Comnavairforinst 4440.2 Ch10

Front 1

The Supply Officer is directly
responsible for

Back 1

financial accountability. SUPPO is also
responsible for all internal financial processing and external
reporting, but may delegate the following responsibilities to
subordinates

Front 2

What can be consider an External Reporting.

Back 2

OPTAR related reports such as Transmittal (TL) to
external agencies.

Front 3

OPTAR is issued by who?

Back 3

TYCOMs out
of Operations and Maintenance, Navy (O&M,N) funds passed down by
Fleet Commanders.

Front 4

OPTARs granted or managed by the TYCOM include
which of the following categories of funds.

Back 4

Supplies and Equipage (S&E), Aviation
Operations Maintenance (AOM),
Flight Operations (FLT OPS),
Individual Material Readiness List (IMRL),
Air Mine Counter Measure (AMCM),
Other Air Operation Support, Temporary Additional
Duty (TEMADD), and
Transportation of Things, Navy (TOT,N).

Front 5

If RSUPPLY transaction entries resulted in
erroneous financial data appearing on the BOR, what need to be done?

Back 5

prepare a message
report with the correct data. Explain the reasons for pen and
ink changes in the remarks section of the BOR message

Front 6

No OPTAR holder is authorized
to close a month or a quarter with a negative balance without a
prior approval from

Back 6

CNAF comptroller

Front 7

NWCF was created to
incorporate what OFC funds?

Back 7

Navy Stock Fund (NSF),
Navy Industrial Funds (NIF)
and other centrally managed funds

Front 8

what term is now applies when NSF, Navy Stock Account (NSA), Defense Budget Operating Fund (DBOF) and NIF were previously used

Back 8

NWCF

Front 9

what type of Fun is the NWCF?

Back 9

is a revolving fund used by RSUPPLY activities to stock material, less
Ship’s Store stock and provisions, as authorized inventory

Front 10

The
NWCF expenditure is normally reimbursed from?

Back 10

OM&N OPTAR upon
issue to End-Users

Front 11

T/F:
NWCF fund
should never be utilized to requisition Aviation and Surface
Initial Outfitting requirements

Back 11

TRUE

Front 12

The replacement requisitions due to subsequent expenditure (Issue to End-Use, OSO transfer, Inventory ajustments, etc.,) are funded by

Back 12

NWCF

Front 13

What fund covers most
consumable COG inventory.

Back 13

BP-28

Front 14

The functionality of DFAS migrated to who?

Back 14

TYCOM

Front 15

the changed made from DFAS to TYCOM required the unit’s obligation and expenditure to be managed under what system?

Back 15

(STARS-FL)
Standard Accounting and
Reporting System

Front 16

what does SAC stand for?

Back 16

Special accounting class.

Front 17

MATERIAL FINANCIAL CONTROL SYSTEM (MFCS). MFCS is a what type of system?

Back 17

is a shore
based financial system that integrates DOD Standard General
Ledger (SGL) accounting and provides Centralized Accounting and
Billing (CAB).

Front 18

Transaction Item Reporting (TIR). process allows
MFCS to track what?

Back 18

all shipboard receipts and expenditures, including
adjustments, of SUPPO managed inventory assets making appropriate debits and credits to the NWCF stores account.
Another responsibility is the financial tracking and
reconciliation of Other Supply Officer (OSO) transfers of NAVICP
inventory assets when one of the activities is a CAB activity

Front 19

what is the first step in reviewing and balancing the monthly reports like Trial or Live Financial updates.

Back 19

performing a financial audit

Front 20

DO ID (D4S) from the MFCS system.

Back 20

This transaction applies to the receipt of
material from commercial procurement.

Front 21

Submit
first prior fiscal year BOR for report months

Back 21

(October__ through March___)
in accordance with the current FY BOR due dates.

Front 22

prior FY BOR report months

Back 22

April__ through September ___
only for the months in which there is a change in OPTAR grant or column 24 gross adjusted obligations.

Front 23

what subsystem in RSUPPLY contains many technical
and financial validation tables that the RSUPPLY system uses to verify the information for use in various process

Back 23

Site Management Subsystem

Front 24

TYCOM current financial guidance message advised the
inability of STARS-FL to process obligations which cite alpha
characters.

