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67 Cards in this Set

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HOW ARE THE CONCEPTS OF COMMUNICATION PREPARATION UNIVERSAL?
THE BASIC PHILOSOPHY AND GUIDANCE FOR EFFECTIVE WRITING AND SPEAKING ARE THE SAME. BOTH INVOLVE GETTING STARTED WITH THE COMMUNICATION, SUBJECT RESEARCH, SUPPORT SELECTION, AND ORGANIZING.
WHAT IS EFFECTIVE COMMUNICATION?
ANY COMMUNICATION THAT RESULTS IN THE RECEIVER INTERPRETING YOUR MESSAGE AS YOU INTENDED
FOR WHAT THREE REASONS DO WE GENERALLY TRY TO COMMUNICATE WITH EACH OTHER?
1. DIRECT
2. INFLUENCE
3. INFORM
EXPLAIN THE TWO AUDIENCE CONCEPT AS IT APPLIES TO COMMUNICATION.
SENDING AUDIENCE: THE GROUP WE REPRESENT.
RECEIVING AUDIENCE: THE GROUP WITH WHOM WE ARE COMMUNICATING.
NAME FOUR SOURCES FO RESEARCHING YOUR SUBJECT.
LIBRARY
INTERNET
REFERENCE BOOKS
INDIVIDUALS
LIST FIVE CATAGORIES OF REFERENCE TOOLS.
ALMANACS
DICTIONARIES
ENCYCLOPEDIAS
THESAURUSES
E-RESOURCES
NAME THE FIVE TYPES OF SUPPORT.
DEFINITIIONS
EXAMPLES
COMPARISONS
TESTIMONY
STATISTICS
IN WHAT MANNER DID SOCRATES DESRIBE SPEECH? HOW DOES THIS CORRELATE TO SPEECH STRUCTURE?
"THE BODY OF AN ANIMAL HAVING A HEAD(INTRODUCTION),BODY AND TAIL (CONCLUSION)
NAME FIVE DIFFERENT PATTERNS USED WHEN ORGANIZING A PRESENTATION.
1 TOPICAL. 2 TIME OR CHRONOLOGICAL. 3 REASON - PROBLEM SOLUTION. 4 SPATIAL - GEOGRAPHICAL. 5 CAUSE AND EFFECT
DESCRIBE MIND MAPPING.
BRAINSTORMING, WHERE YOU ALLOW YOUR UNORGANIZED THOUGHTS TO FLOW ONTO PAPER, CONNECTING LIKE ITEMS.
LIST FOUR OUTLINING FORMATS.
SCRATCH
FORMAL
INFORMAL
TALKING PAPER
WHAT DO THE TERMS "FAULTY ANALOGY, ASSERTED CONCLUSION, LOADED QUESTION, AND NON SEQUITUR HAVE IN COMMON"?
THEY ARE EXAMPLES OF FLAWS OR FALLACIES IN LOGIC.
HOW ARE TRANSITIONAL DEVICES VALUABLE TOOLS WHEN ARRANGING THE ELEMENTS OF YOUR MESSAGE?
TRANSITIONAL DEVICES, CAN ASSIST YOUR AUDIENCE IN FOLLOWING YOUR TRAIN OF THOUGHT.
WHAT ARE THE ACCEPTED STANDARDS FOR THE FORMAT OF THE PRINTED PRESENTATION?
DOUBLE SPACE TEXT
ALL MAIN POINTS ADEQUATELY SUPPORTED.
USE A 12 POINT. TIMES NEW ROMAN FONT, ONE INCH MARGINS ALIGN TEXT TO LEFT.
WHAT ARE THE THREE AREAS TO FOCUS ON WHEN WRITING A PAPER?
1. TECHNICAL ACCURACY AND COVERAGE
2. ARRANGEMENT AND FLOW
3. REDABILITY AND MECHANICS
WHY IS THE "EXTEMPORANEOUS" APPROACH TO SPEAKING APPEALLING?
IT IS THE LEAST HOSTILE AND MOST INTIMATE FORM OF COMMUNICATING WITH AN AUDIENCE.
WHAT ARE THE THREE AREAS TO FOCUS ON WHEN PREPARING A SPEECH?
1. TECHNICAL ACCURACY AND COVERAGE
2. ARRANGEMENT AND FLOW
3. PRESENTATION AND DELIVERY
WHAT THREE COMPONENTS ARE EVALUATED IN THE INTRODUCTION OF A WRITTEN OR SPOKEN PRESENTATION?
