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85 Cards in this Set

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WHAT MAY THE DD-1149 BE USED FOR:
- REQUISITION ITEMS NOT ATTAINABLE THROUGH MILSTRIP/OTHER PROCUREMENT DOCS
- TRANSFER OF MATERIAL
- REQUISITION OF ITEMS PRESCRIBED BY DOD/OTHER SOURCES (EX: REPAIR FACILITIES)
DD-1149
OBTAIN THE APPROPRIATE APPROVING AUTHORITY SIGNATURE IN DATA BLOCK #___.
10
DD-1149 (FUEL PROCUREMENT)
MAKE TWO COPIES OF THE COMPLETED FORM AND DISTRIBUTE HOW?
A. GIVE ORIGINAL TO GOVT SOURCE
B. GIVE COPY TO ACO
C. MAINTAIN COPY IN THE UNIT PROCUREMENT FILE
DD-1149
DATA BLOCK #4 (APPROPRIATION AND SUBHEAD) IS WHERE THE COMPLETE LINE OF ACCOUNTING DATA IS LISTED, INCLUDING:
- APPROPRIATIONS SYMBOL AND SUBHEAD
- OBJECT CLASS
- EXPENDITURE ACCOUNT
- CHARGEABLE ACTIVITY
- BUREAU CONTROL ACTIVITY NUMBER
- BUREAU CONTROL NUMBER
- AMOUNT
DD-1149
DATA BLOCK #5 (REQUISITION DATE) IS THE NUMERIC DATE WHEN THE TRANSFER IS PREPARED, FORMATTED AS:
DD/MM/YY
DD-1149
DATA BLOCK #6 (REQUISITION NUMBER) FORMAT
SERVICE DESIGNATOR AND OPFAC
JULIAN DATE WITH SERIAL NUMBER
DD-1149
DATA BLOCK #7 (DATE MATERIAL REQUIRED) FORMAT
YY/MM/DD
DD-1149
DATA BLOCK #11 (VOUCHER NUMBER & DATE) IDENTIFIES:
- VOUCHER NUMBER FOR TRAVEL EXPENSES
- REIMBUSEMENT FOR RENTAL OF VEHICLES
- EXPENSES INCURRED FOR FUEL
- DATE VOUCHER WAS ENTERED
DD-1149
DATA BLOCK #15 (AIR MOVEMENT DESIGNATOR OR PORT REF. NUMBER)
- 5 DIGIT CODE THAT SUBSTITUTES FORMATTED APPROPRIATION
- FOUND ON ORDER AUTHORIZING TRANSPORTATION (DFAS-IN MANUAL 37-100-**)
DD-1149
DATA BLOCK (B) (FEDERAL STOCK NUMBER, DESCRIPTION, AND CODING OF MATERIAL AND/OR SERVICE) IS USED TO:
IDENTIFY A COMPLETION OF ITEM/SERVICE REQUESTED.
DD-1149, BLOCK (B)
IF THE ITEM REQUESTED IS MATERIAL, THEN:
LIST THE NSN, ITEM NAME AND SEPARATE REQUISITION NUMBER FOR EACH LINE ITEM IF REQUIRED
DD-1149, DATA BLOCK (B)
IF THE ITEM REQUESTED IS SERVICE, THEN:
DESCRIBE THE SERVICE TO BE PERFORMED
DD-1149, DATA BLOCK (B)
IF THE ITEM REQUESTED IS REPAIR, THEN:
- DESCRIBE REPAIR TO BE PERFORMED
- IDENTIFY AFFECTED EQUIPMENT BY S/N
- STATE VALUE OF ANY MATERIAL LEAVING THE UNIT
DD-1149
ENTER THE FOLLOWING STATEMENT AT THE BOTTOM OF BLOCK (B)
"PLEASE SIGN & DATE BELOW. RETURN ORIGINAL COPY TO ADDRESS IN BLOCK 1."
TRUE/FALSE
THE DD-1149 IS A MULTI-PURPOSE FORM.
