5 - Time Management

Front 1

What is the process of time management?

Back 1

Plan Schedule Management
Define Activities
Sequence Activities
Estimate Activity Resources
Estimate Activity Durations
Develop Schedule
Control Schedule

Front 2

What is the key output of the Plan Schedule Management process?

Back 2

Schedule management plan

Front 3

What are the key outputs of the Define Activities process?

Back 3

Activity list

Activity attributes

Milestone list

Front 4

What are the key outputs of the Sequence Activities process?

Back 4

Network diagrams

Updates to project documents

Front 5

What are some of the key outputs of the
Estimate Activity Resources process?

Back 5

Activity resource requirements

Resource breakdown structure

Front 6

What are the key outputs of the Estimate Activity Durations process?

Back 6

Activity duration estimates

Updates to project documents

Front 7

What does the Develop Schedule process involve?

What are some of its key outputs?

Back 7

Creating a project schedule that is bought into, approved, realistic, and formal

Project schedule
Schedule baseline
Updates to the project management plan and project documents

Front 8

What are the key outputs of the Control Schedule process?

Back 8

Work performance information

Schedule forecasts

Change requests

Front 9

What are the four types of logical relationships between activities in the precedence diagramming method?

Back 9

Finish-to-start (FS): An activity must finish before the successor can start

Start-to-start (SS): An activity must start before the successor can start

Finish-to-finish (FF): An activity must finish before the successor can finish

Start-to-finish (SF): An activity must start before the successor can finish

Front 10

What are mandatory dependencies?

What are discretionary dependencies?

Back 10

Mandatory: The order in which activities MUST be done, due to the
inherent nature of the work; also called "hard logic"

Discretionary: The order in which the organization has CHOSEN that activities be performed; also called "preferred," "preferential," or "soft logic"

Front 11

What are external dependencies?

What are internal dependencies?

Back 11

External: Dependencies based on the needs of a party OUTSIDE the project

Internal: Dependencies based on the needs of the project; may be under the control of the project team

Front 12

What is a lag?

What is a lead?

Back 12

Lag: Waiting time inserted between activities

Lead: How soon an activity can start before its predecessor activity is completed

Front 13

What is a resource breakdown structure?

Back 13

An organizational chart or table showing identified resources, organized by category and type

Front 14

How does a schedule model differ from a schedule?

Back 14

The schedule model consists of all the project data that will be used to calculate the schedule, such as the activities, dependencies, leads and lags, etc.

The project schedule is the output of the schedule model—this refers to the final, printed dates that make up the schedule that becomes the baseline and part of the project management plan

Front 15

What is the critical path?

What is the near-critical path?

Back 15

Critical: The longest path through the network diagram

Near-critical: The path closest in length to the critical path

Front 16

How does the critical path help us manage the project?

Back 16

It shows the project manager the shortest time in which the project can be completed

It shows the project manager where to focus his or her time

It is used in compressing or adjusting the schedule

Front 17

Define total float, free float, and project float

Back 17

Total float: The amount of time an activity can be delayed without delaying the project end date or an intermediary milestone

Free float: The amount of time an activity can be delayed without delaying the early start date of its successor(s)

Project float: The amount of time the project can be delayed without affecting the project's required end date

Front 18

What are the two formulas for calculating float?

Back 18

Late start - Early start
OR
Late finish - Early finish

Front 19

What are the methods that can be used to compress a schedule?

Back 19

Crashing

Fast tracking

Front 20

What is crashing?

Back 20

Adding or adjusting resources in order to compress the schedule while maintaining the original project scope

Front 21

What is fast tracking?

Back 21

Compressing the schedule by doing more critical path activities in parallel

Front 22

What is the critical chain method?

Back 22

A schedule network analysis tool that builds in buffers at critical milestones

Front 23

What is reestimating?

Back 23

Estimating the project again after planning to make sure you can still meet the end date, budget, or other objectives, and adjusting the project if you cannot

Front 24

What is resource optimization?

Back 24

Finding ways to adjust the use of resources

Front 25

What is resource leveling?

Back 25

A resource optimization technique that keeps the amount of resources used for each time period constant, resulting in a more stable level of resources and a longer project duration

Front 26

What is resource smoothing?

Back 26

A modified form of resource leveling, where resources are leveled only within the limits of the float of their activities, so the completion dates of activities are not delayed

Front 27

What is the schedule baseline?

Back 27

The approved version of the schedule model, along with any approved changes, used to measure project schedule performance

Front 28

What are the main presentation formats for a schedule?

Back 28

Network diagrams
Bar charts
Milestone charts

Front 29

What do network diagrams show?

Back 29

Dependencies (logical relationships) between activities

How project activities will flow from beginning to end

Network diagrams may also be used to determine the critical path

Front 30

What do simple bar charts show?

Back 30

Project schedule or project status

Front 31

What do milestone charts show?

Back 31

High-level project status

Front 32

What is Monte Carlo analysis?

Back 32

A schedule network analysis technique used to simulate the project to determine the likelihood that the project will be completed by a specific date or for a specific cost

Also used in Perform Quantitative Risk Analysis to determine the overall level of risk on the project