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61 Cards in this Set

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  • Back
A project can be terminated when?
Objectives cannot be met
Change Requests encompass what items?
1. Corrective action 2. preventative action 3. defect repair 4. requested changes
Concept of locating the offices for the project team in the same room is called?
Tight Matrix or Co-location
Financial resources to the project are provided by whom?
The sponsor
Functional organization can be described as…?
1. Most common 2. Team members complete work of project in addition to their own; 3. Grouped by Functional Area (Silo) 4. Occur within a single department
Functional organizations have what advantages?
1. easier mgmnt of specialists 2. only one supervisor 3. similar resources are centralized / grouped 4. defined work paths
Functional organizations have what disadvantages?
1. more emphasis on daily job, not project 2. no career path in PM 3. PM has little or no authority
functional orgs: Communication flow on functional orgs
To department head first then to the other department head
Involving customer and stakeholders during initiation generally improves...
1. Shared ownership 2. deliverable acceptance 3. satisfaction
Matrix organization can be described as…?
1. maximizes strengths of functional and matrix 2. two bosses 3. PM & functional mgr 4. Comm. goes from team member to each boss
Matrix organization have three types, describe them?
1. Strong Matrix - power rests with PM 2. Weak matrix - power rests with Functional Mgr 3. Balanced Matrix - power is equal between PM and Functional Mgr
Matrixed organizations have what advantages?
1. Highly visible project objectives 2. improved PM control over resources 3. more support from functional areas 4. max usage of scare resources 5. better coordination 6. better horizontal and vertical dissemination of info 7. team members have a
Matrixed organizations have what disadvantages?
1. extra administration 2. more than one boss 3. more complex to monitor and ctrl 4. tougher problems with resource allocation 5. need extensive policies and procedures 6. Functional Mgrs may have different priorities than PM 7. higher potential
Objectives are determined in the _______________ and refined in ______________.
1. Initiating 2. planning process groups
Objectives can be described as...?
1. contained in the project charter 2. project complete when objectives are met 3. reason to terminate project is that objectives cannot be met 4. PMs role to accomplish objectives 5. there are trade-offs between requirements and objectives
Objectives could be adversely affected by what?
1. Risks 2. stakeholder influence
OPM3 is defined as...?
Organizational Project Management Maturity Model, PMIs organizational maturity model that examines enterprise pm process capabilities
Organizations fall under what three types?
1. Functional 2. Projectized 3. Matrix: A. strong matrix, B. weak matrix C. Balanced matrix
Point where project effort is reassessed to change or terminate the project is called what?
1. End of Project Phase 2. Also known as Kill Points
Portfolio is defined as...?
Collection of projects or programs grouped to facilitate managements to meet strategic goals.
Portfolio management is defined as...?
Centralized management of one or more portfolios, which includes identifying, prioritizing, authoring, managing and controlling projects, programs and other related work, to achieve specific strategic business objectives.
If the strategic goals of the business change, would Scope change as well?
Yes
Primary role of the Project Manager is…?
Accomplish project objectives
Product Life Cycle has what stages (5)?
1. Conception 2. growth, 3. maturity, 4. decline and 5. withdrawal. 6. Usually spawns multiple projects.
Product Life Cycle is defined as…?
1. Generally sequential, non-overlapping phases 2. Last phase is generally it's final 3. a Project Lifecycle is contained within one or more product life cycles
Product life cycle: What transfers between project and operations at several points of product life cycle.
1. Resources 2. deliverables 3. knowledge
Program can be described as having what attributes?
1. Always has projects within its structure 2. Success is measured by the degree to which the project satisfies the needs for which it was undertaken 3. The Scope of a program has a larger scope than projects and provides more significant benefits.
Progressive elaboration of project management plan has what benefit?
Allows project management team to manage to a greater level of detail as the project evolves.
Project Coordinator can be described as…?
1. similar to expediter, but has some power 2. has some authority and reports to higher level of manager
Project Expediter can be described as…?
