of effective slide

Back 23

Simplifies concepts
Illuminates specific points
Reinforces the spoken word

Front 24

10 properties of good visual aid

Back 24

Purposeful
Accurate
Selective (not overloaded with too much detail)
Clarity (msg should be self evident)
Consistent (similar data should be supplied in similar forms)
focused (be obvious about the point it is making)
clear and simple
effective
convincing
independent

Front 25

6 things that often go wrong with visual slides (graphs, etc)

Back 25

Too much data
Inappropriate chart or graph design
Pie chart with too many pieces
Line charts with too many lines
Illegible tables
super fucking long flow charts

Front 26

4 things NOT to do with visual aids

Back 26

Don’t over design
-Slides should be clear, concise, and consistent
No titles or titles that are too long
-Descriptive titles that summarize point of slide
Invisible lines/numbers
-Remember red/green color confusion
Avoid ALL CAPITAL LETTERS

Front 27

how to build visual...sequences...on slides...

Back 27

Build progressive visual sequences on slides

Front 28

Proofreading into two phases (2) (3 things each)

Back 28

Concepts, sequencing, accuracy

then


Spelling, punctuation, correctness

Front 29

2 techniques to have better proof reading

Back 29

Have someone unfamiliar with work proofread material
Start from the end and proof in reverse last word and proofread in reverse
Reduces tendency to read and skip without noticing

Front 30

4 presentation details that benefit from rehearsing

Back 30

your opening (attn grabber)

watch speaking volume

Difficultly shifting attention from notes  audience, then screen  audience
Physical presentation may need “trimming up”

Front 31

4 things handouts can include

Back 31

A brief summary of the presentation
An outline of the presentation, main points, and supporting data
Charts, graphs, and tables explaining complex data
An annotated bibliograph

Front 32

self assessment- if you are not comfortable, what should your goal be?

Back 32

Perfection should not be your goal…improvement should

Front 33

self assessment- if you ARE comfortable, what should your goal be (3 things to work on)

Back 33

Work on mastery of key areas:
Transitions, non-verbal, slide content