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12 Cards in this Set
- Front
- Back
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An effective audit should be (6) |
Independent Systematic Critical Comprehensive Objective Evidence based |
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Audit definition (5) |
1 a lengthy process examining he whole system 2 a full comprehensive report is produced 3 involves external or internal auditors who observe interviews and review documents 4 requires detailed planning and is carried out infrequently 5 considerable resource and effort required |
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Inspection (5) |
1 shorter timescale simpler observation of workplace 2 less detailed can be carried out by supervisors safety reps 3 short report checklist 4 more frequent and less time and resources than an audit 5 gives early indication of declining standards |
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Advantages of auditing (6) |
1 measures performance against pre set standards 2 easy to identify levels of improvement or deterioration from previous audits 3 numerical ranking system can be used which are easy to analyse 4 issues involved are directly under control of managers 5 check managers arrangements against actual performance 6 organisations are familiar with the audit as a management tool |
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Disadvantages of health and safety auditing (6) |
1 can only be infrequent or they lose there effectiveness 2 audit fatigue 3 usually a long list of corrective actions which can look negative 4 different audit scores differently so difficult to compare 5 much depends on individual auditer 6 off the shelf audit systems can be too general |
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Types of evidence for audits (3) |
1 documentary 2 observation 3 interview |
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Documents for use in audits include (9) |
1 health and safety policy 2 risk assessment 3 maintenance record 4 inspection/ previous audits 5 health and safety committee minutes 6 safe systems of work / procedures 7 liaison with enforcement authorities 8 accident/ incident records 9 complaints from employees |
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Advantages/ disadvantages of internal audits |
Advantages 1 Skilled members of the workforce can be used 2 cost affective and easy to arrange 3 conducted by people familiar with the workplace including task and process 4 good awareness of the practicability in the work place. Disadvantages 1 auditor could be biased or complacent as they have been exposed to common practices within the workplace 2 May not be able to bring audit experience of other organisation 3 auditor facing time constraints and other pressures from managers 4 May not be well trained in audit protocol |
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External audit advantages/ disadvantages |
Advantages 1 introduces a fresh pair of eyes 2 experience of other companies and possibly across different industries 3 more credible source of performance measurement 4 should be well trained and up to date with the law 5 less inhibited when criticising management Disadvantages 1 costs 2 auditor not familiar with the workplace staff or processes |
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Review of health and safety performance. Gathering information |
1 accident and incident data 2 absences and sickness rates 3 completed inspections surveys tours and sampling 4 quality assurance reports audits monitoring data records and external communications complaints e.g enforcement action |
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Roles of senior management ( |
1 Ensure the organisation complies with legislative requirements of health and safety law 2 they have accountability and responsibility to manage the risk posed by their organisation. |
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Performance objective and key performance indicators |
1 reduce/ zero accidents 2 zero enforcement 3 increased inspection,Meeting targets for inspection. 4 improved audit scores 5 reduced sickness absence 6 increased near miss/minor/first aid / accident reporting 7 training 8 attendance at safety meeting 9 health and safety standard achieved 10 reduced civil claims |