PURPOSE
MOTIVATION
OVERVIEW
WHAT SECTION IS USED TO EVALUATE PUNCTUATION, GRAMMAR AND SPELLING?
READABILITY AND MECHANICS
IN WHICH PART OF A SPEECH OR WRITTEN PRESENTATION WOULD YOU EVALUATE THE USE AND INTEGRATION OF TRANSITIONS
ORGANIZATION
WHAT ARE THREE RESPONSIBILITIES OF COMMANDERS AND SUPERVISORS THEIR STAFFS AND SUBORDINATES, WHEN IT COMES TO ORGANIZATIONAL COMMUNICATION?
KEEP CHANNELS OPEN, MAINTAIN AN ENVIRONMENT CONDUCIVE TO COMMUNICATION AND COMMUNICATE EFFECTIVELY
IN WHAT WAY CAN ORGANIZATIONAL PERSONNEL VERIFY THEY ARE ENGAGING CRITICALLY AND CONSTRUCTIVELY IN THE EXCHANGE OF IDEAS?
BY COMPLETING A SHORT, SELF-DIAGNOSTIC EXERCISE THAT REVEALS PERSONAL BUT APPLICABLE BARRIERS TO COMMUNICATING.
NAME FOUR BARRIERS THAT CAN HINDER EFFECTIVE COMMUNICATION.
ORGANIZATIONAL
LANGUAGE
MANAGERIAL
PSYCHOLOGICAL
WHAT ARE THE STEPS IN OVERCOMING COMMUNICATION BARRIERS?
1. ESTABLISH AN ORGANIZATIONAL POLICY THAT DEFINES LINES OF RESPONSIBILITY AND AUTHORITY, ESTABLISHES COMMUNICATIONS CHANNELS, PROVIDES A CLIMATE FOR EFFECTIVE COMMUNICATION, AND KEEPS KEY PEOPLE INFORMED. 2. INCREASE SKILLS IN WRITTEN AND ORAL EXPRESSION.
HOW DO COMMUNICATIONS FLOW WITHIN AN ORGANIZATION?
THREE DIRECTIONS: UPWARD, DOWNWARD AND LATERAL.
WHAT IS THE RESULT OF COMMUNICATIONS HAVING TO PASS THROUGH MANY ORGANIZATIONAL LEVELS?
CAUSES A DELAY IN COMMUNICATIONS AND CREATES CHANCES FOR DISTORTION OF THE ORIGINAL MESSAGE.
THE MISUSE OF ABSTRACTIONS AND A LACK OF COMMON CORE EXPERIENCE ARE MAIN CONTRIBUTORS TO WHICH COMMUNICATION BARRIER?
THEY ARE THE MAIN CONTRIBUTORS TO LANGUAGE BARRIERS.
WHAT IS THE DIFFERENCE BETWEEN CONCRETE AND AN ABSTRACT NOUN?
CONCRETE - REFERS TO OBJECTS THAT HUMANS CAN DIRECTLY EXPERIENCE. THEY USUALLY CONVEY THE SAME MEANING TO EVERYBODY. ABSTRACT - TENDS TO BE VAGUE AND OPEN TO INTERPRETATION.
WHAT IS A CLIQUE? DESCRIBE ONE ADVANTAGE AND ONE DISADVANTAGE OF A CLIQUE WITHIN AN ORGANIZATION.
RESULT OF OUR SOCIAL INSTINCT TO BAND TOGETHER IN GROUPS. CAN BIND PEOPLE TOGETHER BY ENHANCING UNIT MORALE. CAN ALSO TAKE ON A LIFE OF ITS OWN AND BECOME INDEPENDENT OF ORGANIZATIONAL OBJECTIVES.
WHAT ARE THE FOUR STEPS IN THE PROCESS OF WRITING?
PREWRITING
DRAFTING
EDITING
REVISING
WHAT FIVE STEPS ARE INVOLVED IN THE PREWRITING PHASE?
1)SELECTING YOUR PURPOSE AND OBJECTIVE. 2)ANALYZING YOUR AUDIENCE. 3)RESEARCHING YOUR SUBJECT. 4)SELECTING A PATTERN. 5)OUTLINING
WHEN WRITING YOUR DRAFT, WHAT AREAS SHOULD YOU FOCUS ON?
INTRODUCTION
BODY
CONCLUSING
TRANSITIONS
SUPPORT
DURING THE EDITING PHASE, WHAT SPECIFICALLY ARE YOU LOOKING FOR?