TRUE
THE __________ HANDBOOK CONTAINS A LISTING OF UNIT OF ISSUE TYPES.
DLA
DD-1149
THE MODE OF SHIPMENT MAY BE:
A. HAND-CARRIED
B. GOVT VEHICLE
C. US MAIL
D. FEDEX
E. ALL OF THE ABOVE
E. ALL OF THE ABOVE
DD-1149
THE TWO SELECTIONS ALLOWED IN THE PRIORITY CODE DATA BLOCK ARE:
A. _________________
B. _________________
A. ROUTINE
B. PRIORITY
WHERE WOULD YOU FIND INFORMATION ON ACCOUNTING LINE DATA?
FINCEN SOP, CHAPTER 4
PROCEDURES FOR FILLING OUT THE DD-1149, RECORDING IN CMPLUS AND PRINTING CAN BE FOUND IN WHAT MANUAL AND ENCLOSURE?
SPPM, ENCLOSURE E
DD-1149
APPROPRIATIONS DATA FOR A FUEL PURCHASE
2/*/___/1**/**/0/85/****/2639
1 - AGENCY CODE
2 - REGION DISTRICT CODE (APPENDIX I)
3 - XF6, APPROPRIATION CODE
4 - APPROPRIATION LIMITATION CODE, ATU (APPENDIX I)
5 - ALLOTMENT FUND CONTROL CODE (APPENDIX I)
6 - ALLOTMENT LEVEL INDICATOR CODE
7 - PROGRAM ELEMENT
8 - COST CENTER (OPFAC)(APPENDIX I)
9 - OBJECT CLASS
TERM
CATEGORY 1
MODE OF PAYMENT INDICATING ALL ITEMS WILL BE PROCURED THROUGH REIMBURSEMENT (MIPR DD-448 AND DD-448-2)
TERM
CATEGORY 2
MODE OF PAYMENT INDICATING THAT ALL ITEMS WILL BE PROCURED BY THE DIRECT CITATION OF FUNDS (MIPR DD-448 AND DD-448-2)
TERM
DIRECT CITATION FUNDING
FUNDING PAID DIRECTLY TO THE CONTRACTOR OR AGENCY PROVIDING THE SUPPLIES OR SERVICES INSTEAD OF THE TO THE DOD UNIT THAT CONTRACTED W/ THE SUPPLIES/SERVICES PROVIDER
TERM
ECONOMY ACT DETERMINATION AND FINDINGS (D & F) DOCUMENT
WRITTEN DOCUMENT EXPLAINING WHY IT IS IN THE BEST INTERESTS OF THE GOVT TO PLACE AN ORDER WITH AN AGENCY OUTSIDE THE CF
- USED IN CONJUNCTION W/ ACQUISITIONS THE FALL UNDER THE ECONOMY ACT
- NOT REQUIRED FOR CATEGORY 1 REQUISITIONS
TERM
ECONOMY ACT OF 1932
- 31 USC 1535
- AUTHORIZES AN AGENCY TO PLACE ORDERS WITH ANOTHER GOVT AGENCY WHEN THE ORDERING AGENCY DETERMINS:
A. FUNDING IS AVAILABLE
B. BEST INTEREST OF GOVT
C. AGENCY RECEIVING ORDER CAN FULFILL IT
D. ORDERED GOODS/SERVICES CAN NOT BE PROVIDED BY ANY OTHER EASIER MEANS
TERM
FEDERAL ACQUISITION REGULATIONS (FAR)
SET OF REGULATIONS, RULES, AND STATUTES THAT GOVERN HOW FEDERAL AGENCIES ACQUIRE SUPPLIES/SERVICES
TERM
FAR SUBPART 6.002
NO AGENCY SHALL CONTRACT FOR SUPPLIES/SERVICES WITH ANOTHER AGENCY TO AVOID COMPETITION
TERM
FAR SUBPART 6.2
POLICIES AND PROCEDURES FOR FULL AND OPEN COMPETITION AFTER EXCLUDING ONE OR MORE SOURCES
TERM
FAR SUBPART 6.3
