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28 Cards in this Set
- Front
- Back
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If you use a facsimile stamp of someone’s signature, what should appear next to the signature to authenticate the facsimile?
1. Acting 2. By direction 3. Your initials 4. Your signature |
If you are authorized to use a facsimile stamp of someone else’s signature, pen your initials next to each signature you stamp to authenticate the facsimile.
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A naval message should be used instead of a NAVGRAM under which of the following circumstances?
1. The communication is urgent and speed is of primary importance 2. The addressee is an overseas station 3. The communication is classified 4. Its use is cost effective |
A naval message is an official communication that qualifies for electrical transmission. A message is used for urgent communication where speed is of primary importance.
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If a command is the “information addressee” on a message, which of the following actions, if any, should the command take concerning the message?
1. Route the message to concerned officers to determine the action addressee’s responsibilities 2. Whatever action is required within the command 3. The actions directed by the action addressee 4. None of the above |
Even though an information addressee usually is concerned only indirectly with a message, that addressee frequently must take action of some nature within the command.
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After a naval message has been prepared and signed by the drafter, which of the following persons releases the message?
1. The drafter 2. The senior Radioman 3. The delegated releasing officer 4. The communications watch officer |
RELEASER. —The message releaser is a designated person authorized to release a message for transmission in the name of the originator.
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Who is responsible for the validation of the contents of a message?
1. Originator 2. Addressee 3. Releaser 4. Drafter |
The releaser is responsible for validating the contents of the message.
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Who is responsible for the selection of a message precedence?
1. Drafter 2. Releaser 3. Addressee 4. Originator |
The drafter is responsible for the following:
1. Proper addressing 2. Proper application of security classification, 3. Selection of appropriate precedence 4. Correct formatting and accuracy of typing 5. Clear, concise composition |
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Who is responsible for the proper addressing of messages?
1. Originator 2. Addressee 3. Releaser 4. Drafter |
The drafter is responsible for the following:
1. Proper addressing 2. Proper application of security classification, 3. Selection of appropriate precedence 4. Correct formatting and accuracy of typing 5. Clear, concise composition |
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When assigning precedence to a message, which of the following factors should you consider?
1. Importance of the subject 2. Desired delivery time 3. Both 1 and 2 above 4. Seniority of the originator |
Both 1 and 2 above
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What is the highest precedence normally authorized for administrative messages?
1. Immediate 2. Priority 3. Routine 4. Flash |
Flash.
CATEGORIES. —Messages are divided into four common precedence categories: Routine, Priority, Immediate, and Flash. |
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What precedence is identified by the prosign 0?
1. Flash 2. Priority 3. Immediate 4. Emergency Command |
Immediate precedence is identified by the prosign O.
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A message is released at 1930 hours Greenwich Mean Time on 2 January 1991. What is the correctly stated date-time group (DTG) assigned to the message?
1. 1930Z 02JAN91 2. 02JAN91 1930Z 3. 19302Z JAN 91 4. 021930Z JAN 91 |
DTG 021930Z JAN 91
The first pair of digits (02) denotes the day of the month month; the second pair (19) indicates the hour; and the third pair (30), the minutes. All DTGs are expressed in Greenwich Mean Time (Z) unless otherwise directed by higher authority. |
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Naval messages may have a total of (a) how many originators and (b) how many action and information addresses?
1. (a) One (b) one each 2. (a) Two (b) two each 3. (a) Three (b) unlimited 4. (a) One (b) unlimited |
The FROM, TO, INFO lines of a naval message contain plain language addresses. Messages must have only one originator address but may have unlimited action and information addressees.
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Messages addressed to address indicating groups (AIGs) would most likely contain which of the following types of information?
1. Directive changes 2. Emergency leave requests 3. Destructive storm warnings 4. Personnel changes of station |
AIG’s may pertain to the following:
•Alerts, air defense warnings, and operational or emergency actions •Severe weather or destructive storm warnings •Logistical transactions or reports •Movement reports |
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When a message is unclassified, what word or abbreviation should appear on the classification line?
