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118 Cards in this Set
- Front
- Back
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What publication describes the general duties and responsibilities for materiel management?
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AFI 36-2101
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List the seven general duties and responsibilities of a materiel mangement specialist as they are outlined in Enlisted Classifiction.
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1. Manage supply activites and systems involved in requirements determination
2. Compute requirements, determine allowance, and research and identify materiel requirements. 3. Perform inventories and ensure timely correction of discrepancies. 4. Provide support to maintenance activities and coordinate with maintenance activities on repairable component actions. 5. Provide supply expertise, to combat support and enabler organization's responsible officer(s), for the proper accounting and control of specified classes of supply. 6. Control and operate the computer operations and remote terminal hardware under the Materiel Management System. 7. Prepare, analyze, and evaluate reports, procedures, and policy date as well as compute and accumulate data for use in analysis. |
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Which program was created to promote a better understanding of the whole supply system?
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Wholesale Logistics Program
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What rank is required to qualify for the logistics career broadening program?
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TSgt or MSgt
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Who handles all enlisted issues for a major command for the 2S career field?
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MFM (MAJCOM functional manager)
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Who chairs the Air Force Supply Chiefs Advisory Board and is key to the education and training path of our enlisted force?
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CFM (Materiel Management career field manager)
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What is eLog21?
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transformation campaign plan to improve logistics to meet both the current and future threat environment.
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What is the goal of Integrated Processes?
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is to create unified, enterprise-wide processes that cut across organizations and georaphis to deliver the right support, to the right place, at the right time, every time.
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Which source of supply is responsible for cradle-to-grave management of every Air Force weapon system?
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AFMC (Air Force Materiel Command)
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Which agency has responsibility for providing supply support throughout the DOD?
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DLA (Defense Logistics Agency)
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What is a GPC?
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Government purchase card: used to purchase authorized supplies, equipment, and nonpersonal services.
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Define local manufacture:
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another possible source of supply, an item fabricated by a maintenance activity on base.
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How many categories are supplies grouped in?
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10
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What is Class IV's major classification?
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Construction
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What is Class I major classification?
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Subsistence
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What is Class II major classification?
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Clothing, individual equipment, hand tools
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What is Class III major classification?
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POL, fuels...
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What is Class V major classification?
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Ammunition
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What is Class VI major classification?
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Personal demand items (nonmilitary sales items)
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What is Class VII major classification?
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Major end items (tanks, vehicles)
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What is Class VIII major classification?
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Medical materiel
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What is Class IX major classification?
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Repair parts
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What is Class X major classification?
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Materiel to support nonmilitary programs (agricultural and economic development)
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What is the AFGLSC?
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The AFGLSC is the central process-driven initiative designed to ensure the success of the Expeditionary Logistics for the Twenty-first Century (eLog21) campaign
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What are the three primary functions of the AFGLSC?
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SC Planning and Execution, SC Operations, SC Strategy and Integration
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How many organizations make up the AFGLSC?
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3
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List the four supply major processes.
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Item accounting, file maintenance, reports, and accounting and finance
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Which item accounting process provides the total asset position of the item record requested, to include interchangeables and substitutes?
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Due-out process
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What four types of transactions activate the due-out release process?
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receipt, a turn-in, an inclusion of new items in an interchangeable family of items, or an inventory adjustment
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List the 11 major processes in the file maintenance function.
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Status
Follow-up Inventory Special level Equipment in-use New item record load Mission change special level Miscellaneous file maintenance SNUD (stock number user directory) ISG (interchangeable and substitute group) MRSP and MSK (readiness spares package and mission support kit) |
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What are the five different types of reports?
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Daily
Monthly Quarterly As-required Utility |
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What major processes are involved in the A&F process?
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Requisitioning and status, receipts, issue/turn-in, shipments, billings, and file maintenance
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What is the purpose of AFMAN 23-110?
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To establish a uniform system of stock control throughout the Air Force.
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How often is the USAF Supply Manual published?
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Quarterly
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Which volume and part of AFMAN 23-110 is used most by materiel management personnel?
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Volume 2, Part 2
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What are three ways of navigating through AFMAN 23-110?