STATUATORY AUTHORITIES, FOR CONTRACTING W/O PROVIDING FOR FULL AND OPEN COMPETITION
TERM
FAR SUBPART 7.3
POLICIES AND PROCEDURES COMPARING CONTRACTOR VS GOVERNMENT PERFORMANCE
TERM
FAR SUBPART 8
ACQUISITION OF SUPPLIES AND SERVICES FROM OR THROUGH GOVT SUPPLY SOURCE
TERM
FAR SUBPART 17.5
POLICIES AND PROCEDURES APPLICABLE TO INTERAGENCY ACQUISITIONS UNDER THE ECONOMY ACT
TERM
INTERAGENCY ACQUISITION
GOVT AGENCY OBTAINS SUPPLIES/SERVICES FROM ANOTHER GOVT AGENCY
TERM
INTERSERVICE SUPPORT AGREEMENTS (ISSA)
AGREEMENT BETWEEN GOVT AGENCIES USED TO ESTABLISH WHAT MATERIAL/SERVICES ONE GOVT AGENCY AGREED TO PROVIDE ANOTHER GOVT AGENCY
TERM
FINANCE AND PROCUREMENT DESKTOP
(FPD)
- CONSOLIDATES THE LUFS-NT AND AFTS/IBUDS APPLICATIONS INTO ONE DESKTOP
A COLLECTION OF 6 DIFFERENT PROGRAMS ALL CONNECTED TO ORACLE DATABASES, AND EACH PERFORMING A DIFFERENT FUNCTION
TERM
PES REPORT
PROGRAM ELEMENT STATUS REPORT
- SHOWS ALL TRANSACTIONS FOR A WEEK AND PREVIOUS AND CURRENT STATUS
TERM
PROCUREMENT ORDER
WRITTEN INFO DESCRIBING THE SUPPLY/SERVICE TO BE PURCHASED
TERM
PROCUREMENT REQUEST
INTERNAL DOCUMENT THAT CONVEYS AND AUTHORIZED REQUEST FOR SUPPLIES/SERVICES
- OFFICIALLY INITIATES AN ACQUISITION FROM THE OPEN MARKET
TERM
REIMBURSABLE FUNDING
FUNDS THAT ARE USED "UP FRONT" THAT MUST BE PAID W/N A GIVEN TIME PERIOD AFTER THE EVENT
TERM
UNIFORM CONTRACT FORMAT (UCF)
CONTACT FORMAT THAT FACILITATES PREPARATION OF THE SOLICITATION AND CONTRACT
- MAY INCLUDE SUCH PARTS AS THE SCHEDULE, CONTACT CLAUSES, LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS, AND REPRESENTATIONS AND INSTRUCTIONS
INTERAGENCY ACQUISITIONS
THE ECONOMY ACT ESTABLISHES THE FOLLOWING GUIDELINES:
- AGENCIES CAN ENTER INTO MUTUAL AGREEMENTS TO OBTAIN SUPPLIES/SERVICES BY INTER-AGENCY ACQUISITION
- MAY NOT BE USED BY AN AGENCY TO CIRCUMVENT CONDITIONS AND LIMITATIONS IMPOSED ON THE USE OF FUNDS
- FAR 7.3 IS STILL REQUIRED
- NO CONFLICTING ACQUISITIONS W/ ANY OTHER AGENCY'S AUTHORITY OR RESPONSIBLITY
- D & F DOCUMENT BE INCLUDED WITH MIPR
THE D & F DOCUMENT WILL INCLUDE STATEMENTS THAT INDICATE:
- INTERAGENCY ACQUISITION IS BEST INTEREST OF GOVT
- SUPPLIES/SERVICES CANNOT BE OBTAINED AS CONVENIENTLY BY CONTRACTING W/ PRIVATE SOURCE
TRUE/FALSE
INTERAGENCY ACQUISTIONS FALL UNDER THE ECONOMY ACT AND ARE PROCEDURES BY WHICH AN AGENCY REQUESTING SUPPLIES/SERVICES OBTAIN FROM ANOTHER AGENCY.