LOOK FOR BASIC GRAMMATICAL ERRORS AND CORRECT FORMAT. CHECK FOR COMPLETE PARAGRAPHS AND SENTENCES, THEN COMPARE IT TO YOUR OUTLINE TO ENSURE YOU HAVE INCLUDED ALL OF THE MAIN POINTS AND SUBPOINTS YOU INTENDED TO COVER.
DESCRIBE THE REVISING PHASE.
REVISING IS A FINISHING STEP TO IMPROVE THE COMMUNICATION BASED ON THE EDITING PHASE AND THE FEEDBACK FROM THE REVIEWERS. YOU REVISE OR REWRITE YOUR DRAFT TO MAKE IT INTO A MORE FORMAL PRESENTATION.
WHAT IS SENTENCE UNITY?
ALL THE PARTS OF THE SENTENCE MATCHING IN NUMBER, VERB, POSSESSION, ETC.
BRIEFLY DEFINE THE FOUR TYPES OF SENTENCES YOU SHOULD USE THROUGHOUT YOUR WRITTEN COMMUNICATION.
1)SIMPLE SENTENCE-EXPRESSES ONE COMPLETE THOUGHT. 2)COMPOUND SENTENCE-UNION OF TWO OR MORE SIMPLE SENTENCES. 3)COMMPLEX SENTENCE-SIMPLE WITH A DEPENDENT CLAUSE ATTACHED TO IT. 4)COMPOUND-COMPLEX-COMBINATION OF THE TWO.
NAME THE STANDARD SENTENCE MECHANICS YOU SHOULD BE AWARE OF WHEN WRITING.
PUNCTUATION
CAPITALIZATION
ABBREVIATION
BRIEFLY DESCRIBE EACH OF THE COMMON OBSTACLES TO SENTENCE COHERENCE.
FAULTY ORDER OF SENTENCE PARTS AND MISPLACED MODIFIERS-SENTENCE PARTS ARE NOT IN CORRECT ORDER. 2)FAULTY PARALLELISMS-SIMILAR IDEAS OR PARTS ARE NOT EXPRESSED IN A PARALLEL WAY. 3)FAULTY RELATIONSHIP OF IDEAS-READER CANNOT TELL THE RELATIONSHIP OF SENTENCE PARTS DUE TO DANGLING MODIFIERS OR OMISSIONS.
WHAT ARE THE THREE BASIC COMPONENTS OF A PARAGRAPH?
TOPIC SENTENCE
SUPPORT SENTENCE
CLOSING SENTENCE
WHAT IS THE BASIC CONCEPT OF PARAGRAPH COHERENCE?
ALL THE PARAGRAPH PARTS SHOULD BE ARRANGED SO THAT THEIR RELATIONSHIP IS CLEAR TO THE READER.
WHAT ARE SOME EXAMPLES OF TRANSITIONAL DEVICES YOU CAN USE TO SHOW A CONTRASTING RELATIONSHIP?
BUT, STILL, HOWEVER, NEVERTHELESS, AND YET.
CONSIDERING THE POINT OF VIEW FOR YOUR COMMUNICATION, DESCRIBE HOW WRITING IN THE SECOND PERSON IS DONE.
THE SECOND PERSON IS THE PERSON SPOKEN TO; USING THE SECOND PERSON ALLOWS THE WRITER TO MAINTAIN SOME PERSONAL RELATIONSHIP WITH THE READER.
DESCRIBE THE THREE COMMON FORMS OF TENSE YOU WILL USE IN YOUR COMMUNICATION.
1)PAST-EXPRESS ACTIONS OR MAKE A STATEMENT ABOUT SOMETHING THAT HAPPENED IN THE PAST. 2)PRESENT-EXPRESSES ACTION OR MAKES A STATEMENT ABOUT SOMETHING HAPPENING IN THE PRESENT TIME.3)FUTURE-EXPRESSES ACTION OR MAKE A STATEMENT ABOUT SOMETHING HAPPENING AT A FUTURE TIME.
WHAT DOES THE VOICE OF YOUR WRITING INDICATE?
IF THE SUBJECT ACTS OR IS ACTED UPON.
HOW DO YOU USE NUMBER TO MAINTAIN PARAGRAPH COHERENCE?
IF THE CONTROLLING IDEA IS SINGULAR, YOU KEEP ALL THE REFERENCES TO IT SINGULAR.
WHAT IS THE BASIC IDEA BEHIND WRITING A DRAFT?
