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52 Cards in this Set

  • Front
  • Back
WHAT DIVISION IS THE TECHNICAL LIBRARY ASSIGNED TO?
QUALITY ASSURANCE
WHERE ARE COMMERCIAL MANUALS DELIVERED TO WHEN RECEIVING NEW EQUIPMENT?
CTPL
FOR ENTRY INTO THE TPL PROGRAM
WHO IS RESPONSIBLE FOR THE DEVELOPMENT, ESTABLISHMENT & OPERATING OF TECHNICAL LIBRARY SERVICES?
ACTIVITY CO
WHEN DO NAVSUP MANUALS FALL UNDER THE MANAGEMENT RESPONSIBILITY OF CTPL?
WHEN DISTRIBUTION IS CONTROLLED BY THE CTPL
T/F
RETENTION OF A MASTER PUBLICATIONS LISTING IS REQUIRED.
FALSE
IT IS OPTIONAL
HOW ARE AUTOMATED DISTRIBUTION LISTS OF NAVICP PHILADELPHIA PUBS PROVIDED?
STANDARD NAVY DISTRIBUTION LIST (SNDL) LIST
WHY ARE TPL ASSIGNMENTS OFTEN GIVEN TO INEXPERIENCED & JUNIOR PERSONNEL?
THE OPERATIONAL TEMP & LACK OF PERSONNEL
WHO CONTROL IPB's HELD BY MATERIAL CONTROL?
THE CTPL
THE USE OF TPS ARE ENCOURAGED BECAUSE THEY ARE VITAL LINK BETWEEN __________, _________, & _________.
NATEC
THE SUPPLY SYSTEM
THE USER COMMUNITY
IN MOST CASES, WHO IS RESPONSIBLE FOR THE MANAGEMENT/CONTROL OF NATOPS/TACTICAL MANUALS?
THE NATOPS OFFICER
WHO IS/ARE RESPONSIBLE FOR THE TRAINING OF THE DISPERSED LIBRARIANS?
CENTRAL LIBRARIAN/COMMAND
WHAT 2 KEY PERSONNEL MUST HAVE CLOSE COORDINATION WHEN CONTROLING CLASSIFIED PUBLICATIONS?
THE CTPL & COMMAND'S SECURITY MANAGER
HOW MANY DAYS PRIOR TO DEPLOYMENT MUST ACTIVITIES ORDER THEIR ADRL CD SET?
30 DAYS
DEFINE: ACTIVE TPL FILE
A RECORD OF ALL PUBLICATIONS CONTROLLED BY CTPL INCLUDING CANCELLED MANUALS RETAINED FOR EQUIPMENT BEING MAINTAINED & MANUALS RECEIVED IN DIGITAL FORMAT.
WHO PROVIDES WRITTEN GUIDANCE AS TO LIBRARY MANAGEMENT PROCEDURES WHEN USING COD?
TYPE WINGS
WHAT IS DONE TO RECORDS THAT ARE DELETED FROM THE ACTIVE TPL FILE?
PLACED INTO THE DEAD FILE WITHIN THE TPL PROGRAM
WHAT ARE THE 2 NATEC TPL PROGRAMS?
FOXPRO
ELMS
IF A RECORD IS ADDED TO THE DEAD FILE BY THE CTPL CLERK, WHAT ARE THE 3 RESULTS THAT COULD APPEAR?
"OBSOLETE"
"NOT REQUIRED"
"CANCELLED"
WHAT IS THE PRIMARY MANAGEMENT TOOL FOR CTPL's?
NATEC TPL PROGRAMS
HOW LONGS ARE RECORDS RETAINED IN THE DEAD FILE?
1 YR
HOW ARE MANUALS ARRANGED IN THE TPL PROGRAM?
ALPHANUMERICALLY WITHOUT REGARD TO ORIGINATOR
WHAT INSTRUCTIONS PROVIDES GUIDELINES FOR THE STORAGE AND HANDLING OF CLASSIFIED INFORMATION?