1. UNCLASSIFIED 2. NOCLASS 3. NONCLAS 4. UNCLASS |
When applicable, the line also includes special-handling markings. The security classification or the designation UNCLAS, for unclassified information, must appear on all messages.
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A message readdressal refers to what kind of message?
1. A corrected copy of the original draft 2. A duplicate copy transmitted to an activity because the original was illegible 3. One transmitted to an activity that is not an addressee on the original draft 4. One that has been returned to the originator for additions or deletions by higher authority |
Frequently, a message must be transmitted to an activity that was not an addressee of the message as it was originally drafted. This process is called “message readdressal.”
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Unless otherwise directed, all naval message directives are automatically canceled after what maximum period of time?
1. 12 months 2. 6 months 3. 90 days 4. 30 days |
Only the originator may cancel a message. All message directives are automatically canceled 90 days following the release date, except under the following circumstances:
1. The text of a message provides for an earlier cancellation. 2. A subsequent message extends the cancellation date. 3. A message is reissued, by the originator, in standard directive format within 90 days of the release date. |
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Minimize requires message drafters and releasers to make which of the following considerations?
1. Is the message as short as possible? 2. Is electrical transmission essential 3. Can the message be sent at a later date? 4. May the message be sent to more than one addressee? |
Is electrical transmission essential
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A rough draft of naval correspondence to be reviewed by a drafting officer should contain which of the following types of information?
1. Two ideas in each sentence and more than one central thought in each paragraph 2. One subject, clearly and concisely written 3. All information pertaining to the subject 4. The smallest details of all the facts |
One subject, clearly and concisely written
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What should be your first concern in drafting correspondence?
1. Format 2. Purpose 3. Distribution 4. Security classification |
Purpose
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When organizing a naval letter, what information should you include in the first paragraph?
1. References used 2. Listing of addressees 3. Purpose of the letter 4. Overview of the letter contents |
In the first paragraph, state the purpose of the letter.
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You are assigned the task of writing a piece of naval correspondence. Which of the following steps should be your first?
1. Writing an outline 2. Determining the target date 3. Determining the distribution list 4. Gathering appropriate reference material |
The first step you should take when assigned a writing task is to determine the deadline or target date of the correspondence.
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When preparing the rough draft of a naval letter, you should concentrate on which of the following aspects?
1. Proper spelling and punctuation 2. Proper style and letter format\ 3. The appropriate references 4. The necessary information |
Concentrate on getting all the necessary information in writing.
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When reviewing the rough draft of your correspondence for the first time, which of the following procedures should you follow?
1. Review your accomplishments 2. Remove unnecessary introductory phrases 3. Rework paragraphs that are difficult to understand 4. Make brief notes at points where the text can be improved |
Make brief notes at points where the text can be improved
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Before presenting smooth correspondence for signature, you should check for accuracy in which of the following areas.
1. Standard subject identification codes 2. Properly labeled and attached enclosures 3. Correct titles of all addressees 4. All of the above |
All of the above
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The security classification you assign to naval correspondence is determined by which of the following factors?
1. The number of information addressees 2. The information contained in the correspondence 3. The security classification of related documents 4. The security classification of references contained in the correspondence |
The information contained in the correspondence
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An endorsement may be placed on the signature page of a naval letter under which of the following circumstances?
1. The text of the endorsement consists of a maximum of three lines 2. The basic letter and the endorsement bear the same security classification 3. The security classification of the endorsement is lower than that of the basic letter 4. The space on the signature page of the basic letter is sufficient to accommodate the entire endorsement |
The space on the signature page of the basic letter is sufficient to accommodate the entire endorsement
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Correspondence that is used as informal communication between subordinates within the same activity can be accomplished by using which of the following methods?
1. NAVGRAM 2. Speedletter 3. "Memorandum For" 4. "From-To" memorandum |
"Memorandum For"
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What is the purpose of a NAVGRAM?
1. Urgent communications between DOD addressees 2. To ensure priority handling of the correspondence by addressee 3. To transmit urgent correspondence by electrical means 4. To ensure special handling by postal authorities |
You will use NAVGRAMs for urgent communications between department of defense (DOD) addressees.
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