TO GET YOUR IDEAS DOWN ON PAPER SO YOU CAN REVISE AND EDIT.
EACH TIME YOUR WORK IS EDITED, WHAT SHOULD THE EDITOR BE READING FOR?
CONTENT
ARRANGEMENT AND FLOW
REDABILITY AND MECHANICS.
DEFINITION OF A BULLET STATEMENT?
CONCISE, WRITTEN STATEMENT OF A SINGLE IDEA OR A SINGLE ACCOMPLISHMENT AND THE IMPACT.
WHAT FORM OF COMMUNICATION DOES THE CONSTRUCTION OF A BULLET STATEMENT RESEMBLE? WHY THE COMPARISON OF THE TWO FORMS?
WORDING OF A TELEGRAM. WORD ECONOMIZING IS INTEGRAL TO SAVE MONEY WHILE INSURING MESSAGE MEANING; THE SAME CONCEPT TO DEVELOPING BULLET STATEMENTS.
NAME THE TYPES OF BULLET STATEMENTS.
SINGLE IDEA
SINGLE ACCOMPLISHMENT
EXPLAIN THE FOLLOWING FORMULA: SAB=SAC+2
Single Accomplishment Bullet =Specific, Accurate, Concise. Single Accomplishment/Achievement and impact
WHAT ARE THE ATTRIBUTES OF AN EFFECTIVE BULLET STATEMENT?
IT SHOULD BE SPECIFIC, ACCURATE AND CONCISE.
WHAT ARE THE THREE MOST COMMON USES FOR BULLET STATEMENTS IN THE AIR FORCE?
EPR
AWARD/DECORATION NOMINATION
TALKING PAPER
HOW MANY TYPES OF ACCOMPLISHMENT BULLET STATEMENTS ARE THERE? NAME THEM.
THREE:
ACTION VERB BULLET
MODIFIED VERB BULLET
SPECIFIC ACHIEVEMENT BULLET
WHAT IS AN SIB?
SINGLE IDEA BULLET.
WHERE WOULD YOU MOST LIKELY USE AN SIB?
TALKING PAPER, POINT PAPER, OR BULLET BACKGROUND PAPER.
WHERE WOULD YOU MOST LIKELY USE AN SAB?
EPRs, AWARD/DECORATION NOMINATION PACKAGE.
WHAT ARE THE PHASES OF THE SPEAKING PROCESS?
PREWRITING
DRAFTING
EDITING
PRESENTING
WHEN STARTING A PRESENTATION, WHAT ARE SOME ATTENTION-GETTING DEVICES YOU MIGHT CONSIDER?
RHETORICAL QUESTIONS; DIRECT QUESTIONS; QUOTATIONS; ILLUSTRATIONS; STARTLING STATEMENT; UNUSUAL OR DRAMATIC DEVICES; REFERENCES TO THE IMPORTANCE OF THE THEME.
WHAT IS THE DEFINITION OF A RHETORICAL QUESTION?
ONE REQUIRING NO ANSWER, IT IS USUALLY OBVIOUS.
WHAT IS THE PURPOSE OF THE OVERVIEW STEP IN THE PROCESS OF SPEAKING?
PROVIDES THE AUDIENCE WITH A ROAD MAP OF THE INFORMATION THAT IS TO FOLLOW.
WHAT SHOULD BE ACCOMPLISHED DURING THE SUMMARY?
RESTATE THE MAIN POINTS, THE RELATIONSHIP BETWEEN POINTS AND THE SPECIFICE OBJECTIVE OF THE PRESENTATION.
WHAT DEVICES ARE USED TO ENSURE THE CONTINUITY OF THOUGHT?
TRANSITIONS AND INTERIM SUMMARIES.
HOW MANY TYPES OF PHYSICAL BEHAVIORS ARE THERE? NAME THEM.
THREE:
EYE CONTACT
BODY MOVEMENT
GESTURES
ACCORDING TO DOCTOR KLINE, WHAT ARE THE PROPERTIES OF VOICE?
QUALITY
INTELLIGIBILITY
VARIETY
UPON WHAT FACTORS DOES THE INTELLIGIBILITY OF A PRESENTATION DEPEND?
ARTICULATION
PRONUNCIATION
VOCAL PAUSES
OVERUSE OF STOCK EXPRESSIONS
SUBSTANDARD GRAMMAR
WHAT FUNDAMENTALS OF SPEECH ADD VARIETY TO A PRESENTATION?
RATE
VOLUME
FORCE
PITCH
EMPHASIS