TRUE
INTERAGENCY ACQUISITIONS THAT FALL UNDER THE ECONOMY ACT MUST INCLUE A ____________ DOCUMENT.
DETERMINATION AND FINDINGS
TRUE/FALSE
ONLY A CONTRACTING OFFICER W/ AUTHORITY TO PURCHASE SUPPLIES OR SERVICES >= THE AMOUNT OF THE MIPR SHALL APPROVE THE D & F DOCUMENT.
TRUE
ONCE THE KO HAS DETERMINED THAT A SERVICING AGENCY EXISTS AND HAS AGREED TO PROVIDE THE SUPPLIES/SERVICES, THE KO WILL DETERMINE THE ________ TO BE USED IN THE ACQUISITION OF SUPPLIES/SERVICES.
METHOD
THERE ARE FOUR METHODS USED IN THE ACQUISITION OF SUPPLIES AND NON-PERSONAL SERVICES FROM MILITARY AND CIVILIAN AGENCIES:
METHOD I, II, III, IV
MIPR
THIS ACQUISITION METHOD IS USED WHEN THE SUPPLIES/SERVICES REQUESTED ARE PROVIDED INTERNALLY EITHER BY GOVT / FROM THE SERVICING AGENCY'S STOCK. NO CONTRACTS INVOLVED.
METHOD I
MIPR
ACQUISITION METHOD II IS USED WHEN THE SUPPLIES/SERVICES REQUESTED ARE PROVIDED THROUGH THE:
- SERVICING AGENCY CONTRACT W/ ANOTHER SUPPLIER
- MODIFICATION OF SERVICING AGENCY'S CONTRACT W/ ANOTHER SUPPLIER
- DELIVERY ORDER OF AN EXISTING CONTRACT B/N THE SERVICING AGENCY AND THEIR SUPPLIER
MIPR
THIS ACQUISITION METHOD IS USED WHEN THE SERVICING AGENCY INCLUDES THE CG'S REQUIREMENTS W/N THEIR SOLICITATION (RFQ) TO THE SUPPLIER.
METHOD III
MIPR
THIS ACQUISITION METHOD IS USED WHEN THE CG CONTRACTS EXCLUSIVELY WITH THE SUPPLIER. (SELDOM USED)
METHOD IV
FORM
DD-448
MIPR
DD-448
BLOCK #3 (CONTROL SYSTEM NUMBER)
PURCHASE CONTROL NUMBER OF THE PR ASSIGNED BY ACCOUNTING OFFICE
DD-448
BLOCK #5 (MIPR NUMBER)
UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBER (PIIN)
DD-448
BLOCK #6 (AMEND. NUMBER)
FOUR-DIGIT SUFFIX TO PIIN. USED WHEN THE MIPR IS AN AMENDMENT TO EXISTING MIPR.
DD-448
BLOCK #9 (INTERDEPARTMENTAL GOVT SCREENING)
CHECKLIST THAT DETERMINES WHETHER ITEMS REQUESTED ARE INCLUDED IN THE INTERSERVICE SUPPLY SUPPORT PROGRAM AND THAT SCREENING WAS PERFORMED PRIOR TO ISSUING MIPR
DD-448
BLOCK #9 (INTERDEPARTMENTAL GOVT SCREENING) LIST:
- ITEM NUMBER
- DESCRIPTION OF ITEM
- QTY OF ITEMS REQUESTED
- UNIT OF ISSUE OF ITEM REQUESTED
- EST UNIT PRICE OF ITEM
- EST TOTAL PRICE OF ITEM
DD-448
BLOCK #12 (TRANSPORTATION ALLOTMENT)
ACCOUNTING LINE DATA REFERENCING THE ACCOUNT THAT WILL BE CHARGED FOR TRANSPORTATION COSTS
DD-448
BLOCK #13 (MAIL INVOICES TO) WHICH ADDRESSES
- USCG FINANCE CENTER IF USING CGOF ACCOUNTING LINE DATA
- APPROPRIATE USCG SUPPLY CENTER IF TRANSACTION IS NON-CGOF
DD-448
BLOCK #14 (AVAILABLE ALLOTMENTS TO COVER THE EST TOTAL PRICE) INCLUDE THE FOLLOWING INFO:
- ACRN/APPROPRIATION
- LIMIT/SUBHEAD
- SUPPLEMENTAL ACCOUNTING CLASSIFICATION
- ACCTG STA. DODAAD
- AMOUNT
PREPARING THE DD-448 FORM (PIIN)
WHAT WILL BE THE DOCUMENT TYPE AND WHAT ALPHA CHARACTER MUST BE IN POSITION 9 OF PIIN?
