3A0X1 Volume 2 Ures

Front 1

Commanders and staff agency chiefs take what type of program to protect the rights of the government and persons directly affected by Air Force actions?

Back 1

Records Management program

Front 2

How often must the command records manager review each base records management program?

Back 2

Every 24 months

Front 3

Once they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official records must be trained within:

Back 3

3 months

Front 4

Who maintains the office files plan and accountability for active and inactive records?

Back 4

Records custodian

Front 5

What should agencies develop to respond to emergencies or disasters that may damage records?

Back 5

Plan of action

Front 6

Where should copies of vital records be stored?

Back 6

Facilities not subject to the same emergency or disaster but still reasonably accessible

Front 7

What is specifically responsible for automating the preparation and maintenance of the files maintenance and disposition plan?

Back 7

Air Force records information management system
(AFRIMS)

Front 8

The records information management system's files maintenance and disposition plan lists all of the following except:

Back 8

The record's cutoff period

Front 9

What type of lables does the records information management system print?

Back 9

Subdivision

Front 10

What is the first step in preparing the file plan for your office?

Back 10

Determining what type of records your office is responsible for maintaining.

Front 11

What identifies file records and provides the cutoff for the records?

Back 11

Disposition guide cards

Front 12

When more that one item number is kept in the same file, disposition control lables are placed on?

Back 12

The same guide card

Front 13

Where are lables placed on the file folders?

Back 13

Consistantly

Front 14

Why is the file plan filed as the first item in a filing system?

Back 14

To help retrieve filed documents efficiently

Front 15

What gives the reader a reference trail to follow when a document is located somewhere else?

Back 15

Cross-reference sheet

Front 16

What must you use to control the loan of records?

Back 16

Air Force Form 614, Charge Out Record

Front 17

What determination must be made before a record can be loaned to an authorized person?

Back 17

Period of time the record is needed

Front 18

Each of the following is a description of files cutoff except:

Back 18

Transfer of elegible records to the records staging area

Front 19

On what is disposition based?

Back 19

Time period of event

Front 20

How does the records disposition program play a key role in the management of Air Force records?

Back 20

Economic and efficient management

Front 21

Who is authorized to approve the permanent retention of records?

Back 21

Archivist of the United States

Front 22

When unites change status but do not change function or mission, files are:

Back 22

Continued and cutoff the same way and at the same time as if no change of status had occurred

Front 23

Who does the OPR submit and AF IMT 525, Records Disposition Recommendation to?

Back 23

Records Manager

Front 24

What type of records does the staging area store?

Back 24

Permanent and temporary

Front 25

How much remaining retention must records have to be shipped to a federal records center?

Back 25

3 years or more

Front 26

What type of records does the SF 135, Records Transmittal and Receipt, identify?

Back 26

Retirement to a federal records center, staging center, or transfer to another organization.

Front 27

What should be done when shipping classified and unclassified records?

Back 27

Separate the records before shipping.

Front 28

How are electronic records maintained in a deployed location?

Back 28

According to the records disposition

Front 29

What does the staging area review to determine what records are eligible for disposal?

Back 29

SF Form 135, Records Transmittal and Receipt

Front 30

How are magnetic medium and tapes disposed of?

Back 30

Degauss or overwrite

Front 31

To recycle Privacy Act material, what must recycling contracts include?

Back 31

Specific contract clause on safeguarding provacy material until its destruction

Front 32

Data in a form that can be read and processed by a computer and satisfies the legal definition of a record is a/an?

Back 32

Electronic record

Front 33

Who places official records in electronic file areas?

Back 33

Users

Front 34

Who should read-only records access rights be given to?

Back 34

Personnel who have a need to know

Front 35

How must your electronic and paper filing systems function?

Back 35

Jointly

Front 36

What is the fine that may be imposed for maintaining a Privacy Act record system that has not been published in the federal register or for making an unauthorized disclosure?

Back 36

$5,000

Front 37

To reduce costly, ineffective, and redundant information collections and reporting requirements is the information collections and reports management programs':

Back 37

Purpose

Front 38

What is the fundamental policy for information collections and reports?

Back 38

Control and minimize the burden

Front 39

What do the letters and numbers of a reports control symbol indicate?

Back 39

The report has been reviewed and approved

Front 40

What is the most effective and exonomical way to state policies and procedures?

Back 40

Publications

Front 41

HOw should responses to requests for information rom news media representatives be handled?

Back 41

Encouraged to eliminate the need for requestors to invoke the provision of the FOIA.

Front 42

As technology advances, to what type of publishing system is the Air Force migrating?

Back 42

DOD-wide

Front 43

Who makes initial determinations on the type of request and processing provided a FOIA request?

Back 43

FOIA manager

Front 44

Who evaluates and approves request to establish special publication systems?

Back 44

Publications manager

Front 45

Who is the focal point for the FOIA portion of the installation web site?

Back 45

FOIA manager

Front 46

As a rule, how many days is the maximum a temporary visual aid should be displayed?

Back 46

90

Front 47

When are fees for a FOIA request automatically waived?

Back 47

All assessable costs are $15.00 or less

Front 48

When should you setablish a formal paper version requirement for publications?

Back 48

Mission-related need only

Front 49

When must components provide a final response to a FOIA request that complies with the requesting requirements?

Back 49

20 working days

Front 50

In which section of Part I of the Air Force publishing product announcement would you find general information?

Back 50

Section D

Front 51

Which of the following is not a FOIA exemption?

Back 51

Administrative rules and practices

Front 52

Which distribution symbol is for classified publications and stocked and issued by the OPR?