Back 24

"I" and "O" in the serial number field

Front 25

what manual provides step by step procedures on the
processing of Trial Financial Update and Live Financial Updates

Back 25

RSUPPLY Support Procedures User's
Manual, Volume V,

Front 26

The Trial Financial Update must
be generated at a minimum of?

Back 26

once per month

Front 27

what are the The Trial Financial Update Option?

Back 27

(Daily, Weekly or
Monthly)

Front 28

Units will run the Live Financial Update as close to the last day of the month for the month being reported. what financial Update options must be utilized on the end of the month/yearly update.?

Back 28

month/yearly update

Front 29

on the Live Financial Update The "Daily" Option must be utilized on wht TL date?

Back 29

1st, 2nd, and 3rd TL due
date.

Front 30

on the Live Financial Update The “Monthly” Option will be utilized for

Back 30

the EOM (end of the month ) TL

Front 31

Service related requisitions will
always be assigned with what type of document number series

Back 31

DTO

Front 32

This type of services
will be liquidated with a single bill. The quantity field
on the requisition must equal “00001”.

Back 32

One-time Services.

Front 33

These are defined as services
which will be liquidated with multiple bills

Back 33

Continuing Services

Front 34

The quantity field on the the continuing services requisition must equal

Back 34

“C9999”

Front 35

Each time payment is made, on a C9999 the transaction will appear on the SFOEDL as a

Back 35

“Partial Order Established” (POE) and the balance remaining will
be indicated.

Front 36

Erroneous use of a quantity of (00001) on
continuing services will result in premature

Back 36

de-obligation of the
record.

Front 37

units shall submit the transmittal report
(unfilled.xxxx) via salts on the what date?

Back 37

10th, 20th, and last day of the
month.

Front 38

SFOEDL processing procedures are outlined in

Back 38

-NAVSO P-3013.
-RSUPPLYSupport Procedures User's Manual, Volume V, Section D.

Front 39

SFOEDL differences shall not exceed what percentage of
Gross Adjusted Obligations (GAO) for current and two prior fiscal
year OPTAR accounts.

Back 39

1%

Front 40

Credit will be posted on the ship’s corresponding OPTAR account after what DI is processed

Back 40

X76

Front 41

A SFOEDL
Response Memo or Challenge Notification Worksheet is now required
no later than?

Back 41

the 25th of each month

Front 42

Even when units has no SFOEDL challenges, what is required of?

Back 42

a negative report is still required

Front 43

(DI X76

Back 43

SFOEDL differences

Front 44

column 23 of the BOR

Back 44

SFOEDL
differences

Front 45

A “Difference Control Log” (or
SFOEDL Ledger) must be maintained for all fiscal years to record what?

Back 45

posting of the SFOEDL, and; to show total dollar values posted to each fund code, to record the month and year of the SFOEDL, to record the date they were posted, and to show umulative totalsby fund code.

Front 46

A “Challenge Control Log” will
also be maintained for each fiscal year to record what?

Back 46

carcass charges
challenges forwarded to Comptroller shop
determine overdue credit and follow-up action.

Front 47

The SMARTS program was developed for what purpose?

Back 47

to automate the detailed processing and posting of SFOEDL transactions in RSUPPLY.

Front 48

pre-defined parameters (JSS280

Back 48

SMARTS SFOEDL
Transaction).

Front 49

SFOEDL Extract Error Report

Back 49

This report provides the
list of records that was read but was not written.

Front 50

true/false
Units are "not" authorized to locally cancel valid OPTAR obligations regardless of their age unless confirmed cellation status is received from the supply system

Back 50

TRUE

Front 51

A comprehensive UOL listing
is generated

Back 51

on a Quarterly basis by the comptroller for research
and validation by the units

Front 52

UOLs
will reflect what type of OFC transanctions?

Back 52

OFC9/10/20/50transactions only.

Front 53

Listings will be forwarded to units approximately?

Back 53

15 days after the close of the
quarter

Front 54

UOL validation and responses in the form of annotated
spreadsheets are due back to CNAF accounting Division in how many days?