- 28
- X
DD-448
IF PREPARING AN ORIGINAL MIPR WHAT IS ENTERED IN BLOCK #6?
- 'BLANK'
DD-448
IDENTIFY TIME OF DELIVERY:
IF SHORT DELIVERY SCHEDULE IS MANDATORY THEN -
- MARK 'URGENT' IN BOLD LETTERS ON FIRST PAGE AND ATTACH JUSTIFICATION FOR URGENCY
DD-448
IDENTIFY TIME OF DELIVERY:
IF DELIVERY OPTIONS ARE REQUIRED THEN -
- IDENTIFY DELIVERY OPTIONS ON FIRST PAGE OF MIPR AND ATTACH JUSTIFICATION FOR OPTIONS
DD-448
IDENTIFY TIME OF DELIVERY:
IF REGULAR DELIVERY IS ACCEPTABLE THEN -
- NOTE THE ACCEPTED RDD ON FIRST PAGE
DD-448
WHAT FORMAT SHALL THE MIPR BE WRITTEN IN.
- UNIFORM CONTRACT FORMAT (UCF) OF THE FAR
DD-448
WHAT FIRST STATEMENT IS ENTERED ON THE FIRST PAGE OF THE MIPR.
- <NAME OF SERVICING AGENCY> IS NOT AUTHORIZED TO EXCEED THE <GRAND TOTAL IN BLOCK 11> TO FURNISH THE SUPPLIES/SERVICES HEREUNDER W/O PRIOR WRITTEN AUTH FROM THE CG KO LOCATED AT <ADDRESS IN BLOCK 8>."
DD-448
WHAT SECOND STATEMENT IS ENTERED ON THE FIRST PAGE OF THE MIPR.
- "THE FUNDS ON THIS MIPR WILL EXPIRE ON <INSERT EXP DATE HERE>."
DD-448
IF AN EXP DATE CANNOT BE DETERMINED FROM ORIGINAL PR THEN WHO DO YOU CONTACT?
- THE APPROPRIATE CG ACCOUNTING OFFICE / FINANCE CENTER/GENERAL ACCOUNTING OFFICE
DD-448
WHAT THIRD STATEMENT IS ENTERED ON THE FIRST PAGE OF THE MIPR.
- THE USCG PIIN FOR THIS MIPR IS <INSERT NUMBER SHOWN IN BLOCK 5 HERE>. TO FACILITATE REIMBURSEMENT, SHOW BOTH THE NUMBER IN BLOCK 5 AND THE <INSERT THE NUMBER SHOWN IN BLOCK 3> ON YOUR INVOICE."
MIPR
WHAT STATEMENTS ARE ON THE FIRST PAGE OF THE CATEGORY I MIPR:
"THE ORIGINAL PLUS TWO COPIES OF THE INVOICE FOR ITEMS TO BE PROVIDED THROUGH REIMBURSEMENT SHALL BE SUBMITTED TO THE ADDRESS IN BLOCK 13, MAIL INVOICES TO."

"A COPY SHALL ALSO BE SENT TO <INSERT NAME AND MAILING ADDRESS OF KO>."