1. acts as staff asst and comm. coordinator2. cannot personally make or enforce decisions 3. do not evaluate changes, impacts 4. Implement other's requests
Project Life Cycle characteristics / stages are what (4)?
1. Starting the project 2. Organizaing 3. Carrying out the proejct work 4. Closing the project (SOCC)
Project Life Cycle methodologies are what (2)?
1. Life Cycle Approach - project life cycle for what you need to complete the work 2. Project Management Methodology / process for managing the project; Many different type , depending on industry; Covers control and deliverables
Project Management Office provides what?
1. Provides policies, methodologies, templates 2.Provides coaching, mentoring, training and oversight 3. Provides PMs for different projects 4. Manage shared resources across projects 5. Makes recommendations or terminates projects to keep business objectives consistent 6. Coordinates communication across projects 7. Defines success of the portfolio in terms of aggregate performance of its components
Project manager should have what key areas of expertise and knowledge?
1. Understanding project environment 2. identify and understand stakeholders, their influence and manage their expectations 3. Reasons of doing the project 4. Strategic plan of the performing organization
Project Phase is characterized by…?
1. Completion and approval of one or more major deliverables 2. Usually sequential, not necessarily 3. Logical project subset to ease management, planning and control.
Project results are used by whom?
The customer
Project: Success of the ________ is measured by product and project quality, timeliness, budget compliance, and degree of customer satisfaction.
Project
Projectized organization can be described as…?
1. Entire company organized by projects 2. PM has control 3. Employee report to PM 4. No Home 5. Team members complete work of project only 6. Comm. only within the project
Projectized organizations have what advantages?
1. efficient proj organization 2. loyalty to project 3. more effective communications
Projectized organizations have what disadvantages?
1. no home 2. lack of professionalism in disciplines 3. duplication of facilities and job functions 4. less efficient use of resources
Projectized organizations communication flow is how?
Only within the project
Projects often require tradeoffs between…?
1. Project objectives 2. requirements
Projects provide the Program or Portfolio they are part of what information?
1. Status/Performance report 2. Change requests that may have impacts on other projects, programs or portfolios.
Quality activities are to do what?
Ensure the project meets its objectives.
Risk process group is to do what?
To enhance opportunities and reduce threats to project objectives.
Stakeholders have what role in project work?
1. Risk response owner 2. Change management and approval 3. Creation of lessons learned
Stakeholders sign off on?
1. Finalized requirements 2. project or project phase closing
Project management plan includes what information on Stakeholders?
Needs and techniques of communication among them
Stakeholders: What are some of the actions that must be taken with stakeholders?
1. Identify all of them early in the project 2. Determine their requirements and expectations 3. Communicate with them 4. Manage their influence 5. Use them as experts
Stakeholders: Who are the project stakeholders?
Anyone whose interests are affected positively or negatively by the project, or that can exert influence over the project. Can be identified throughout the project but an effort to be identified in early stages of the project should be made.
Strong Matrix Org: Who holds more power in a Strong Matrix Org?
Project Manager.
Tight matrix can be described as…?
Locating offices for the project team in the same building
Weak Matrix Org: Who holds more power in a Weak Matrix Org?
Functional Manager
What are the Project Management Process Groups?
Initiating, Planning, Executing, Monitoring and Controlling and Closing (IPEMCC)
What is a PM's responsibility in regards to communicating changes to stakeholders?
Analyze and identify impacts of the changes through integrated change control process.
When a project is considered completed?
When objectives are met.
Would a Manufacturing Stage be part of a project?
No, manufacturing is generally a process not project
Cost and staffing levels through the project life cycle can be described as...?
1. Low at start of project 2. Peaks during project 3. Drops rapidly at close of project
Stakeholder influences, risk, and uncertainty are high during what part of the project life cycle?
The start of project
Ability to influnce the final characteristics of the project's product without impacting cost are highest when?
At the start of the project
Cost of errors and correcting mistakes increases when?
Approaching the close of the project