Back 54

10 working
days after receipt of the listings

Front 55

Working the UOL is now a quarterly requirement for CNAF OFC?

Back 55

20/50
OPTAR holders

Front 56

UOL Response Codes A?

Back 56

Cancelled on TL #_____

Front 57

UOL Response Codes B?

Back 57

Request CNAF cancel and credit unit’s SFOEDL

Front 58

UOL Response Codes C?

Back 58

UFO is still a valid requirement, no action

Front 59

The governing instruction for the purchase card program is the DON e-Business Operations Office Instruction

Back 59

(EBUSOPSOFFINST) 4200.1A

Front 60

GAINS AND LOSSES INVENTORY LISTING report is produce via what path?

Back 60

(Inv>Management>Inventory Reports> Gain/Losses/Surveys

Front 61

S&E funding is provided to ships to fund?

Back 61

supplies and equipage required to operate and maintain the ship.

Front 62

as further supplemented by the instructions
contained herein. The obligation of funds in excess of
authorized OPTAR, not attributed directly to an emergency
situation, is serious and will be reported immediately by

Back 62

naval message or SALTS to the TYCOM The message shall state the situation, cite its cause and provide a plan of action to correct the over-obligation.

Front 63

Properly chargeable to S&E funds?

Back 63

Transportation
Embarked Flag Requirements
Embarked Staff and AIRWINGs
Charter and Hire Costs
Telephone Toll Charges
Office Machine Rental
Special Clothing.
Organizational Clothing.
Reprographic Equipment
Automated Data Processing (ADP) Equipment
TYCOM Centrally Funded Programs

Front 64

Ships entering port will submit vehicle
requirements via a

Back 64

“Logistics Requirements” (LOGREQ) message

Front 65

Rental costs for both passenger and non-passenger carrying vehicles will be funded from what fund.

Back 65

S&E OPTAR

Front 66

The second
position of the fund code for passenger carrying vehicles will be

Back 66

D

Front 67

The second position of the fund code for non-passenger
carrying vehicles in overseas ports?

Back 67

"K"

Front 68

The second position of the fund code for non-passenger
carrying vehicles in CONUS port?.

Back 68

"U"

Front 69

Equipment purchases such
as shredders, copiers, and computers that are provided to the
Staff and AIRWING belong to?

Back 69

the ship and remain with the ship upon Staff and AIRWING departure.

Front 70

Overseas charter and hire
expenses for the following services will be funded by ships-held?

Back 70

S&E OPTAR

Front 71

Telephone toll charges incurred
will be funded by each responsible CV or CVN using Fund Code
second position

Back 71

“S.”

Front 72

(DD Form 1131)

Back 72

Cash
Collection Vouchers

Front 73

What funds are used to
procure special clothing for authorized ship’s company only?

Back 73

S&E

Front 74

What Funs are used to procure ID Jerseys and Cranial Helmets

Back 74

S&E

Front 75

What funds will be used to support squadron personnel requirements

Back 75

Flight OPS

Front 76

What will be used to
procure foul weather jackets for each ship’s pool of foul weather
jackets

Back 76

S&E

Front 77

What Funds are used to procured Flight Deck Vests. Mark 1 (MK1) flight deck life preservers for ship personnel
and staff unit personnel embarked during a deployment. Squadrons
and wings embarking on deployments will provide own vest

Back 77

S&E

Front 78

What Fun is used to procurede physical security equipments (includes
AT/FP AEL for purchases, operations, and maintenance), physical security site improvements, physical security management and
planning (includes non-Navy port assessment team travel),
security forces and chnicians, law enforcement security and investigation matters

Back 78

S&E

Front 79

Authorized
purchases of ADP equipment are properly chargeable to S&E citing
second position Fund Code

Back 79

“J.”

Front 80

(EMRM

Back 80

“Equipment
Maintenance Related Material

Front 81

EQOL

Back 81

Enhanced Quality of Life

The Program also provides for phased
equipment replacement prior to service life expiration and
general marine design support for compartment and messing
renovations. Information about this program can be obtained from the TYCOM.