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Table of contents
Hyperlinks Search/find tools |
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How are changes in AFMAN 23-110 identified?
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SUMMARY OF CHANGES is provided at the top of the main table of contents, or throughout the manual with dark red text and a change bar (solid black line) on the left-hand side of the paragraph.
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What is an NSN?
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National stock number: 13 position alpha numeric identification number associated with a specific item.
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What two entities make up the National Stock number?
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Federal supply class (FSC-4 digits)
National item identification number (NIIN-9 digits) |
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What are the four major types of computer inquiries?
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Item Record
Detail Record Part Number Record Other Record |
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What type of inquiry is used when detail records are to be read out for a specific document number?
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Detail Record
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What product can be reviewed to identify inquiry abuse?
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M32
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What type of codes is used on an item record inquiry to obtain specific data from the computer?
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Record retrieval codes
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What information is shown on line one of an inquiry output?
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Your input image
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In what format is the information on an inquiry output displayed?
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Narrative format
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What information is provided from a part number inquiry?
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NSN, cage code, and technical order (TO) associated with the particular part number.
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What record retrieval code is used to obtain repair cycle data?
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5
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What releveling flag is used on an inquiry to obtain requirements computation data for a given stock number?
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R
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How far back can users query CTH records?
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One year or more
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What are the three CTH inquiry input formats?
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Stock number, transaction serial number, or batch miscellaneous.
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What is the basic difference between a short and long CTH inquiry output?
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The short format displays the information by pages in a manner similar to other inquiries, while the long output format displays the information as a printed report.
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What three elements make up a reject phrase?
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A reject code
A descriptive phrase An action flag |
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When you receive a reject, what should you do first?
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First ensure that you've input the data correctly.
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What source do you use to find the corrective action needed to clear a reject?
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Chapter 7 (AFMAN 23110, vol 2, pt 2)
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Within what time frame should all rejects be processed?
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As rapidly as possible, normally within one work day.
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What product is used to ensure rejects are processed in a timely manner?
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D818 Cumulative Reject Suspense Listing
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Which option in the reject processor computer program is used to force-delete a reject image?
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3
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Who must ensure that controls are established to make sure that forced-deletions of rejects are processed for only valid reasons?
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Flight Chief
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Why should you periodically analyze the type of rejects incurred, timeliness of processing, and the volume and reasons for forced-deletion processing?
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To determine effectiveness of transaction processing.
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What is the difference between a reject and a management notice?
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Management notices do not stop computer processing
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What is the I004 Management Notice?
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Tells if the item was issued, killed, or back-ordered
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What is the difference between controlled and uncontrolled TRICs?
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Controlled TICs require authorization to process, uncontrolled TRICs do not
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Who determines what transactions can be processed within the flights?
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Flight Chiefs
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What is the result of any attempt to process a controlled TRIC by an unauthorized user?
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301 reject notice
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What product does the management and systems officer use to monitor unauthorized TRIC processing?
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D20, pt 8
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What documents must support the production scheduling of all reports and listings?
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A specific requirement in AFMAN 23-110
An approved supplement An AF Form 2011, Base Supply ADPE Work Request |
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Within what time period must you return the annotated forecast listings to the production scheduler?
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By the 10th work day of the month
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What form is used to submit permanent changes for production forecasting?
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AF Form 2011
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The personnel in what activity ensure that management reports and listings are complete and accurate?
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Computer operations function
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How often does the procedures element conduct surveillance visits?
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At least anually
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As a minimum, what information products must be included on all checklists used to conduct a surveillance visit?
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All discrepancies identified within the past two years
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Why is the review of management products coordinated with the analysis element?
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To be sure they are not preparing reports on the same problems and training requirements.
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What is the purpose of a customer support visit?
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to determine if customers are receiving quality support and, if they're not, where materiel management support is not satisfactory.
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What section is responsible for submitting, controlling, and monitoring DIREPs?
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Procedures element
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List the four DIREP categories.
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Major impact
Severe problem Chronic problem Cosmetic error |
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What category DIREP is normally corrected immediately?
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Major impact
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What three members are usually required to submit a thoroughly researched and documented DIREP?
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The user
The management and systems monitor The DIREP monitor |
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What pupose does the analysis program serve?