"TO ENSURE EFFECTIVE CONTROL OF FUNDS AND ACCURATE ACCOUNTING, THE FOLLOWING INFO SHALL BE PROVIDED W/ EACH SF-1080, 1081, OR NAVCOMPT 2277: <INSERT THE COMPLETE FIFTEEN POSITION MIPR NUMBER, POC NAME, POC NUMBER, AND POC EMAIL ADDRESS HERE>."
MIPR
WHAT STATEMENTS ARE ON THE FIRST PAGE OF THE CATEGORY II MIPR:
"FOR CATEGORY II MIPRS, THE ORIGINAL PLUS TWO COPIES OF THE INVOICE FOR ITEMS TO BE PROVIDED THROUGH DIRECT CITATION OF FUNDS SHALL BE SUBMITTED TO THE FOLLOWING ADDRESS: <INSERT NAME AND MAILING ADDRESS OF KO HERE>."
DD-448
DETERMINE TRANSPORTATION ALLOTMENT.
IF DELIVERY TERMS ARE FOB THE CONTRACTORS PLANT THEN:
ENTER A DIFFERENT CGOF LINE OF ACCOUNTING IF A DIFFERENT ACCOUNT WILL BE CHARGED FOR TRANSPORTATION COSTS
DD-448
DETERMINE TRANSPORTATION ALLOTMENT.
IF DELIVERY TERMS ARE FOB DESTINATION THEN:
LEAVE BLOCK 12 BLANK
ACRONYM
ACRN
ACCOUNTING CLASSIFICATION REFERENCE NUMBER
DD-448 (ACRN)
IF THE ITEM REQUESTED IS FUNDED THROUGH OPERATING EXPENSES THEN ENTER A ____ DIGIT NUMBER.
7
DD-448 (ACRN)
IF THE ITEM REQUESTED IS FUNDED THROUGH ACQUISITION, CONSTRUCTION, AND IMPROVEMENT (AC&I) THEN ENTER A ____ DIGIT NUMBER.
9
DD-448
7 DIGIT ACRN
69/4/0201
- 69 = CG
- 4 = FY
- 0201 = OPERATING EXPENSES
DD-448
9 DIGIT ACRN
694/80240
- 69 = CG
- 4/8 = 1ST YEAR THE FUNDS ARE AVAILABLE AND FOR THE YEAR THE FUNDS EXPIRE
- 0240 = AC&I FUNDS
DD-448
WHAT MANUAL COULD YOU REFER TO FOR MORE INFORMATION ON ACRNS?
FINCEN SOP
DD-448 (CGOF ACCOUNTING LINE)
BLOCK #14
THE APPROPRIATION CODE CONSISTS OF ____ CHARACTERS FOR OE OR ____ AND ____ CHARACTER FOR AC&I.
- 3 NUMERIC CHARACTERS
- 1 NUMBERIC AND 1 ALPHA CHARACTER (1ST NUMERIC CHARACTER IS FY IN WHICH FUNDS AVAILABLE)
DD-448 (CGOF ACCOUNTING LINE)
BLOCK #14
THE APPROPRIATION LIMITATION CODE CONSISTS OF 3 NUMERIC CHARACTERS WHERE THE FIRST CHARACTER IS A ____ FOR DIRECT FUNDS OR AN ____ FOR REIMBURSABLE FUNDS, THE SECOND AND THIRD CHARACTERS ARE FOR TE DISTRICT OR REGION.
- 1
- 8
DD-448 (CGOF ACCOUNTING LINE)
BLOCK #14
ALLOTMENT FUND CODE
- DENOTES EXPENSE
- DENOTES REIMBURSABLE
- DENOTES VESSELS
- DENOTES ORDINANCE
- 30
- 80
- 45
- 54
DD-448 (CGOF ACCOUNTING LINE)
BLOCK #14
PROGRAM ELEMENT
____ FOR NON AC&I
____ FOR AC&I
- TWO NUMERIC OR ALPHA CHARCTERS
- SIX NUMERIC CHARACTERS