Front 82

What TYCOM program automatically funds this program at the rate of $50,000 per ship, per fiscal year. It Aslo provides low cost, shipboard acceptable furniture and equipment.

Back 82

Federal Prison Industries

Front 83

Who funds
and manages extreme cold weather clothing pools for distribution as required by the CVs or CVNs

Back 83

The TYCOM

Front 84

When it is determined that an individual is eligible for campaign or service awards, who is responsible for procuring the applicable medal as a charge against the ship’s
OPTAR, citing the fund code for “consumable material,” internal fund code (_C)

Back 84

the activity to which the individual is attached

Front 85

T/F:
OPTAR funds will not be used to procure individual warfare qualification devices such as Surface Warfare or Air Warfare.

Back 85

TRUE

Front 86

Costs incident to change
of command or other ceremonies (excluding commissioning and
de-commissioning) are properly chargeable to?

Back 86

the ship’s OPTAR

Front 87

The procurement of general use
decorative material for external or internal shipboard use on
national holidays or other patriotic occasions may be charged to

Back 87

the ship’s OPTAR

Front 88

T/F:
Decorative materials procured for use only on
seasonal holidays (e.g., Easter, Thanksgiving, Christmas, and New
Year) or for entertainment events are not valid OPTAR charges,but may be procured using welfare and recreation funds

Back 88

TRUE

Front 89

Commanding Officers of aircraft carriers are authorized to make cash awards, not to exceed

Back 89

$2,500

Front 90

What is the name of the Program resulting from
beneficial suggestions adopted by the ship

Back 90

TYCOM Military Cash Awards

Front 91

Ombudsmen volunteers may be reimbursed
with appropriated funds

Back 91

S&E OPTAR

Front 92

Claims for Ombudsmen Volunteers shall be presented using what form?

Back 92

Standard Form 1164 (claim for reimbursement

Front 93

What Ombudsmen expenses may be reimbursed?

Back 93

child care
mileage
parking and tolls
telephone tools charges
incidental expenses
Training Expense

Front 94

the procurement of recreation equipment, supplies,
and services will normally be
charged to

Back 94

the ship’s OPTAR

Front 95

What fund code is use for Audiovisual including
nearly all aspects and applications of photography, motion pictures, graphic arts, television, video and audio recording, production and presentation

Back 95

"Y"

Front 96

Funding for oil spill clean-up is
the responsibility of the ship , unit, or activity responsible for
the spill. Operating forces will charge assigned OPTARs sing
Fund Code

Back 96

"_6"

Front 97

Battle Force Intermediate Maintenance Availability
(BFIMA) is a special funding granted to the ship to cover
cost of repair- rlated /consumable to other vessel(s) within the battle force, specially during deployment. What two fund codes will be use.

Back 97

_G (for consumable),
_H (for repair parts)

Front 98

The use
of commercially sourced vehicles in non-navy ports is authorized
and shall be funded using

Back 98

S&E funds

Front 99

All
excess hazardous material shall be disposed of via who?

Back 99

the local PWC

Front 100

If PWC is not available for the disposition of hazardous material what fund code will be used by the ship?

Back 100

6

Front 101

flight boots and flight jackets are authorized for aircrew personnel only and are properly chargeable to

Back 101

Flight Operations OPTAR when authorized

Front 102

Vehicles for
liberty purpose (including buses, taxis, rental cars/vans, etc.,)
for ship’s crew/Airwing/Squadron, are not an appropriate S&E
OPTAR charges and should be funded using

Back 102

the MWR funding

Front 103

T/F:
CONUS Utilities
will not be charged to the ships S&E funds. These costs include: fresh water, compressed or high pressure air, electricity, and steam

Back 103

TRUE

Front 104

CHT Costs
utility costs incurred in non-CLF ports are properly chargeable to

Back 104

S&E Utility Funds

Front 105

T/F:
can funds be used to fund any costs related to receptions
associated with these ceremonies?

Back 105

FALSE

Front 106

Since the TYCOM submits budget input to the
Fleet Commander in the April-May time frame for the following
year, ships are no longer required to submit input in what timeframe?

Back 106

September

Front 107

OPTAR grants are broken into two separate and “fenced” categories what are they?