SECNAV M-5510.36
T/F
A DATABASE FOR TD's IS OPTIONAL
TRUE
T/F
ENTRY OF MANAGEMENT INFORMATION INTO THE TPL PROGRAM IS REQUIRED FOR ONLY CLASSIFIED PUBS
FALSE
REQUIRED FOR BOTH CLASSIFIED & UNCLASSIFIED
T/F
DOD & COMMERCIAL MANUALS NOT ASSIGNED A NAVAIR NUMBER MAY NOT BE ENTERED INTO THE TPL PROGRAM
FALSE
WHY MUST ALL TM'S BE MARKED?
FOR PROPER INVENTORY CONTROL
WHAT ARE THE REQUIREMENTS FOR THE LOCAL STAMP ON PUBS?
ACTIVITY
COPY
LOCATION
WHERE ON THE PUB IS THE STAMP PLACED?
TITLE PAGE THAT IDENTIFIES THE PUB DATE
WHERE IS THE STAMP LOCATED FOR PUBS ON CD, IETMS OR MICROFICHE?
ON THE CONTAINER USING A MAILING STAMP
WHERE ON TD'S IS THE STAMP PLACED?
ON THE FIRST PG
WHERE DO YOU PLACE THE STAMP ON IRACS?
ON THE FIRST PG
WHAT IS THE PURPOSE OF TM'S BEING PLACED IN BINDERS?
IT PROVIDES A UNIFORM MEANS OF PROTECTION AS WELL AS STORAGE OF LOOSE DOCUMENTS
WHICH MANUAL APPEARS FIRST ON THE SPINE OF A BINDER WHEN MORE THAN ONE MANUAL OR TYPE DIRECTIVE IS IN THE SAME BINDER?
THE LOWEST NAVAIR NUMBER FOLLOWED BY THE TERM "THRU" & ENDING WITH THE HIGHEST MANUAL OR DIRECTIVE
HOW SHOULD MANUALS BE ARRANGED ON SHELVES?
ALPHANUMERICALLY
HOW ARE TD'S FILED?
BY TYPE
T/F
NAVAIR MANUALS MAY BE STORED IN SEPARATE BINDERS UNDER A GENERAL HEADING.
FALSE
HOW ARE MRC DECKS STORED?
IN APPROPRIATE INDEX CARD CONTAINERS IN ALPHANUMERICAL ORDER
HOW ARE INSTRUCTIONS AND NOTICES FILED?
IN SEPARATE BINDERS IN SSIC SEQUENCE
HOW ARE CD ROMS STORED?
IN ALPHANUMERIC ORDER IN APPROPRIATE STORAGE CABINET OR CONTAINER
WHAT DOES CECR STAND FOR?
CHANGE ENTRY CERTIFICATION RECORD
WHAT IS THE PURPOSE OF THE CECR?
USED BY THE CTPL TO ENSURE UPDATES/CHANGES TO PUBS HAVE BEEN INCORPORATED BY THE DTPL
WHAT GENERATES THE CECR?
TPL PROGRAM
WHEN IS A CECR REQUIRED FOR AN INCORPORATION OF A MANUAL CHANGE TO A CTPL COPY?
WHEN SOMEONE OTHER THAN THE CTPL IS INCORPORATING THE CHANGE
HOW LONG DOES A WORK CENTER HAVE TO INCORPORATE AN IRAC?
2 WORKING DAYS
HOW LONG DOES A WORK CENTER HAVE TO INCORPORATE A ROUTINE CHANGE/REVISION?
5 WORKING DAYS
WHAT IS KEPT BY THE CTPL AS A SUSPENSE FILE OF CECR PART 1'S?
A TICKLER FILE
HOW SHOULD THE TICKLER FILE BE ORGANIZED BY THE CTPL?
SEQUENCIALLY BY DUE DATE
WHAT IS THE DISPOSOTIN OF CECR PART 1 UPON RECEIPT OF COMPLETED CECR PART 2 FROM THE DTPL?
IT IS DISCARDED
HOW ARE CECR PART 2'S FILED?
SEQUENCIALLY BY DTPL
WHEN ARE CECR PART 2'S DISCARDED?
AFTER SUCCESSFUL COMPLETION OF NEXT DTPL QUARTLEY AUDIT
DEFINE:
REVISION
COMPLETE REISSUE OF A MANUAL WITH ALL CHANGE INFORMATION INCORPORATED
DEFINE:
PICK-UP REVISION
AN ECONOMICAL WAY OF PUTTING OUT A COMPLETE MANUAL TO ALLEVIATE A LOW STOCK