Back 52

X

Front 53

Who, on a base, completes the DD Form 2564, Annual Report Fredom of Information Act?

Back 53

Base FOIA manager

Front 54

What type of distribution will not be placed on the Air Force publishing web site?

Back 54

L and X

Front 55

Privacy Act officers are responsible for?

Back 55

Investigating complaints

Front 56

Which distribution symbol is the most widely used?

Back 56

F

Front 57

Who is the focal point in a functional area for general privacy act questions?

Back 57

Privacy act monitor

Front 58

When a basic directive is superseded, its supplement:

Back 58

Automatically stays in effect

Front 59

What type of request allows another Air Force directives to give individuals access to Privacy Act records?

Back 59

Functional

Front 60

When would a biennial review not be required?

Back 60

If a special review was performed within the last 90 days.

Front 61

Which element of a Privacy Act statement provides a list of where and why the information will be disclosed outside the DOD?

Back 61

Routine uses

Front 62

What does the Air Force forms management program provide to help management capture information?

Back 62

Data collection tools

Front 63

What penalty can be imposed on an individual for making an unauthorized disclosure of Privacy Act information?

Back 63

$5,000 fine

Front 64

In which section of Part II of the product announcement would you find information on salvage, disposal, or replacement?

Back 64

Section B

Front 65

Which type of personal information can be given to third parties without the individual's consent?

Back 65

Past duty assignments

Front 66

Who establishes standards and methods for analyzing, categorizing, designing, controlling, producing, and maintaining all departmental forms?

Back 66

Air Force Departmental Publishing Office

Front 67

What must the system manager do to avoid unauthorized disclosures of Privacy Act information?

Back 67

Verify the identity of all requestors

Front 68

Who has the responsibility to conduct a forms review every 2 years based on the creaton date of a form?

Back 68

Office of primary responsibility

Front 69

What is used to determine the disposal of Privacy Act records?

Back 69

Records retention schedule

Front 70

What type of form is used in two or more staff offices of a headquarters?

Back 70

Headquaters

Front 71

Why is a transfer of large quantities of Privacy Act records in bulk to the defense reutilization and marketing office not considered a release of personal information?

Back 71

Sheer volume makes it difficult to readily identify specific individual records

Front 72

Which of the following is not a basis for a form's biennial review?

Back 72

Date electronically released

Front 73

When are For Official Use Only records marked?

Back 73

When they are created

Front 74

Who initiates special and reprint forms reviews on an "as needed" basis?

Back 74

Forms manager

Front 75

What exemptions must information marked FOUO meets under the freedom of information act or it cannot be withheld?

Back 75

2 through 9

Front 76

What type of IMT change affect the visual and physical image?

Back 76

Revision

Front 77

What protection is applied to FOUO documents during normal duty hours?

Back 77

Place them in an out-of-sight location

Front 78

What actions are appropriate when unauthorized disclosure of FOUO records occurs?

Back 78

Appropriate administrative actions to fix the cause, disciplinary actions as needed, and notify the originating organization.

Front 79

On the average, about what percentage of a communication do you write in the active voice to communicate effectively?

Back 79

75

Front 80

In order to deliver a clear message, you should use sentences that are no longer than:

Back 80

40 words

Front 81

What is the main difference between an official memorandum and a personal letter?

Back 81

Format

Front 82

What type of memorandum for record is an in-house document to record information that would otherwise not be recorded in writing?

Back 82

Separate page

Front 83

Multipurpose written briefs that provide information, forward items of interest, or summarize problems are:

Back 83

Background papers

Front 84

Who is responsible for safeguarding his or her common access care and the personnel identification number?

Back 84

User

Front 85

Who ensures that action offices package and address communications correctly and that essential mailing elements stand out?

Back 85

Activity distribution office

Front 86

What must you do with unsealed containers endorced "DO NOT FORWARD" that remain in action offices at the close of business?

Back 86

Inspect to determine classification of contents and protect them accordingly

Front 87

Which mail class is for use only by authorized publishers and registered newsagents?

Back 87

Periodicals

Front 88

What type of security classification involves information that is extracted or paraphrased?

Back 88

Derivative

Front 89

Who determines whether the recipient has a legitimate need for access to the classified information?

Back 89

Processor

Front 90

Who is responsible for protecting and accounting for classified material at all times?

Back 90

Custodians

Front 91

What are the appropriate procedures for handling classified information that you remove from an approved storage container?

Back 91

Keep under constant watch and trun it face down or cover it with a cover sheet

Front 92

The purpose of conducting end-of-day security checks in units that process classified information is to ensure:

Back 92

Classified information is stored appropriately

Front 93

What is any knowing, willful, or negligent action that could reasonably be expected to result in an unauthorized disclosure of classified information?

Back 93

Violation

Front 94

Which is not a purpose of classified markings and designations?

Back 94

Provide guidance on disposition of records

Front 95

Where is the overall classification placed on slides and transparencies?

Back 95

Image area of the item and border, holder, or frame

Front 96

To help control accountable communications while in Air Force channels, the Air Force uses:

Back 96

Container numbers

Front 97

What two items, used together, enable us to trace a container from the sender through the base information transfer system into the US Postal Service, and on to the receiver?

Back 97

Container numbers and AF Form 12, Accountable Container Receipt

Front 98

The best choice for ensuring accountable containers stay in a controlled environment is to mail them:

Back 98

Registered

Front 99

When you mail classified material, address containers to the:

Back 99

Office that is to take action on it.

Front 100

Who is responsible for ensuring an adequate local destruction facility exists?

Back 100

Installation Commander