Back 107

-Equipment Maintenance Related Material (EMRM) for repairables and repair parts

-“Other” for all other categories

Front 108

submit a prioritized listing of known or anticipated unfunded
requirements to CNAF Code N412 normally by?

Back 108

January of each year

Front 109

What funding categories include the ships engineering, damage control, safety material, launch and recovery
equipment, automated data processing (ADP) operations, flight deck equipment, communications and radar equipment, as well as
close-in weapons systems?

Back 109

“Repair part”

Front 110

The repair part categories can also be identified by fund codes of

Back 110

LR, LB, or L3

Front 111

What Funding categories include equipage, medical and dental, port costs, special clothing, habitability, professional and management services, equipment rental, and equipment replacement up to $100K.

Back 111

“Other”

Front 112

The TYCOM S&E Budget as a whole has historically been broken down into what percentage?

Back 112

55% “EMRM” and 45%

Front 113

What is defined as an increase to the funds authorized to a ship

Back 113

An augmentation

Front 114

What is defined as the authorization to obligate
future funds and will consequently result in reduced funding at
some future date.

Back 114

An advance

Front 115

CNAF-East:
17_1804.60BA
what is the BCN(bureau Control Number)
AAA(Authorized Activity
Fund Code.

Back 115

BCN- 00060
AAA-60951
FUND CODE: D_

Front 116

CNAF-West:
17_1804.70BE
what is the BCN, AAA, and Fundcode for this Appropriation and Subhead

Back 116

BCN- 57025
AAA-60957
FUND CODE L_

Front 117

MFCS-Retail Afloat activities will obligate services
into RSUPPLY using what cog?

Back 117

99

Front 118

The Defense Finance and
Accounting Service (DFAS) is no longer assigned the
responsibility of maintaining the official accounting records of
the fund limitation from which the TYCOM issues OPTARs to ships.
The responsibility has been shifted to

Back 118

to the TYCOM Comptroller.

Front 119

When an estimated BOR report is submitted, what words, will be added to the subject line.

Back 119

“ESTIMATED REPORT”

Front 120

on the estimated BOR report what Block will include remarks explaining the reason for submitting the estimated report and a projected date the actual report will be submitted

Back 120

"H"

Front 121

After completion of a port of call,ships will submit what report..

Back 121

"Summary of port costs incurred"

-This reportwill be submitted by routine message.
-Its purpose is to build a database of information to support requests for ports of call

Front 122

It is the ship’s responsibility to
obligate at least what % of quarterly allocated funds by the end of
December, March, and June; and at least what % of the annual
allocated funds prior to the close of the fiscal year

Back 122

99%
99%

Front 123

What % EMRM obligation rate
must be achieved.?

Back 123

55%

Front 124

Repair parts
requirements are identified by obligations and expenditures
against Fund Codes

Back 124

LR, LB and L3.

Front 125

The term “repair part”
includes what cog?

Back 125

7 cog material

Front 126

Material and
services properly chargeable to the S&E OPTAR (second position Fund Code 7) are what type of material.

Back 126

technical medical and dental items

Front 127

Ships submit prioritized listing of unfunded
items to TYCOM (CNAF N412). in what month?

Back 127

January

Front 128

BOR Submission.
Ships submit BORs to TYCOM Comptrollers,
N41, 412, and N413 how many times.

Back 128

Monthly

Front 129

Annual Planning Figure, TYCOM provides APF and first quarter allocation to ships on what date?

Back 129

5 October

Front 130

Continuing Services Obligations. Ships ensure all continuing service contracts are obligated in the first quarter (QTY C9999). Ships must requirement and ensure fund is adequate for the whole quarter/ fiscal year is required by?

Back 130

Prior to December Financial closeout

Front 131

Items with a national
stock number (NSN) are always considered what type of items.

Back 131

expense

Front 132

what is an agreement which
conveys the right to the use of real or personal property for 12
months or less. Lease payments are operating costs (O&M,N
funded)

Back 132

LEASE AGREEMENTS

Front 133

In what chapter of the 4440.2 will you find information about Financial Management.

Back 133

CH10