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Designed to determine the effectiveness of the materiel management account
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What are the three types of analysis?
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Trend, Problem, and Special studies
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What analysis method is used to satisfy a one-time requirement, or to solve a specific problem?
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Special Studies
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Define the term management indicator:
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Performance measures that represent a key result.
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After gathering your data, what is the next step in performing an analysis?
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To identify unfavorable deviations or deficiencies in the materiel management account
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What is one important cause of unfavorable deficiencies that should be identified, when applicable? Who must be notified to get them resolved?
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Training deficiencies; training element and procedures element
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What does the term degraded operation mean?
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Describes the procedures used when the materiel management computer is down.
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Who is responsible for ensuring that customer support does not end when the computer is down?
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Each individual
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Which text code is used on issue request when assets are available during degraded operations?
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TEX 6
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Which text code is used to create a memo due-outs during special requisitioning?
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TEX 7
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When does recovery take place and what does it involve?
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Once the computer is back online. It involves processing all the degraded operations input documents
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Explain the concept of SMAG
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A revolving fund that finances inventories of required military materiel and generates income by selling the materiel.
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Under what operating principle is the SMAG designed to operate?
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No-profit/no-loss basis
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How many SMAGs are there within the DOD?
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5 (AF, Navy, Marine, Army, DLA)
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How many divisions make up the Air Force SMAG?
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6 (Air Force Academy cadet store, Medical/dental, General support division (GSD), Materiel support division (MSD), Troop support division, Fuels division)
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How do you perform a QC check?
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By comparing the source document with the DCR (document control record)
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What information on source documents must be compatible with the DCR for QC?
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Document number, stock number, quantity, unit of issue, and system designator.
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What document file code is used to indicate a source document is to be filed? Destroyed?
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F (fileable).D (destroyable).
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When justified, what method, other than filing, may be used to store source documents?
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Microfilm
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What are the two forms of the Consolidated Transaction Register?
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Register form and microfiche
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How long does document control maintain a copy of the D04 on disk?
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Two years
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What product is used as a historical document showing the status of the materiel management system database after establishing a new materiel management account?
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The Conversion Audit List (R22)
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How long does document control keep the cover letter and1WC listing in the file?
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Two years
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How is the shipment loss analysis (M16) filed?
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By fiscal year
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Within what time frame must the M10 be filed?
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Within 30 days of the date it was prepared
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What is the purpose of the shipment-suspense program?
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To ensure that an item has been shipped
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When is a shipment-suspense detail created?
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When shipments and transfers process through the LRS
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What are two purposes of the shipment-suspense detail?
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To provide a medium for recording transportation data applicable to the shipment and to allow the computer to respond automatically to shipment follow-ups on directed shipments
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Without CMOS, what input is used to update a shipment-suspense detail?
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TRIC SSC
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How are SSC inputs made to the materiel management system by bases operating with the CMOS interface?
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By electronic interface with the Traffic Management Flight
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What listing is used to monitor delinguent shipment-suspense details?
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R40
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What elements are responsible for processing RVP inputs?
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Document control, repair cycle support, inventory, and customer service.
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Reverse-posting transactions involving price and price-change errors are limited to what two conditions?
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When the amount of the unit price change exceeds $99.99, or when the unit price change variance is 500 percent or greater and the extended cost is more than $99.99
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Once you have determined that RVP action is needed, what is the first step that you normally take?
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Perform research
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What determines the number of transactions that require reverse-posting?
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The number of transactions associated with the error and those caused by the error
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What activity assigns freeze code Q and notifies the activity responsible for the initial input on a reverse-post?
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The activity finding the error
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How is freeze code Q deleted for all TRICs except DOR?
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Automatically by the RVP program once the RVP transaction has successfully processed
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What is annotated on the output DD Form 1348-1A that is produced as a result of RVP processing?
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The date and transaction serial numbers reversed
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What transactions may be reverse-posted using automated RVP procedures?
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Only transactions that have been converted to CTH records
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What information is required to process an automated RVP?
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TTPC, date, and serial number of the transaction being reverse posted.
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What must you do with all prefilled data on the automated RVP screen before input?
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Review for accuracy
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